Agent, Accounts Payable
3 weeks ago
Responsible to ensure that all payments are made in accordance with the contracts entered into by Air Canada Vacations, in a timely and accurate manner. Responsible for the calculation and analysis of all margins with respect to month end reporting.
RESPONSIBILITIES
- Calculate, verify, reconcile, issue and post payments according to procedures and prescribed delays;
- Validate and ensure early booking bonus payments are made in a timely manner;
- Responsible to process credits and adjustment to subsequent payments in a timely manner;
- Audit and validate all land contracts in order to ensure accuracy of payments;
- Ensure ‘’Business Partner’’ payment info is accurate
- Ensure charges are correctly distributed to the general ledger
- Verify all hotel modifications, credit cards and all internal program modifications and ensure payments / credits are made accordingly
- Verify and adjust payments based on dispatch reports relating to no-shows and cxx files;
- Act as a source person for all supplier and internal related queries;
- Reconcile supplier statements to ensure payment accuracy
- Responsible for the testing of various systems;
- Make certain that all brochure contributions are recovered in a timely manner;
- Responsible to prepare and reconcile month end report for all GL codes, number of passengers and departure dates and submit any discrepancies to the accounts receivable dept.;
- Analyze all margins and ensure errors are fixed prior to month-end closing;
- Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken;
- Report of any discrepancies to Management information dept.
- Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service;
- Creating of files and storing of all documents;
- Performance of other tasks as assigned by immediate supervisor.
KNOWLEDGE AND SKILLS REQUIRED
- College diploma in accounting or related field
- At least two (2) years’ experience in an Accounts Payable department or equivalent.
- Bilingual
- Excellent organisational, problem solving and prioritizing skills
- Intermediate level skills of Microsoft Excel and Word
- Travel Industry knowledge would be an asset
- Ability to work under pressure
- Ability to work in a team environment, as a contributing member to attain department goal.
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