Project Site Administrator

5 months ago

Richmond, Canada Acuren Inspection, Inc. Full time

Position Summary:
Acuren Group is currently seeking a Project Site Administrator for their operations in the Pacific Region, based out of the Richmond BC office. If you are looking for a dynamic industrial environment that offers personal growth and learning opportunities, this opportunity might be the perfect fit for you.
- On-site assistance during scheduled outages if required.
- The standard schedule for this position is 40 hours per week, with extended hours during outages if required.
- This full-time permanent position and will be based from our Richmond office, offering potential flexibility for a hybrid role.
- Salary CA$24.00 to CA$ 32.00/hr based on quailifications and experience

**Responsibilities**:
**Reporting to the Division Manager this role will be responsible for providing support in the following areas**

**Payroll**
- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
- Perform weekly first payroll check for all time sheets
- Export system data for the last current pay period for all sites
- Review the Weekly Time sheet tab for each employee against physical DTRs
- Check dates, billable hours, non-billable hours, shift, expenses, job numbers
- Save payroll review to appropriate housing folder for audit control

**Invoicing**
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Provide costing/ PO spend to client as required
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Post all invoice batches in MAS by end of day
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
- Report unbilled revenue for month end

**Other Administrative Tasks**:

- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Request system rate updates
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed

**Requirements**:

- Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
- Previous experience in accurate processing within a high-volume environment
- Ability to professionally and effectively build relationships
- Demonstrate excellent oral and written communication skills
- Experience working in an industrial environment would be considered an asset

**Benefits**:
The strength of Acuren lies in its’ outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

Company Overview:
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a
_Higher Level of Reliability_, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

LI-KW1

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