Medical Office Assistant/receptionist, Mh&sus

2 months ago

Port Moody, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $25.54 - $27.22 / hour Why Fraser Health?:
Fraser Health is the heart of health care for over two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers dedicated to serving our patients, families and communities.

Detailed Overview: Under the general supervision of the Coordinator and reporting to the Manager, Clinical Operations, this position provides administrative day-to-day support to the assigned area supporting substance use services. Performs duties such as reception, interacting directly with patients who have highly complex medical needs, registering new patients and booking appointments and referrals, establishing and maintaining charts and chart organization including requests, specimen processing, ordering supplies and maintaining stocks, maintaining database(s), maintenance of electronic patient case load, transcribing from dictaphone, typing material utilizing word processing software, setting up and maintaining the filing systems, processing incoming and outgoing mail, faxes, reports/records and internal and courier documents, arranging meetings/special functions, and operating office equipment. Deals with matters of confidential nature for the Coordinator, nurses, physicians, psychiatrists and other members of the multi-disciplinary team. Supports set-up and dismantling of exam rooms, obtaining and delivery of specimens, arranging of blood tests and diagnostic testing as assigned. Responsibilities:

- Provides reception services by performing duties such as operating a multi-line switchboard or phone, registering new patients, booking appointments, following up on physician orders regarding referrals and diagnostic tests, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature regarding the clinic, receiving visitors, determining whether an emergent situation exists and referring to appropriate areas. Contacts other mental health clinics/centres to obtain information as required.
- Types material such as correspondence, reports and documents utilizing various word processing software and computerized systems by performing functions such as inputting client information, maintaining registers, and typing from handwritten draft or general instruction and transcribing from dictaphone. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the patient and/or family.
- Collects data from various sources, enters data into computerized systems and ensures data is kept up to date. Gathers, compiles, and retrieves information as required and prints related reports.
- Sets up and maintains the patient and administrative filing system, according to policies and procedures designed to protect confidentiality, for a variety of records such as correspondence, reports, minutes, and directories by performing duties such as creating and labeling files, developing forms, indexing materials and filing.
- Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup as required. Signs for receipt of packages and shipments.
- Monitors levels of medical and pharmaceutical equipment and supplies and orders as necessary. Maintains levels of stationery, office supplies and resources according to pre-determined levels by methods such as photocopying, completing requisitions for signature and forwarding approved requisition to appropriate personnel.
- Cleans medical equipment and instruments in accordance with established procedures. Cleans and organizes supply areas. Sets up and dismantles exam rooms as assigned.
- Obtains urine specimens for routine drug screening following established procedures; arranges for blood tests and diagnostic testing as directed and follows up on physician's orders as assigned.
- Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes.
- Operates office equipment such as photocopiers, shredders and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to the Coordinator.
- Liaises with staff of health care and social service organizations, as well as genera

  • Medical Office Assistant/receptionist

    2 months ago

    Port Moody, Canada The Workshop Performance Clinic Full time

    Looking for a Part-Time/ Full-time Medical Office Assistant / Receptionist. We are looking for someone who is enthusiastic, confident, and friendly to join our energetic team of professionals in our busy and fast-paced clinic. - Medical Office Assistant or similar customer service experience - Experience with JaneApp (not required, will be trained on the...

  • Office Assistant/receptionist

    5 months ago

    Port Moody, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $25.61 / hour Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9...

  • Medical Receptionist

    5 months ago

    Port Hope, Canada White Rose Medical Centre Full time

    **Job description** Position: Medical Receptionist Status: Full-time (4 days per week) **Salary**: $21-$23 per hour **Position summary**: **Roles and responsibilities**: - Greet and check-in patients in a friendly manner - Scan/file all incoming reports to patient charts - Maintain appointment schedules for all providers appropriately and effectively -...

  • Medical Office Assistant

    5 months ago

    Port Moody, Canada Aera Medical Specialists Clinic Full time

    **Company description** **Full-Time MOA for Port Moody Allergy/Respirology Practice** Aera Medical Specialists Clinic is seeking **1 full-time** Medical Office Assistant (2-5 years of experience) to join our clinic which provides care for patients with allergic and respiratory diseases. The role is supporting two specialist physicians, offers a...

  • Office Assistant

    5 months ago

    Port Moody, Canada Excel Physiotherapy Full time

    _Part time Office Assistant in Physiotherapy Clinic _ This position requires an individual who has excellent communication skills, can prioritize well and thrives in a dynamic work environment. It is a fantastic job for University students wanting to get into the medical field. Regular shifts will be Monday, Wednesday, Thursday and Friday afternoons (...

  • Medical Office Assistant

    5 months ago

    Port Moody, Canada Fraser Northwest Division of Family Practice Full time

    **Busy Family Practice in Coquitlam ~ We are looking for friendly, energetic individuals with excellent interpersonal and communication skills to join our team!** **POSITION BRIEF: 1 FT Position (5 days/week) Available** Busy Family Practice with 8 Physicians, 1 Registered Nurse and 9 Medical Office Assistants in Port Coquitlam is seeking another Medical...

  • Medical Office Assistant

    5 months ago

    Port Moody, Canada Aera Medical Specialists Clinic Full time

    Work Term: Permanent - Work Language: English - Hours: 32 to 40 hours per week - Education: Other trades certificate or diploma - Experience: 3 years to less than 5 years - or equivalent experience **Work setting**: - Health care institution, facility or clinic **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic...

