Administrative Assistant, Indigenous Services

2 weeks ago

Nanaimo, Canada MNP Full time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant, Indigenous Services. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

**Responsibilities**
- Prepare and submit expense reports
- Provide support with respect to the development of request for proposal (RFP) responses, proposal development and research requests
- Monitor and manage assigned team members’ Outlook calendars; arrange internal and external meetings, respond to changing priorities, coordinate meeting logistics and prepare supporting material
- Coordinate travel arrangements and reservations
- Participate in the coordination of team social events
- Enter, review and maintain opportunities, client account and contact information in the Client Relationship Management (CRM) platform
- Review upcoming deadlines and work requirements with the team; manage the flow of work to specific team members (i.e., documents for review/signature)
- Format and edit client correspondence, presentations, proposals, reports and spreadsheets on behalf of team members
- Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
- Assist in the preparation and issuance of client reports
- Assist in the preparation of regularly scheduled internal reports and assist with workflow prioritization for multiple team members
- Create, maintain and update spreadsheets
- Fax, photocopy and scan documents, as required
- Assist in the creation of presentations
- Record minutes at various meetings and distribute or archive them accordingly
- Uphold electronic and paper filing systems
- Develop a thorough understanding of MNP’s services, businesses and industry
- Contribute to the development of new ideas and approaches to improve work processes
- Work collaboratively with other team members and leadership
- Other tasks as required

**Skills and Experience**
- Related post-secondary education in administration is an asset
- Minimum of 3 years of related administrative experience
- Previous experience working in a partnership or professional services firm is an asset
- Strong client service focus in dealing with both external and internal clients
- Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
- Some travel may be required

More than a paycheque, MNP is proud to offer customized rewards for our team members. With a focus on health and wealth, we provide an extensive list of benefits that support our unique culture and foster work-life integration.

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