Document Control/administrative Assistant
9 hours ago
**Company**
**ICE Western Sales**
Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art manufacturing facility spanning 5 acres in South Foothills Industrial Park, Calgary, Alberta.
**Titan Matrix Facility is hiring**:
- Join Our Growing Team Division of ICE Western.**
**Address** 7910-48 Street SE, Calgary, AB, T2C 5T8 Canada**
***Why Choose ICE Western**:
***Leading Technology**: Our cutting-edge facility is equipped to meet the demands of a dynamic industry.
***Global Reach**: Our products are trusted worldwide for their quality and performance.
***Innovation**: We push boundaries, delivering HVAC solutions that redefine industry standards.
***Talented Team**: Join over 100 dedicated professionals committed to excellence.
Responsible for registering, tracking, classifying and distributing electronic and hard copy documents, this includes drawings, specifications, vendor documentation and other controlled documents as required by projects.
**Responsibilities**:
- Meet with the project team for preparation of technical submissions.
- Provide correct drawings and Manuals to client.
- Make submittal package and send to clients.
- Receive documents from client, save on server, archive old documents & forward all unapproved documents with comments to project manager.
- Hold meetings with clients & project manager and make a list of all remaining documents to finish the project.
- Track project documents and all related information.
- Make Manufacturing Record Book with all as built documents and place it into the unit.
- Make Rating plate (Name plate) with ETL approved logo and stick into control panel.
- Order lamacoids as per clients’ specifications.
- Keep track of all documents correspondences and transmissions.
- Maintain and update all documents.
- Receive and circulate vendor equipment drawings for approval.
- Compile and assemble supplier ICE Equipment Data Manuals.
- Control on line project data archives.
- Reporting any defects or problems with products to senior staff
- Ensuring compliance with standards and regulations
- Monitoring and reporting on all activities, processes, and procedures.
- Performing regular inspections and reviews to ensure company quality and safety policies.
- Preparing and maintaining quality management documentation.
- Check the quality of materials and products for the company as well as production procedures
**Qualifications**:
- Electrical background or trade skillset is considered an asset.
- Have a diploma/degree from a Business Administration program or related experience
- Minimum 2-3 years in document control administration.
- Flexibility, adaptability and ability to work in a changing environment.
- Ability to work across and variety of projects and with diverse scopes
- Proven ability to work with multiple deadlines and multiple priorities required
- Experience in the construction and/or oil and gas industry.
- Excellent computer skills in Microsoft Office and Abode
**Considerations**
Technology is constantly changing and so are administrative duties. However, in general, document controllers may:
- use word processing, spreadsheet, database or presentation software to prepare invoices, reports, memos, letters, financial statements and other documents
- open, sort and distribute correspondence (including faxes and electronic mail) and respond to routine inquiries
- draft correspondence and reports
- develop or maintain a records management system (including classifying and coding electronic and hardcopy files)
- research information on the Internet, prepare Intranet documents and assist in the maintenance of company websites
- operate office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment
- transcribe material from handwritten notes or digital dictation
- edit or format documents for executives
- Supervise, manage or train other staff members.
***Benefits of Being Part of ICE Western**:
***Competitive Wages**: Your skills are valued, and wages are negotiable based on experience.
***Health & Dental**: Comprehensive coverage to keep you and your loved ones healthy.
***Vision Coverage**: Ensuring your well-being goes beyond the ordinary.
**Paid Vacation**: Take the breaks you deserve to recharge and explore.
***Employee Assistance**: We care about your well-being inside and outside of work.
***Free Parking**: Hassle-free commute, from day one.
***Company Events**: Building a strong team spirit through memorable experiences.
***Educational Allowance**: Invest in your growth; we're invested in you.
***Matching RRSP Plan**: Secure your future with a strong financial foundation.
***Safety First**: We provide training and essential equipment to kee
-
Administrative Assistant/junior Document Control
3 weeks ago
Calgary, Canada Sequential HR Full time**Administrative Assistant/Junior Document Control** **Role** **Key** **Responsibilities** The Administrative Assistant/Junior Document Control will be responsible for: Primary Duties: - Assisting with document control tasks, including maintaining databases, templates, and records. - Providing reception coverage as needed. - Supporting financial tasks...
-
Calgary, Canada Sequential HR Full timeAdministrative Assistant/Junior Document Control Role This role is based in our downtown Calgary head office and supports the administration team, document control functions, and client needs. The successful candidate will assist with document control tasks, administrative and financial duties, and ensure smooth daily operations. The ideal candidate is...
-
Administrative Document Control Specialist
2 days ago
Calgary, Canada Sequential HR Full time $58,000 - $71,500Administrative Document Control Specialist Role The Administrative Document Control Specialist will be based in our Calgary head office, providing essential support to the administration and Document Control (DC) teams. This role is integral to ensuring efficient organizational operations, with responsibilities spanning DC support, administrative tasks,...
-
Document Control/administrative Assistant
1 month ago
Calgary, Canada Ice Western Full time**Company** **ICE Western Sales** Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art manufacturing facility...
