Intermediate Executive Assistant

3 weeks ago

Edmonton, Canada Servus Credit Union Full time

**Intermediate Executive Assistant**

**Posting Closes**:
Mar. 10, 2023, at 11:59pm

**Employment Status**:
Full time, permanent position

**# Of Positions**:
1

**Compensation**:$58,718 - $73,398 per annum

**Requirements**:
**Servus is growing** We are currently looking for an accomplished **Intermediate Executive Assistant** to support our Executive Leadership Team. This is an opportunity to expand your administrative skillsets in a fast-paced, growing environment at the c-suite level.

Reporting to the Manager, Office of the CEO and in collaboration with the Executive Leadership Support Team, you will ensure comprehensive administrative support is provided relating to meeting management, high level event coordination, internal/external business communications, expense processes, as well as organization of online internal filing systems. You will provide support as required for the Servus Board and the Executive Leadership Team to help contribute to transformational change.

**Key Responsibilities**:

- Daily administrative support to the Manager, Office of the CEO, as well as support to the Senior Executive Assistant to the Board of Directors and Executive Leadership Team as required.
- Support to Strategy and Governance meeting coordination and administrative functions
- Drafting meeting packages, minuting, maintaining organization of the SharePoint sites, applicable filing systems, and data entry
- Preparation of monthly expense claims on behalf of the President & CEO and Board for approval and processing, in addition to reconciliation of related invoices with Accounts Payable.
- Support coverage regarding calendar management for President & CEO as well as the Board and Executive Leadership Team members as required
- Coordinate registration for the Board and Executive Leadership Team in various high-level events throughout the year - supporting planning committees, as well as ensuring appropriate accommodations/travel and meeting space is secured
- Maintaining and distributing highly confidential business materials and communications using sound discretion and judgement
- Responding to internal and external inquiries regarding the Executive Leadership Team
- Tracking applicable administrative projects as well as compiling reports throughout the year in collaboration with the Manager, Office of the CEO
- Coordinating conference calls/video conferencing, and ordering catering for meetings
- Participation and coordination of team training events and social gatherings throughout the year

**What We're Looking For**:

- You've got a minimum of 5 years providing comprehensive administrative support to Senior Executive
- Post-secondary diploma or degree in business administration or related area is an asset
- You're a pro at Office 365 apps and you enjoy taking initiative to find administrative efficiencies
- You are proactive to collaborate with teams and view this as a learning opportunity to gain diverse perspectives and better understand the approach to project work
- You put business communications together with ease and tactfulness
- Organization is your strong suit, and you can address tasks at high volume, while also paying close attention to detail
- You're interested in learning more about Servus and the Credit Union system or you're already familiar with the CU system (having worked in the industry would be an asset)

**Benefits**

By creating a healthy and inclusive work environment and providing employees with the tools and supports they need, we help our employees achieve their potential. Servus is committed to providing a great place to work, and we invest in our employees by ensuring they have:

- A supportive and engaging working environment
- Benefits that lead the field
- A total rewards strategy that includes recognition for a job well done
- Learning options that support lifelong learning and career-building opportunities
- Opportunities and support for volunteering in local communities and abroad
- Support for employee fundraising through our annual corporate fundraising events and through several less formal initiatives led by our employees

Here are some of the benefits that our employees love:

- Financial product benefits available immediately
- Group retirement program available after only 3 months
- Employee financial services team available to help you reach your financial goals
- Disability programs
- Group benefit coverage including extended health care coverage, travel insurance, dental plans, and specialized medical coverage
- Flexible spending account to purchase additional health or personal wellness items
- Wellness initiatives
- Employee and family assistance plan
- Minimum 3 weeks' vacation and vacation purchase program
- Other leaves including parental, emergency days, and critical care days
- Reward programs
- Incentive pay program
- Recognition for years of service

At Servus, our employees are also members. This means you'll have all the benefits of being a member o

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