Document Control Systems Administrator
6 months ago
**Document Control Systems Administrator**
**About TWD Technologies Ltd.**
TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and beverage, downstream chemical processing, and much more.
**Job Summary**:
TWD is currently looking for a **Document Controller Systems Administrator**. This is a Long Term Contract position based in Calgary, AB area. Your role will be to support the Document Control Lead with project deliverables management and the Western Canada Secondment Lead with Secondment program management.
If you have a background in both Document Control and Office Administration, are a highly motivated individual with a “can-do” attitude and have a strong drive to learn and provide value driven solutions to the needs of our team, then this is the perfect role for you
**Responsibilities would include (but not limited to)**:
**Document Control**:
Manage TNPI’s Document Control activities and inbox
- Identify opportunities for improvement related to document control activities
- Process New document number requests
- Process Drawing Modification requests
- Manage / track modification and concurrent engineering requests throughout lifecycle
- Propose recommendations for streamlining processes through Aconex
- User creation / access management requests
- Receive / QC / upload documents & drawings
- Aconex Admin post go-live
- Manage company-wide interfaces related to document control: Owner team, Contractors, Suppliers, and other Project Leads.
- Prepare and deliver training material/supporting documentation for user onboarding to assist in system implementation.
- Maintain KPI reporting, overdue reporting, retention schedule reports, assessment of contractors and determine gaps/recommendations.
- Coordinate Information Technology (IT) issues associated with document management systems and related IT databases & tools
- Ensure Master Document List (MDL) and Document Distribution Matrix (DDM) requirements are implemented and maintained
- Effectively communicate company Information Management & Governance standards as required.
**Aconex configuration support**:
- Modification of data model, field names, picklists etc.
- Configuration of Aconex workflows and mails
- New user creation and user access management
- Support to set-up modification / concurrent engineering process
Other duties as assigned.
**Requirements and Qualifications**:
Organized Multi-tasker: The resource should demonstrate the ability to efficiently handle multiple tasks concurrently.
- Coordination Skills: Proficiency in coordinating activities and resources to ensure seamless workflow.
- Communication Skills: Strong communication skills to effectively convey information and collaborate with stakeholders.
- Documentation Proficiency: Adept at documenting processes, procedures, and project-related information.
- Independent Work: Capability to work autonomously, requiring mínimal supervision.
- Senior/Lead Experience: Previous experience in a lead role, specifically in project environments.
- Proficient in all O365 apps
We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources Team.
WAmqoDQHBA
-
Document Control
7 months ago
Calgary, Canada CB Canada Full timeTSG STAFFING SERVICES is currently recruiting for a DOCUMENT CONTROL ADMINISTRATOR for an Alberta based opportunity to work in an operating plant environment. Job Description: Responsible for the management, distribution and communication of drawings, technical documents Responsible for both physical and electronic filing systems and support...
-
Document Control Assistant
1 day ago
Calgary, Canada Rising Edge Group Full time**Role** Reporting to the Senior Document Controller, the Document Control Assistant provides support in managing essential documents and records for projects. This role focuses on maintaining the integrity of document systems and ensuring compliance with company standards. The Document Control Assistant will assist in processing documents and supporting...
-
Administrative Assistant/junior Document Control
1 month ago
Calgary, Canada Sequential HR Full time**Administrative Assistant/Junior Document Control** **Role** **Key** **Responsibilities** The Administrative Assistant/Junior Document Control will be responsible for: Primary Duties: - Assisting with document control tasks, including maintaining databases, templates, and records. - Providing reception coverage as needed. - Supporting financial tasks...
-
Intermediate Document Controller
3 weeks ago
Calgary, Canada Startec Full time**ABOUT US**: Startec Compression & Process is dedicated to providing innovative solutions to meet your unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to...
-
Document Controller
2 months ago
Calgary, Canada COOEC CANADA COMPANY Full time**We are looking for a Document Controller to join our team.** **This will be a 1 year, full time contract.** **Language requirement: English & Chinese Mandarin (required)** **Position** **Summary**: As the Document Control Coordinator, you will be responsible for the receipt, maintenance, control and distribution of current drawings, specifications,...
-
Document Administrator
2 months ago
Calgary, Alberta, Canada CB Canada Full timeCB Canada is seeking a skilled Document Control Administrator to join their team.The ideal candidate will have 5+ years of experience in document management in an EPC or industrial setting, with a strong background in SharePoint and Meridian.p>Responsibilities will include:p>Managing, distributing, and communicating technical documents;Developing and...
-
Administrative Assistant/Junior Document Control
2 weeks ago
Calgary, Canada Sequential HR Full timeAdministrative Assistant/Junior Document Control Role This role is based in our downtown Calgary head office and supports the administration team, document control functions, and client needs. The successful candidate will assist with document control tasks, administrative and financial duties, and ensure smooth daily operations. The ideal candidate is...
-
Document Controller
6 days ago
Calgary, Canada Stantec Full timeDocument Controller - ( 240004JU ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering...
-
Document Control Technician
4 weeks ago
Calgary, Canada CDE Engineering Full timeCDE Engineering Ltd. is a privately owned Calgary-based full-service engineering firm. We specialize in providing engineering procurement and construction management services for Canada's energy sector, focusing on the upstream and midstream segments of the oil and gas industry. Role Description: CDE is currently seeking a Document Controller to assume...
-
Administrative Document Control Specialist
2 weeks ago
Calgary, Canada Sequential HR Full time $58,000 - $71,500Administrative Document Control Specialist Role The Administrative Document Control Specialist will be based in our Calgary head office, providing essential support to the administration and Document Control (DC) teams. This role is integral to ensuring efficient organizational operations, with responsibilities spanning DC support, administrative tasks,...
-
Document Controller
4 weeks ago
Calgary, Canada WSP Full time**The Opportunity**: WSP is looking to add a **Document Controller **to our growing Energy and Resources team. You'll have the opportunity to interact with a open team that engages in a variety of projects both local and national. **Why choose WSP?** - We value and are committed to upholding a culture of **inclusion **and **belonging**: - Our **Flexible...
-
Document Control/administrative Assistant
2 months ago
Calgary, Canada Ice Western Full time**Company** **ICE Western Sales** Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art manufacturing facility...
-
Document Controller
4 months ago
Calgary, Canada SCOVAN INC. Full time**Document Controller (Junior)** **ABOUT SCOVAN** Scovan provides innovative and sustainable solutions for the emerging energy industry, creating long term value for our partners. This means learning from the past, taking advantage of today and being relentless for the future. Our philosophy of delivering high quality products and services is backed by our...
-
Document Controller
4 months ago
Calgary, Canada Gas Liquids Engineering Ltd. Full time**Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...
-
Document Controller
4 months ago
Calgary, Canada Gas Liquids Engineering Ltd. Full time**Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...
-
Document Administrator
7 months ago
Calgary, Canada EPFC Corp. Full timeWHO WE ARE EPFC is a diverse team of professionals with extensive experience and capability in engineering, procurement, fabrication, construction, commissioning and start-up, and operations. Although EPFC was formed in 2016, the company has an established history of successfully delivering projects in oil and gas for almost 20 years. Our clients range from...
-
Document Control/administrative Assistant
2 weeks ago
Calgary, Canada Ice Western Full time**Company** **ICE Western Sales** Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art manufacturing facility...
-
Document Control Advisor
3 weeks ago
Calgary, Canada Adecco Full timeAdecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...
-
Document Control Advisor
4 weeks ago
Calgary, Canada Adecco Full timeAdecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...
-
Document Control Advisor
3 weeks ago
Calgary, Canada Adecco Full timeAdecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...