Administrative Assistant Iii

4 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #919022

Position: Administrative Assistant III

Site: Toronto Western Hospital

Department: TWH Management Office

Reports to: Director of Professional Practice

Salary Range: $50,485 to $63,102 per annum (Commensurate with experience and consistent with UHN Compensation Policy)

Hours: 37.50 Hours per Week

Status: Permanent Full-Time
- The Energy of the City. The Rewards of a Great Career._

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here

If you possess flawless communication skills and excellent judgment, have an outstanding customer service orientation and thrive under pressure, then this role is for you.

Serving as administrative support to the Director of Professional Practice, UHN, Collaborative Academic Practice, Emergency Dept./Medicine/Family Health Team/Mental Health Prog./Krembil Brain Institute/MSNICU, you will exercise considerable judgment and have independence in providing complex administrative support to a very busy senior team. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external projects, calendar and schedule management and effective communication with all relevant parties. In addition you will produce first rate documentation and anticipate Directors’ professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.
- Report**_, _**and document generation for the Director of Professional Practice, UHN, Collaborative Academic Practice**, **Emergency Dept./Medicine/Family Health Team/Mental Health Prog./Krembil Brain Institute/MSNICU
- Leveraging strong technical abilities in calendar and meeting management
- Communicating effectively, developing and fostering relationships with senior level stakeholders and their support teams
- Taking ownership for the set up and execution of key meetings (equipment management and procurement, minute taking, electronic document management and filing etc)

**QUALIFICATIONS**:

- Completion of grade XII, General Arts and Science (preferred)
- Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
- Four (4) years related secretarial support experience required.
- Excellent organizational and time management skills required.
- **_ Excellent _**interpersonal and customer service skills required.
- Excellent verbal and written communications skills required
- Excellent initiative, attention to detail, and efficiency
- Ability to produce high quality work in accordance with hospital standards required
- Ability to maintain privacy and confidentiality required.
- Ability to work well under pressure and use good judgment**_ and_** situational awareness in assessing difficult situations required.
- Experience working in a health care environment preferred
- Knowledge of medical terminology preferred

Posting Date : May 11, 2023 Closing Date: May 25, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

  • Administrative Assistant Iii

    2 days ago

    Toronto, Canada University Health Network Full time

    Full-time - Department: Research **Company Description**: - The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the...

  • Administrative Assistant Iii

    5 days ago

    Toronto, Canada University Health Network Full time

    Posting #914602 Position**:Administrative Assistant III** Site: Toronto General Hospital Research Institute (TGHRI) Department: Research Reports to: TGHRI Business Planning & Operations Manager Salary Scale: $50,486 to $63,102 per annum commensurate with experience and consistent with UHN Compensation Policy Hours: 37.5 per week Status: Permanent...

  • Administrative Assistant Iii

    1 month ago

    Toronto, Canada University Health Network Full time

    JOB POSTING #914280 Position: ADMINISTRATIVE ASSISTANT III Site: Toronto General Hospital Department: Medical Device Reprocessing; TGH Management Reports to: Manager Scale/Grade: A0:07 Hourly rate: $50,486 to $63,102 per annum Hours: 37.5 hours per week Status: Temporary Full Time (Approximately 11 months) **University Health Network (UHN)** is looking for...

  • Administrative Assistant Iii

    3 days ago

    Toronto, Canada University Health Network Full time

    Job Posting #842684 Position: Administrative Assistant III Site: Toronto General Hospital Department: Infection Prevention & Control Reports to: Manager Hours: 37.5 hours per week; Shifts: Days with the expectation occasional need to stay for additional hours Status: Permanent Full-time **University Health Network (UHN)** is looking for an experienced...

  • Administrative Assistant Iii

    3 days ago

    Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Job Posting #919398 Site: Toronto General Hospital Research Institute (TGHRI) & McEwen Stem Cell Institute (McEwen) Reports to: TGHRI Business Planning & Operations Manager /McEwen Research Business Manager Hours per week: 37.5 hours per week **Salary**: $50,485.50 - $63, 102.00 To commensurate with experience and...

