Personal Assistant

6 months ago

Toronto, Canada MQ ED Full time

**Reports to**:Executive Assistant

**Outcomes**:

- Supporting a senior executive with personal duties, bridging office/home
- Working with office and household teams to ensure executive is on schedule/all activities are running smoothly and on time
- Being able to take charge and offer solutions/anticipate any change in plans
- Providing a range of options, solutions, choices, and possibilities to help design the ideal environment/lifestyle/activity

**Job Duties/Responsibilities**:

- Assisting in keeping CEO on schedule and on task with meetings and appointments; coordinating with Executive Assistant and other members of the household
- Able to anticipate needs, see the big/small picture as well as be discreet at all times.
- You are a solutions-oriented individual with exceptional interpersonal skills.
- General household duties as assigned; gather lunch, personal errands, etc.
- Overseeing the running of the home, including but not limited to, organizing external contractors and maintenance;
- Addressing tasks as they arise, such as researching vendors, vehicle maintenance, decor or furniture, etc.
- Property management duties (i.e. overseeing contractors or maintenance for properties, collecting rent cheques, etc.)
- Ability to drive longer distances to additional sites as needed (within Ontario)
- Gifting: research, gift-buying and planning for birthdays, special occasions, corporate gifts, etc.
- Event Planning: ability to help budget, organize, and decorate for special events (caterers, wine list, entertainment, etc.)
- Researching, booking and arranging travel, transport and accommodation.

**Personal Attributes**:

- Character and Culture: Relatable and engaging personality, enjoys working with others, and has strong written and verbal communication skills.
- Attention to Detail: You are obsessed with making sure every piece is where it needs to be and can't let something go until you know it's perfect.
- Prioritization and Efficiency: Internal strong sense of urgency, you can determine what to focus on first and can work both quickly and efficiently to maintain multiple deadlines. You keep on top of all tasks and know how to organize and maintain them all.

**Salary**: $52,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have access to a reliable vehicle?

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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