Office and Logistics Administrator

3 weeks ago

Burnaby, Canada ClearLED Full time

**Your Opportunity at ClearLED**:
As an Office/Logistics Administrator, you manage the accurate inbound and outbound movement of goods and sample materials through global supply chain. You coordinate with factories, material suppliers, transportation service providers, and customs brokers to ensure that shipments are on-schedule.

**Meet Your Future Team**:
You will be working within the Operations team consist of Operations Manager, Project Managers and Operations Supports. You will also need to work with other departments such as Sales and Product Development.

**If you were the Office/Logistics Administrator now, here are some of the core activities you would be doing**:

- Processing sales orders - including communicating with factories in China, working with shipping forwarders in China to arrange inspecting, picking up, packing, and tracking the shipments.
- Use Zoho platform to communicate internally on pricing and logistics updates
- Daily communication with factories and shipping forwarder
- Receiving and tracking shipping status
- Preparing packing list for both internal project team and custom clearance
- Maintaining accurate and up-to-date records of all shipments and receipts
- Daily office housekeeping
- Warehouse inventory and tools tracking and management
- Becoming an effective team member by participating in process improvement initiatives
- Performing other general administrative / warehouse duties and tasks as assigned
- Occasional meeting support, booking appointments, arranging catering, setting up audio/visual equipment and booking travel when required.
- Keep track of office expenses and supplies
- Helping to manage and maintain office systems and equipment, liaising with building management, and maintaining vendor relationships.

**Are you our next Office/Logistics Administrator?**
- You have 3+ years of experience in logistics or office administrative roles.
- You are highly organized with strong attention to detail, with the ability to manage and maintain high volume of data and paperwork.
- You have strong communication skills in both English and Chinese, both verbally and in writing, with the ability to communicate effectively to internal team members, overseas vendors, and customers.
- You are self-motivated, with the ability to work with mínimal supervision
- You are proficient with Microsoft Office programs such as Excel, Word and Power Point
- Experience with Zoho or similar CRM software is a plus.
- You remain highly flexible and adaptable when faced with ambiguity
- You are able to balance autonomy and collaboration
- You inspire breakthrough thinking and continuous improvement
- You seek the best (but sometimes not the easiest) solutions, with an unwavering commitment to do what is right
- Your passion for your work is paralleled by your passion for getting outside and living it

**Equal Opportunity**
ClearLED is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.
Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.
All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- office administration: 3 years (required)
- logistics: 2 years (preferred)

**Language**:

- Chinese (required)
- English (required)

Work Location: Hybrid remote in Burnaby, BC V5C 6N3

Expected start date: 2024-05-01

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