  • Medical Office Receptionist

    2 weeks ago

    Port Coquitlam, Canada Advance Health and Wellness Centre Full time

    **Job description** Advance Health and Wellness Centre and Cura Medical Group (our sister company) a multidisciplinary clinic offering Registered Massage Therapy, Physiotherapy, Chiropractic Care, Clinical Counseling, Acupuncture, Kinesiology and Personal Training and now, Naturopathic Care, Dietetics and more, are currently seeking a dedicated...

  • Medical Office Assistant

    2 months ago

    Port Moody, Canada Port Moody Pediatrics Full time

    **About us** We are a friendly four-physician, busy pediatrics medical office located in Port Moody. We are looking for a Medical Office Assistant to join our collaborative team for at least 24-32 hours per week. Responsibilities include but are not limited to: - Answering the phone and calling patients to schedule/confirm appointments; Processing...

  • Front Office Assistant

    5 months ago

    Port Moody, Canada Canamark Full time

    Office Assistant / Receptionist needed for busy Property Services & Restoration Company to manage staff, prepare work schedules and assign specific duties to trades and employees, deal with customers & suppliers on daily basis. Previous work experience in construction/restoration industry mandatory. Looking for someone with skills such as strong...

  • Medical Office Assistant

    5 months ago

    Port Coquitlam, Canada Burke Mountain Medical Clinic Full time

    _**Job Summary**:_ - **Duties**:_ - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain patient records and update information in electronic medical record systems. eg. OSCAR. - Prepare examination rooms for patient visits and assist healthcare providers during...

  • Medical Receptionist

    5 months ago

    Port Colborne, Canada Niagara South Family Medicine Full time

    Does growth and expansion sound exciting to you? Are you the type of person who enjoys learning and adapting to new situations? If you answered yes, then you might just want to work with us here at Niagara South Family Medicine. We are a fast-paced, growing young medical practice that is expanding into the future and we need you! - Full-time Hours...

  • Medical Office Assistant

    3 months ago

    Port Coquitlam, Canada Elgin Medical Clinic Full time

    Extremely fast pace and busy Family Practice with 9 physicians, 1 Registered Nurse and 8 Medical Office Assistants is seeking 2 additional Medical Office Assistants to join our office located in Port Coquitlam. **Operational Hours**: Monday to Friday from 8:30-5:00 and Saturday from 8:30-4:30 or 5pm. Closed on Sundays and Statutory Holidays. ** I provide a...

  • Medical Receptionist

    5 months ago

    Port Colborne, Canada Niagara South Family Medicine Full time

    Does growth and expansion sound exciting to you? Are you the type of person who enjoys learning and adapting to new situations? If you answered yes, then you might just want to work with us here at Niagara South Family Medicine. We are a fast-paced, growing young medical practice that is expanding into the future and we need you! - Full-time Hours...

  • Medical Receptionist

    5 months ago

    Port Colborne, Canada Niagara South Family Medicine Full time

    Does growth and expansion sound exciting to you? Are you the type of person who enjoys learning and adapting to new situations? If you answered yes, then you might just want to work with us here at Niagara South Family Medicine. We are a fast-paced, growing young medical practice that is expanding into the future and we need you! - Full-time Hours...

  • Medical Office Assistant

    5 months ago

    Port Coquitlam, Canada Anthem Rehab Physio and Sports Clinic Full time

    Port Coquitlam! Are you an energetic, bubbly, social, computer-savvy individual? If so, we would love to meet you! We are currently looking for a flexible receptionist to work **Monday-Thursday **and weekends if needed. **Job Description**: At Anthem Rehab Physio and Sports Clinic, we believe in a multidisciplinary approach to wellness which includes...

  • Casual Medical Office Receptionist

    5 months ago

    Port Coquitlam, Canada Westcoast SCI Physiotherapy Full time

    Are you an energ ic, outgoing, comput - savvy individual looking for c ual work? - so, we woul - ove to meet - ! We are - rrently looki - for a flexible, - ual reception - to hel - ith vacation and s k day coverage. The hou for this position would vary from morning, evening, weekday and weekend shifts, with a potential for a permanent, part-time...

  • Dental Receptionist

    3 months ago

    Port Alberni, Canada Harbourview dental Port Alberni Full time

    '''Job Summary:''' We are seeking a skilled and professional Dental Receptionist to join our team. The Dental Receptionist will be responsible for providing excellent customer service and administrative support in a fast-paced dental office environment. '''Duties:''' - Greet and check-in patients, ensuring a positive and welcoming experience - Schedule...

  • Medical Receptionist

    5 months ago

    Port Dover, Canada Dover Shores Family Practice Full time

    Dover Shores Family Practice is a full service modern family practice conveniently located in downtown Port Dover with ample parking open 5 days a week. Our goal is help our patients protect their health in a welcoming and professional atmosphere that is organized, efficient, knowledgeable, experienced, and well-connected to top-city specialists. Medical...

  • Medical Office Assistant

    2 months ago

    Port Coquitlam, Canada Burke Mountain Medical Clinic Full time

    _**Job Summary**:_ - **Duties**:_ - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain patient records and update information in electronic medical record systems. eg. OSCAR. - Deal with incoming and outgoing correspondences. - Collaborate with other...