Human Resources Assistant

6 months ago

Yellowknife, Canada Home Base Yellowknife Full time

_**About Home Base Yellowknife**_
- At Home Base Yellowknife we are dedicated to supporting youth. All youth deserve access to safe and supportive housing. We maintain a culturally inclusive and safe space within the community; work collaboratively with Yellowknife organizations and services to provide safe and supportive programs and provide a safe, inclusive and diverse working environment for staff who are provided training and professional development opportunities to meet the unique needs of our youth. Home Base is a not-for profit organization._
- **Role Summary**_

Home Base programs support youth to achieve increased independence, reconnection with family and/or important people in their lives, and to function more successfully in the community, while residing in a safe and supportive housing environment.

Home Base is seeking experienced, dynamic and motivated individuals to fill a flexible part-time position of Human Resources Assistant.

The Human Resources Executive Assistant plays a vital role in supporting the efficient and effective functioning of the Human Resources (HR) department. This position involves a combination of administrative, organizational, and communication tasks to ensure smooth HR operations and contribute to the overall success of the organization.
- **Responsibilities**_
- **Administrative Support**_
- Provide comprehensive administrative support to the HR executives, including calendar management, scheduling meetings, and handling correspondence.
- Assist in the preparation and distribution of HR documents, reports, and presentations.
- **Recruitment Support**_
- Assist in the onboarding process for new hires, ensuring all necessary paperwork is completed and orientation activities are organized.
- **Employee Relations**_
- Act as a liaison between HR executives and employees, addressing inquiries and providing information on HR policies and procedures.
- Maintain employee records and ensure data accuracy in HR systems.
- **Event Coordination**_
- Assist in organizing HR-related events, such as training sessions, workshops, conferences and team-building activities.
- Coordinate logistics for HR meetings and training programs.
- **Policy & Procedure Compliance**_
- Support the development, implementation and enforcement of Organization Policies
- Stay updated on relevant employment laws and regulations to ensure compliance.
- **Data Management**_
- Assist in the compilation and analysis of HR data
- Generate regular and ad-hoc reports
- **Confidentiality**_
- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure compliance with data protection and privacy regulations.
- Ensure HBYK is a safe space for all, including 2SLGBTQI+ persons
- **A complete position description will be provided to those applicants who are selected for an interview**_

**EDUCATION & EXPERIENCE**
- High School Diploma or equivalent
- Degree or Diploma, including but not limited to Office Administration (_**asset**_)
- Proven experience in an administrative or executive assistant role, with exposure to HR functions.
- Minimum of 1 year experience working in a similar role/environment (_**required**_)

**TRANSFERABLE SKILLS **_(_**required**_)_
- **Technology Skills**_
- Proficiency in Google Suite and Canva software
- **Organizational Skills**:_
- Punctual & reliable
- A proactive approach to problem-solving with strong decision-making skills
- Strong organizational and multitasking abilities with a keen attention to detail.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced, quickly changing environment
- **Emotional intelligence**:_
- _Self-awareness, self-regulation, intrinsic motivation empathy, social skills_
- **Communication skills**:_
- _Written, verbal, presentation, active listening, non-verbal, feedback, respect, confidence, clarity, honesty, friendly_
- _Collaborate well with others_
- **Prerequisites**_
- **Yellowknife resident, this is a flexible on-site position **(_**required**_)
- Current Work VISA Status (_**required**_)
- Fluency in English (comprehension, verbal & written) _(_**required**_)_
- Clear Criminal Record Check with Vulnerable Sector
- Child and Family Services Check (as necessary)

**Job Type**: Part-time

**Salary**: $25.00-$28.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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