Payroll & Benefits Administrator - Clc

2 weeks ago


Kingston, Canada Campus Living Centres Full time

**1. Position Summary and Job Magnitude**
- The Payroll & Benefits Administrator is responsible for preparing and transmitting the bi-weekly payroll for the entire organization. In addition, this position will coordinate the administration of the group benefits program and perform bookkeeping activities for a selected group of residence operations.**2. Essential Functions and Basic Duties**
- Payroll- Accurately prepares, transmits & completes all related payroll tasks on a bi-weekly basis using ADP WFN software.
- Administers the company benefit package including group insurance and pension plan
- Respond to employee payroll related inquiries and process any necessary adjustments
- Ensure company compliance with labour laws and provincial and federal tax legislations (including taxable benefits)
- Prepare & submit monthly remittances for WSIB, Group Insurance & Pension plans
- Year end reconciliations including EHT, WSIB, pension, T4
- Prepare audit accruals and other reports as required
- Ability to design & generate various reports using ADP WFN software
- Accounting- Post payroll journal entries and generate bi-weekly invoices
- Collect AR relating to group benefits
- Monthly reconciliations of payroll GL accounts
- AR/AP/General Journal transactions for 2-4 locations
- Monitor bank activities and address outstanding items with specific locations
- Monthly reconciliations for bank accounts, guest ledgers, AR & AP
- Prepare monthly financial reports
- Prepare yearend audit reports and supporting documentation
- Benefits Administration- Coordination, administration and execution of all benefits related activities
- Process all claims and remittances in a timely manner
- Process employee enrolment, changes and terminations
- Produce and release monthly client billing statements
- Reconcile monthly insurer billings
- Update administration guides with current policies and best practices
- Provide prompt and accurate answers to group benefit questions
- Work with account managers and refer situations to them as necessary
- Work with discretion regarding sensitive and confidential information
- Provide employee assistance with registration processes
- Ensure that appropriate contributions are made with each pay period
- Prepare and submit required government report documents
- Maintain accurate and complete employee benefit databases, files and records, and update as necessary

**3. Performance Measurements**

Performance will be primarily measured on the following factors
- Performance Objectives
- Initiative
- Inter-Personal Skills
- Leadership
- Business & Financial Acumen
- Communications
- Self Development and Appraisal

**4.Qualifications**
- Education: Recognized College Diploma or University DegreeSkills/Abilities: Must possess superior verbal and written communication skills- Must possess superior decision making ability- Must possess excellent employee management skills- Must be able to handle multiple projects at once- Must be able to provide leadership to staffExperience Required: Minimum of 1 year industry experience or equivalent management experience**5. Working Conditions**
- Hours per Week: Scheduled 44 hours per week (may need to work more as required)- Indoor/Outdoor: Indoor- Level of Interruption: High level of interruption- Stress Level: Moderate overall stress level (Peak stress levels from time to time)- Travel Outside of Location: Minimal (Some corporate meetings outside of property)**Note: Its a Part -Time Payroll Clerk position with possibility of full-time availability.



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