Human Resources Coordinator

2 months ago

Kingston, Canada PROVIDENCE VILLAGE INC. Full time

**Department**: Human Resources

**Reports to**:Director of Human Resources, Labour Relations and Change Leadership

**Work schedule**: Monday - Friday, 37.5 hours per week (_Note: Must be available to work irregular hours as required on evening or weekends. _

**About PVI**

PVI is an independent not-for-profit charitable organization sponsored by the Catholic Health Sponsors of Ontario (CHSO). Its inception stems from the visionary initiative of the Sisters of Providence of St. Vincent de Paul, who entrusted PVI with the stewardship of their expansive 30-acre Providence Motherhouse property in Kingston, Ontario, to deliver on their ambitious mission. PVI's responsibility is to nurture this legacy, ensuring that dedicated resources and commitment to caring for vulnerable populations in our community endures into the future.

**Position Summary**

Reporting to the Director, this position is responsible for supporting a broad range of Human Resource functions, including, but not limited to: Payroll, Benefits, WSIB, Talent Management and the submission of government taxes and reports for compensation related issues.

This position provides support on highly confidential organizational functions, including interacting with staff, managers and union representatives. The role also supervises the reception and support staff, ensuring the efficient and smooth operation of reception services so that all visitors/guests are greeted in a professional, friendly and courteous manner.

Additionally, the Human Resource Coordinator provides support to the Director as it relates to reports, minute taking, policy research and development for the human resources department and corporate initiatives. The HR coordinator will promote the PVI mission statement by providing all support and service in a timely, high-quality and client-focused manner.

**Responsibilities**:
**Payroll**
- Maintains compliance with all applicable payroll labour laws.
- Responds to inquiries and provides guidance to managers and staff on all payroll matters.
- Develops and revises any payroll-related forms as required.
- Responsible for the interface of the payroll software and the time and attendance system. Acts as primary liaison with system service provider (Dayforce) for problem resolution.
- Coordinates and resolves matters related to employee compensation and benefits.
- Processes all data related to new hires, terminations, and changes in HR.
- Maintains the payroll database ensuring that system records are accurate and updated. Liaises with department managers on payroll related matters.
- Investigates problems relating to employee's pay and facilitates resolutions.
- Supports the Finance team with external financial audits and miscellaneous reporting requirements by providing reports and data.
- Generates and processes statutory government filing, such as T4s and Records Of Employment.
- Manages year-end payroll process and completes all payroll annual reconciliation returns with accuracy and within prescribed deadlines. Prepares monthly remittances for Employer Health Tax (EHT).

**Benefits**
- Administers employee health and group pension plan, including, but not limited to: employee enrollment, and changes and terminations, ensuring the coverages and contributions are accurate.
- Answers general benefit coverage inquiries from staff, coordinates resolution as required and general benefits administration.
- Reconciles monthly premium statements, reviewing for accuracy and submits payment in a timely manner.
- Records and reconciles vacation entitlements and utilization.
- Records and monitors sick leave to ensure accurate tracking and reporting.

**WSIB**
- Ensures confidentiality of Workers' Compensation files, including relevant health information related to the claim.
- Prepares monthly remittances for WSIB.
- Reviews claims with Director of HR to coordinate and manage Return to Work for employees.
- Act as the point of notification for employees regarding any incident or injury that could or has resulted in a Workers' Compensation claim. Point of contact for written and telephone correspondence related to Worker's Compensation.
- Submits all WSIB claims and is the point of contact for all stake holders.
- Generates all relevant documentation and forms regarding work related incidents to WSIB.

**Talent Management**
- Meets with new hires to review benefits, HR policies, and corporate orientation process.
- Tracks seniority dates (for vacation pay and wage progressions).
- Oversees tracking of probationary performance management requirements for operational departments.
- Issues Access and Photo ID Cards to employees and responds to problems as needed. Deactivates access cards upon termination, retirement, resignation or when lost/stolen.

**Support Services**
- Supervises support services staff in accordance with policies and procedures.
- Communicates information through department meetings managing agendas and minutes.
- Responds to

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