Administrative Assistant, Governance

2 weeks ago

Edmonton, Canada Concordia University of Edmonton Full time

Concordia University of Edmonton (CUE) is a community of learning grounded in scholarship and academic freedom, preparing students to be independent thinkers, ethical leaders, and citizens for the common good.

CUE campus is situated on the banks of the North Saskatchewan River in Edmonton’s historic Highlands neighbourhood. Supporting a student body of over 3,000, we are known for our small class sizes and our excellence in teaching. Our small classes and diverse student population provide an excellent opportunity for engaging with students in a sustained and nurturing way unique within the Canadian university system. CUE is an institution that values research in the sciences, social sciences, humanities, and management. Our vision is to become Canada’s pre-eminent small university.

CUE is committed to fostering a diverse, equitable, and inclusive environment for work, study, and living. We actively promote dignity for all, rejecting actions and language that are harmful to mutual respect.

**Responsibilities**:

- Provide administrative support to and coordinate activities of the President’s office.
- Maintain the calendar of the president.
- Assists the president with preparation and logistics for meetings.
- Review and prepare assigned documents, reports and other correspondence materials for the President.
- Prepare travel arrangements with a keen attention to detail, where necessary.
- Complete and review all expense reports, invoices, and other relevant monetary documents.
- Maintain and monitor office supply inventory levels and place orders as required.
- Provide administrative support to institutional committees while ensuring governance requirements are met.
- Review, evaluate and distribute all incoming and outgoing mail.
- Lead or assist in event planning for various events relating to the President’s Office.
- Maintain a professional image and demeanour with all employees, management, executives and visitors at all times.
- Other duties, relevant to the position, shall be assigned as required

**Qualifications**:

- Bachelor’s Degree.
- Minimum of five years of administrative experience.
- Demonstrated professionalism and sound judgment;
- Ability to maintain a high level of confidentiality in all interactions.
- Effective problem-solving and troubleshooting skills;
- Proficient use of various Microsoft Office and Google-based software.
- Ability to communicate clearly in both written and verbal form with strong attention to detail, grammar, and spelling;
- Demonstrated ability to be a team player.
- Experience in working with competing deadlines and with a large degree of independence;
- Ability to be flexible to support the timelines and deliverables of team members
- Familiarity with an academic environment; working within a post-secondary environment is a strong asset.
- Familiarity with university or other governance structures is considered an asset.

**Closing Date**:Resumes and Cover Letters will be accepted until January 8, 2023. Application review will commence on January 9th, 2023.

**Application Package Requirements**

To apply, please submit a cover letter and resume as one PDF.

**CUE Disclaimer

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