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Project Coordinator

1 month ago

Richmond, Canada J&S Sales Full time

On behalf of our client, J&S Sales in Richmond, BC, we are searching for a highly skilled and detail-oriented Project Coordinator to join their team. J&S is an industry leader in commercial HVAC sales. Stocking a variety of trusted and respected brands, they provide a range of HVAC products. In addition, they supply comprehensive parts and services to their customers. Currently, in a period of sustained growth, they are looking for an experienced Project Coordinator to support their continued expansion.

**Key Responsibilities**
- Supporting Sales Engineers in delivering and managing multiple concurrent projects.
- Assisting in administration, scheduling meetings, filling out forms, preparing projects submittal, any documents required for job coordination and completion.
- Coordinate shipments with the factory, communicating with logistics team, dispatch and job sites.
- Be the point of contact between supplier and customer, following up and providing updates to all parties involved.
- Supporting Sales Engineers in delivering and managing multiple concurrent projects including setting up job plans and proposals; preparing contracts; reviewing client contracts, assisting in contract administration; scheduling meetings; preparing, tracking, and distributing deliverables and submittals including RFP’s and attending project sites.
- Analyze drawings, specifications, and related documents to generate a takeoff and selections for a bill of materials during BID process.
- Record detailed project information so it is organized and available to the team
- Assist the office with receive, inspect, stock and file paperwork of equipment upon arrival.
- Create shop drawings and assist sales team to fill out any forms needed to start and/or complete projects successfully.
- Participate in meetings: online, office and construction job site.
- Comply with all safety code requirements for this industry
- Support the inside sales team as well as field service technicians in completing projects successful.
- Record, submit and follow up on warranty claims whenever required
- Participating in building and developing Client and Contractor relationships by attending client’s sites in the United States and across Canada.
- Working with Accounts Payable/Receivable to ensure project approvals and additional charges are appropriately captured in fees. Assist in following up regarding overdue invoices.
- Working closely with sales engineers or project managers to resolve issues. with general project-related duties which could include resource planning (could include using resource planning software - Unanet), submitting expenses, scheduling and preparing for meetings, and setting up travel plans.
- Managing internal information flow between Sales Engineers and management.
- Assist with other tasks, such as bid management, as needed.

**Skills and Qualifications**
- Proven experience as a project coordinator or similar role in an environment such as engineering, construction, architecture, or another project-oriented environment.
- Familiarity with the construction industry is required.
- Experience in the mechanical design field is an asset.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Excel is required.
- Familiarity with Adobe PDF or Bluebeam is an asset.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Strong problem-solving abilities.
- Ability to work independently and as part of a team.

We appreciate the interest of all applicants, and only those selected for interviews will be contacted. Due to the cross-border travel required in this role, we require all applicants to be eligible for unrestricted travel to the United States.

Pay: $65,000.00-$70,000.00 per year

Work Location: In person