-
Document Control Systems Administrator
6 months ago
Calgary, Canada TWD Technologies Ltd. Full time**Document Control Systems Administrator** **About TWD Technologies Ltd.** TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and...
-
Document Control
6 months ago
Calgary, Canada CB Canada Full timeTSG STAFFING SERVICES is currently recruiting for a DOCUMENT CONTROL ADMINISTRATOR for an Alberta based opportunity to work in an operating plant environment. Job Description: Responsible for the management, distribution and communication of drawings, technical documents Responsible for both physical and electronic filing systems and support...
-
Document Controller
1 week ago
Calgary, Canada WSP Full time**The Opportunity**: WSP is looking to add a **Document Controller **to our growing Energy and Resources team. You'll have the opportunity to interact with a open team that engages in a variety of projects both local and national. **Why choose WSP?** - We value and are committed to upholding a culture of **inclusion **and **belonging**: - Our **Flexible...
-
Document Control Specialist
4 weeks ago
Calgary, Alberta, Canada Canadian Natural Resources Limited Full timeAbout the OpportunityAt Canadian Natural Resources Limited, we offer exciting opportunities for students to gain valuable work experience and develop their skills in a dynamic and fast-paced environment.As a Document Control Student, you will join our team of information management professionals and contribute to the success of our operations by providing...
-
Document Control Administrator Lead
3 weeks ago
Calgary, Alberta, Canada CB Canada Full timeKey ResponsibilitiesThe successful candidate will be responsible for managing, distributing and communicating technical documents across the organization.Tasks and DutiesManage both physical and electronic filing systems and support development of standards and practices relating to document control within the project.Proactively manage transmittals and...
-
Document Controller
3 months ago
Calgary, Canada Gas Liquids Engineering Ltd. Full time**Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...
-
Document Controller
3 months ago
Calgary, Canada Gas Liquids Engineering Ltd. Full time**Document Controller** Gas Liquids Engineering (GLE) is a well-established, privately-owned engineering firm providing EPCM services to the energy industry, including project management, engineering, drafting and design, procurement, construction management and regulatory services. **Roles and Responsibilities**: - Ensuring client standards and...
-
Intermediate Document Controller
4 days ago
Calgary, Canada Startec Full time**ABOUT US**: Startec Compression & Process is dedicated to providing innovative solutions to meet your unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to...
-
Document Administrator
1 month ago
Calgary, Alberta, Canada CB Canada Full timeCB Canada is seeking a skilled Document Control Administrator to join their team.The ideal candidate will have 5+ years of experience in document management in an EPC or industrial setting, with a strong background in SharePoint and Meridian.p>Responsibilities will include:p>Managing, distributing, and communicating technical documents;Developing and...
-
Document Controller
3 months ago
Calgary, Canada SCOVAN INC. Full time**Document Controller (Junior)** **ABOUT SCOVAN** Scovan provides innovative and sustainable solutions for the emerging energy industry, creating long term value for our partners. This means learning from the past, taking advantage of today and being relentless for the future. Our philosophy of delivering high quality products and services is backed by our...
-
Document Control Representative
2 days ago
Calgary, Canada Associated Engineering Group of Companies Full timeJob Description: We are currently searching for a Document Control Representative in our Calgary office. The successful candidate will assist project delivery teams with the preparation, maintenance, and tracking of documents and workflow deadlines that are part of complex projects. As the ideal candidate, you are an excellent communicator with effective...
-
Document Control Technician
2 weeks ago
Calgary, Canada CDE Engineering Full timeCDE Engineering Ltd. is a privately owned Calgary-based full-service engineering firm. We specialize in providing engineering procurement and construction management services for Canada's energy sector, focusing on the upstream and midstream segments of the oil and gas industry. Role Description: CDE is currently seeking a Document Controller to assume...
-
Document Controller
2 months ago
Calgary, Canada COOEC CANADA COMPANY Full time**We are looking for a Document Controller to join our team.** **This will be a 1 year, full time contract.** **Language requirement: English & Chinese Mandarin (required)** **Position** **Summary**: As the Document Control Coordinator, you will be responsible for the receipt, maintenance, control and distribution of current drawings, specifications,...
-
Document Control Coordinator
3 weeks ago
Calgary, Alberta, Canada Enerflex Full timeExplore a rewarding opportunity with Enerflex as a Document Control Coordinator, where you will play a vital role in maintaining the organization's project-controlled technical documentation. With a focus on delivering high-quality results, this position is ideal for individuals who thrive in fast-paced environments and possess excellent organizational...
-
Document Administrator
6 months ago
Calgary, Canada EPFC Corp. Full timeWHO WE ARE EPFC is a diverse team of professionals with extensive experience and capability in engineering, procurement, fabrication, construction, commissioning and start-up, and operations. Although EPFC was formed in 2016, the company has an established history of successfully delivering projects in oil and gas for almost 20 years. Our clients range from...
-
Document Control Representative
3 months ago
Calgary, Canada Associated Engineering Group of Companies Full time**Job Description**: We are currently searching for a **Document Control Representative** in our **Calgary **office. What we offer: - A flexible work environment that allows for a combination of working from home and in the office. - Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave...