Document Controller

4 months ago

Calgary, Canada SCOVAN INC. Full time

**Document Controller (Junior)**

**ABOUT SCOVAN**

Scovan provides innovative and sustainable solutions for the emerging energy industry, creating long term value for our partners. This means learning from the past, taking advantage of today and being relentless for the future. Our philosophy of delivering high quality products and services is backed by our unique culture. It’s about hard work, disrupting for the better, figuring it out and doing it all with good vibes and great energy.

Scovan is a values driven organization, and we work hard to cultivate and grow our unique company culture. Our work environment is fast paced, and high energy balanced with camaraderie, creativity, and empowerment. This fosters a safe learning environment that emphasizes working smart, freedom and accountability, communication, and collaboration. We create outstanding work that is never boring, always innovative and rewarding in every sense of the word.

**CORE RESPONSIBILITIES**
- Collaborate with project team members such a project management, engineering, drafting/design, fabrication, project controls, logistics, materials management, construction management, accounting and procurement to support project execution in conformance to internal, client and/or project quality standards and procedures.
- Quickly, efficiently and accurately respond to all inquiries and tasks.
- Develop solid, trust-based working relationships with project team, vendors and clients.

**Document Control**
- Assist in managing project files from start to finish by cataloging, storing, and retrieving incoming and outgoing information.
- Support with the review and processing of engineering and vendor documents/drawings in accordance with established guidelines and client-specific procedures (including revision control, document numbering control, metadata association and quality control).
- Upload drawings/documentation into both internal and external document management systems and produce transmittals to internal and external parties.
- Ensure accuracy of filing structures, file organization and metadata entry.
- Take responsibility for learning project procedures, templates, execution plans, and schedules to support project success from the document management perspective.
- Respond to queries, identify areas of risk, and escalate concerns as necessary while ensuring adherence to procedures.
- Prioritize multiple submissions, knowing when to seek guidance/support from senior team members and/or leadership as may be required.
- Support project team to maintain schedule, deadlines and quality.
- Provide exceptional customer service to internal and external stakeholders (dependable, responsive, sensible).
- Act as a liaison between client, partners, engineering, fabrication, construction for successful integrated project execution.
- Contribute to a collective team culture of excellence, efficiency, attention to detail, quality control / quality assurance

**QUALIFICATIONS**
- Post-secondary degree/certificate in related field with minimum of 3 years relevant experience.
- Experience with document control systems and software, processes, and standards, particularly within the Oil & Gas industry.
- Strong time management, including ability to operate in a project deadline environment.
- Superior collaboration abilities.
- Attention to detail.
- Ability to quickly learn different software, programs, and document management systems.
- Ability to multitask and prioritize.

**WHY WORK AT SCOVAN?**
- You are looking to have a large impact at a growing company and work with a high-performance team on challenging problems that affect the world we live in.
- Opportunities to **Grow & Learn** - From career progression opportunities to our Innovation Fellows Program, Scovan fosters an environment for employees to develop themselves and the company.
- Robust benefits package supplemented with a generous **Health Spending Account **and **Wellness Spending Account**:

- Group **RRSP matching** program
- Focus on **Employee Wellness **through our mental health support and onsite gym.
- Competitive compensation
- **Paid Time Off**:

- **Flexible Work** - Scovan’s hours of work are flexible with the goal of enhancing productivity and energizing our work teams.

**WHAT SETS US APART?**
- We value high performance, freedom, and responsibility. We are candid and transparent and seek excellence in all that we do.
- We tackle challenging problems that others have not been able to solve. We produce great results, build practical yet innovative solutions, and use data to push the business forward. We connect people with a vision and purpose.

There is no better time to become a part of the New Energy at Scovan. We continue to revolutionize our approach to projects, engineering, and design - diversifying our reach to become the Canadian leader for the emerging energy industry.
- The above description is not a comprehensive list of all activities, duties or responsibil

  • Document Controller

    2 months ago

    Calgary, Canada COOEC CANADA COMPANY Full time

    **We are looking for a Document Controller to join our team.** **This will be a 1 year, full time contract.** **Language requirement： English & Chinese Mandarin (required)** **Position** **Summary**: As the Document Control Coordinator, you will be responsible for the receipt, maintenance, control and distribution of current drawings, specifications,...

  • Document Controller

    5 days ago

    Calgary, Canada Stantec Full time

    Document Controller - ( 240004JU ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering...

  • Document Control

    7 months ago

    Calgary, Canada CB Canada Full time

    TSG STAFFING SERVICES is currently recruiting for a DOCUMENT CONTROL ADMINISTRATOR for an Alberta based opportunity to work in an operating plant environment. Job Description: Responsible for the management, distribution and communication of drawings, technical documents Responsible for both physical and electronic filing systems and support...

  • Document Controller

    4 weeks ago

    Calgary, Canada WSP Full time

    **The Opportunity**: WSP is looking to add a **Document Controller **to our growing Energy and Resources team. You'll have the opportunity to interact with a open team that engages in a variety of projects both local and national. **Why choose WSP?** - We value and are committed to upholding a culture of **inclusion **and **belonging**: - Our **Flexible...

  • Document Controller

    4 months ago

    Calgary, Canada Gas Liquids Engineering Ltd. Full time

    **Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...

  • Document Controller

    4 months ago

    Calgary, Canada Gas Liquids Engineering Ltd. Full time

    **Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...

  • Intermediate Document Controller

    3 weeks ago

    Calgary, Canada Startec Full time

    **ABOUT US**: Startec Compression & Process is dedicated to providing innovative solutions to meet your unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to...

  • Document Control Assistant

    17 hours ago

    Calgary, Canada Rising Edge Group Full time

    **Role** Reporting to the Senior Document Controller, the Document Control Assistant provides support in managing essential documents and records for projects. This role focuses on maintaining the integrity of document systems and ensuring compliance with company standards. The Document Control Assistant will assist in processing documents and supporting...

  • Document Control Technician

    4 weeks ago

    Calgary, Canada CDE Engineering Full time

    CDE Engineering Ltd. is a privately owned Calgary-based full-service engineering firm. We specialize in providing engineering procurement and construction management services for Canada's energy sector, focusing on the upstream and midstream segments of the oil and gas industry. Role Description: CDE is currently seeking a Document Controller to assume...

  • Document Control Advisor

    3 weeks ago

    Calgary, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...

  • Document Control Advisor

    3 weeks ago

    Calgary, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...

  • Document Control Advisor

    3 weeks ago

    Calgary, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...

  • Document Control Advisor

    3 weeks ago

    Calgary, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...

  • Document Control Representative

    3 months ago

    Calgary, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are currently searching for a **Document Control Representative** in our **Calgary **office. What we offer: - A flexible work environment that allows for a combination of working from home and in the office. - Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave...

  • Document Control Representative

    2 weeks ago

    Calgary, Canada Associated Engineering Group of Companies Full time

    Job Description: We are currently searching for a Document Control Representative in our Calgary office. The successful candidate will assist project delivery teams with the preparation, maintenance, and tracking of documents and workflow deadlines that are part of complex projects. As the ideal candidate, you are an excellent communicator with effective...

  • Document Controller, Quality and Compliance

    6 months ago

    Calgary, Canada Psygen Industries Inc. Full time

    **PSYGEN LABS INC.** Designation**:Document Controller, Quality and Compliance** **Key Responsibilities**: - Assist in drafting and review of new SOPs and Forms, Protocols, Batch Records, and any other controlled documentation. - Issuance and tracking of all change controls, deviations, OOS, NCRs, Risk Assessments, protocols according to internal document...

  • Document Control Advisor

    3 weeks ago

    Calgary, AB, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail...

  • Document Control Advisor

    3 weeks ago

    Calgary, AB, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail...

  • Document Control Advisor

    3 weeks ago

    Calgary, Alberta, Calgary region, Canada Adecco Full time

    Adecco is currently hiring a full-time Document Control Advisor with experience in with data management systems to work for our client leading oil & energy company in Calgary, AB. In this role you will coordinate document control action items to completion. You will work independently under supervision of team lead. Using strong orientation to detail and...

  • Document Control Systems Administrator

    6 months ago

    Calgary, Canada TWD Technologies Ltd. Full time

    **Document Control Systems Administrator** **About TWD Technologies Ltd.** TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and...