Accounting and Payroll Administrator

4 weeks ago

Kingston, Canada Kingston Access Bus Services Full time

Kingston Access Bus Services, formerly known as "Kingston Bus For The Handicapped", is the oldest specialized transit system in the Province of Ontario.

**Our Mission Statement**

“To provide in a safe and courteous manner, a reliable, efficient, specialized transit service for persons whose disabilities impair their use of Kingston Transit”.
- Kingston Access Bus (KAB) is operated by Kingston Access Bus Services (KABS), a charitable non-profit organization, under the laws of the Province of Ontario, and is funded by the City of Kingston, passenger revenue, and donations.
- Kingston Access Bus Services is not operated by the City of Kingston or Kingston Transit.
- Kingston Access Bus provides over 80,000 trips annually to the over 4,000 registered passengers who qualify for “specialized transit” within the City of Kingston.

**Job Title**:Accounting and Payroll Administrator

**Wage Status**:Salaried

**Reports to**:Executive Director

**Position Summary**:
Reporting to the Executive Director, the Accounting & Payroll Administrator provides support to the overall business, providing financial support to the business in areas of payables, receivables, forecasting, and payroll management.

**Key Responsibilities & Accountabilities**:
The following is not intended to be a comprehensive list of the essential functions of the Accounting & Payroll Administrator position, but rather a general description of the requirements necessary to perform the duties and responsibilities of this position. The Accounting & Payroll Administrator must be able to perform the following tasks, among others:

- Manages the timely and accurate processing of the bi-weekly full cycle payroll.
- Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data.
- Develops audit and internal control processes for payroll processing.
- Reviews internal reports and reports from payroll provider for accuracy and reasonableness
- Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing.
- Works with payroll provider to ensure compliance with all relevant legislative requirement.
- Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deduction.
- Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately
- Maintains a wide variety of payroll information, files, and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits.
- Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly.
- Provides Journal Entries for each pay and accruals.
- Ensures payroll compliance to Collective Bargaining Agreements
- Prepares ad hoc, periodic, and annual reports as required.
- Enters and processes purchase order through internal accounting software.
- Prepares accounts payable invoices for responsible manager approval and payment.
- Performs monthly reconciliations of vendor statements.
- Reviews and processes expense claims for reimbursement
- Processes petty cash reimbursements
- Processes and reconciles inbound and outbound manual cheques.
- Updates and maintains vendor and supplier files.
- Prepares projections as required for forecasting purposes
- Assists in ensuring the operation is compliant with all laws, regulations, and standards applicable including both client and company policies and procedures.
- Monitors attendance and absenteeism
- Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data, and other information not otherwise available to the public.
- All other duties as assigned.

**Working Conditions**:The Accounting & Payroll Administrator works primarily in an office environment. The Accounting & Payroll Administrator may be called upon after hours from time-to-time in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading, unloading, typing, filing, answering phones.

**Qualifications**:

- Completion of a degree or three (3) year college diploma with specialization in Accounting, Booking, Payroll Administration or an equivalent combination of education and experience
- Accounting and/or Payroll designation in progress is preferred.
- Three (3) years of experience in progressively responsible accounting positions
- Minimum three (3) years of experience processing payroll in a unionized and non-unionized environment; knowledge of specific payroll processing systems (e.g. Sage 50
- Excellent customer service and communication skills and experience

**

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