Executive Assistant to The President

3 weeks ago


Edmonton, Canada Ian Murray & Company Ltd Full time

The position will be partly covering two different functions. In one part, you will be working as the executive assistant to Ian Murray, President of IMC. the Executive Assistant is responsible for providing a range of administrative support, to both the companies President and the company as whole. The Executive Assistant provides support to the President of IMC in managing his calendar and preparing materials such as contracts.

This role will also support IMC's marketing. Work will include managing IMC's initiatives including research, working with associates, tracking prospects, preparing documents and reaching out to clients.

The job will be largely remote with some in-person meetings and events. The second part is a research role to support client files, reporting to various Project Managers of such files.

**Duties**

**1. Support and Scheduling**
- Manage the President’s calendar both for IMC and personally. This includes scheduling online meetings, travel and lunch and other appointments.

**2. Document Preparation**
- Creation of contracts for both clients and new hires for IMC
- Proof and finalize documents for clients

**3. Administrative work**
- Manage lists and invites for IMC events
- Filing IMC documents and contracts

**4. Marketing**
- Work will include managing IMC's initiatives including research, working with associates, tracking prospects, preparing documents and reaching out to clients.

**Preferred Qualifications**
- Undergraduate degree or completion of diploma or certificate program preferred; or High School Diploma with equivalent experience
- Proficient with Microsoft Office (including Advanced Word skills), Adobe Acrobat, iOS Apps, Gmail, and Google Docs
- Excellent proofreading and business writing skills
- Ability to do on line research
- Strong organizational and time management skills
- Strong commitment to confidentiality, professionalism, tact and diplomacy.

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: Hybrid remote in Edmonton, AB


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