Payroll Clerk

1 month ago

Kingston, Canada Limestone District School Board Full time

**FULL TIME TERM PAYROLL CLERK**

**35 Hours/Week - 12 Months/Year**
**Effective: Immediately until May 31, 2023 with the possibility of extension and/or becoming permanent without competition**

**CURRENT HOURLY RATE OF PAY: $24.32 (TO BE ADJUSTED UPON COMPLETION OF COLLECTIVE BARGAINING)**

The Limestone District School Board, located on the shores of Lake Ontario proudly serves approximately 20,000 students at 49 elementary schools, 10 secondary schools, and Limestone Community Education Centres in the Townships Central Frontenac, Addington Highlands,
North Frontenac, South Frontenac, Loyalist and Stone Mills, as well the Town of Greater Napanee and Kingston and the Islands. Our school district covers a geographic area of 7,719 square kilometers and includes more than 3,000,000 square feet of Board facilities.

**POSITION OVERVIEW**

Reporting to the Financial Supervisor-Payroll, the Payroll Clerk supports Finance through the processing of payroll and preparing payments to vendors and outside agencies in a timely and efficient manner ensuring that such transactions are accurate and compliant with legislation, union agreements and Board policies, procedures and internal controls, as well as those specific to the Finance department as determined by the Manager of Financial Services.

**QUALIFICATIONS AND EXPERIENCE**
- Three or more years related work experience in a high volume fast paced payroll department, preferably with a medium to large public sector organization
- Completion of PCP designation (or equivalent) considered an asset or currently enrolled and/or willing to complete this designation within two years of hiring date
- Demonstrated knowledge to allow for the understanding of a payroll process in a computerized system, month and year end procedures, account reconciliation, general ledger account coding within a large and complex chart of accounts, and audit processes.
- Effective customer service and collaborative skills, including ability to work successfully in a team environment and independently as well as ensuring deadlines are maintained and achieved
- Demonstrated organizational, analytical and problem-solving skills, including excellent attention to detail and keyboarding skills for keying large volumes of data
- Intermediate level of MS Excel, including but not limited to the use of formulas, sorting, filtering, reordering columns and formatting for report preparation
- Excellent written, verbal communication and interpersonal skills
- Comprehensive knowledge of Government legislation, related acts and payroll regulations
- Experience in interpreting, implementing/adhering to multiple employee/union agreements

**SKILLS AND KNOWLEDGE REQUIRED**
- Validate information received from multiple sources that will impact the calculation and processing of employee compensation and benefits, make any necessary adjustments, or inform Human Resources staff about required corrections
- Verify for accuracy, prepare, and input data into the payroll system for employee groups paid by salary, entitlement, hourly or timesheets
- Input permanent changes to employee payroll records maintained in the payroll system relating to new hires, terminations, retirements, and leaves and the set up and changes to the statutory deductions, pensions, and other mandatory and optional benefit plans
- Calculate and input any manual adjustments to earnings and all legislated, mandated, and optional benefits and deduction plans as required
- Review payroll journals and reports, compare changes with supporting documentation and make any necessary correction to errors or omissions
- Ensure compliance with collective agreements, including self-funded leaves, supplemental employment benefit plans, top-up payments for maternity/parental leaves, vacation pay entitlement
- Prepare records of employments both manually and electronically for individuals and group lay
- offs, submit by upload file and respond within prescribed timelines to any information requests
- Review, revise and balance staff absence reports, including processing permanent and/or occasional/casual earning batches, on a weekly basis to ensure accuracy in dates, reasons, FTE and replacement information
- Review / respond to Teachers’ Pension Plan inquiries, make necessary adjustment in the TIM site
- Responsible for benefit continuance for employees on leave, reconcile and prepare group benefit payments
- Verify for accuracy, prepare, and input invoices, verify for accuracy and receipt deposits, reconcile accounts receivable account, follow up on outstanding amounts and assist with calculation of allowance for doubtful accounts and retrieve data for reports as required
- Respond (electronically, in writing and verbally) to payroll questions and inquiries from staff, employees, vendors and outside agencies, in a timely manner, that adheres to privacy requirements
- Ensure compliance with general ledger account coding
- Process incoming mail by gathering, so

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