  • Administrative Assistant Iii

    1 month ago

    Toronto, Canada University Health Network Full time

    **JOB POSTING #917611 **Position: Administrative Assistant III** **Site: University Centre, Toronto Rehab** **Department: Toronto Rehab Executive Office** **Reports to**:Clinical Director, MSK, Geriatrics and Cardiac Rehab and the Director of Professional Practice, Toronto Rehab** **Scale: A0:07** **Salary: $50,485 to $63,102 per annum (Commensurate with...

  • Administrative Assistant Iii

    3 weeks ago

    Toronto, Canada University Health Network Full time

    **JOB TITLE **Administrative Assistant III **Job Posting #** 926375 **Union**:Non-Union **Site**:UHN ( multiple sites ) **Department**:Surgery **Reports to**:Physician **Hours**:37.5 hour week **Wage**:$26.79- $33.49 per hour (Commensurate with experience and consistent with UHN Compensation Policy) **Status**:Permanent...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **ADMINISTRATIVE ASSISTANT III** **Job Posting #**: 921999 **Union**:NON-UNION **Site**: Toronto General Hospital (site rotation may be required) **Department**: Health and Services and Safety Service **Reports to**: Directors of Health and Services and Safety Service **Hours**:37.5 hours per week **Wage range**: $25.89 - $32.36 per hour. Commensurate with...

  • Administrative Support Assistant Iii

    1 month ago

    Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario, Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...

  • Administrative Support Assistant III

    2 months ago

    Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...

  • Administrative Support Assistant III

    4 days ago

    Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **Job Posting **# 913761** Position: Administrative Assistant III Site: Toronto Western Hospital Department: Joint Department of Medical Imaging Reports to: Manager Scale/Grade: A0:07 Hourly rate: $25.89 to $32.36 per hour Hours: 37.5 hours per week (Days) Status: Permanent Full-Time **University Health Network (UHN)** is looking for an experienced...

  • Administrative Assistant Iii

    2 months ago

    Toronto, Canada University Health Network Full time

    JOB POSTING #916964 Position: Administrative Assistant III Site: Toronto Western Hospital Department: TWH Executive Team Reports To: Clinical Director **Salary**: $50,485 - 63,102 per annum Hours: 37.5 hours per week Status: Permanent Full-time The Opportunity The Toronto Western Hospital Management Office is looking for an Administrative Assistant...

  • Administrative Assistant Iii

    1 month ago

    Toronto, Canada University Health Network Full time

    JOB POSTING #908921 Position: Administrative Assistant III Site: Toronto General Hospital Department: Patient Flow Reports to: Director Hourly rate: $49,978 - $62,478 per annum Hours: 37.5 hours per week Status: Permanent Full Time POSITION: The Administrative Assistant III exercises judgment and independence to provide complex secretarial and...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **ADMINISTRATIVE ASSISTANT III** **Posting** #: 926500 **Union**: Non-Union **Site**: Toronto General Hospital **Department**: UHN Digital **Reports to**: Manager **Hours**: 37.5 per week **Salary**: $26.79 to $33.49 per hour (To commensurate with experience and consistent with UHN compensation policy) **Status**: Permanent Full-Time **Posted Date**:...

  • Administrative Assistant Iii Ajmera Transplant

    1 month ago

    Toronto, Canada University Health Network Full time

    JOB POSTING #921531 Position: Administrative Assistant III Site: Toronto General Hospital Department: Ajmera Transplant Centre, Nephrology & Chronic Disease Reports to: Clinical Director **Salary**: $50,485- $63,102 per annum Hours: 37.5 hours a week; Monday-Friday Status: Permanent Full-Time Transforming lives and communities through excellence in care,...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Job Posting #: 923502 Site: Toronto Western Hospital Department: Anesthesia and Pain Management Reports to: Manager Scale/Grade: A0:07 Hourly rate: $25.89 - $32.36 per hour (Commensurate with experience and consistent with UHN Compensation Policy) Hours: 35 hours per week Status: Permanent Full-Time Posted Date: August 24,...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **Administrative Assistant III** **Job Posting #**: 928509 **Union**: Non-Union **Site**: Toronto Rehabilitation Institute - Lyndhurst Centre **Department**: Spinal Cord Rehab Program **Reports to**: Program Services Manager **Wage range**: $26.79 - 33.49 per hour (to commensurate with experience and consistent with UHN Compensation Policy) **Shifts**: 5...

  • Administrative Assistant Iii

    3 days ago

    Toronto, Canada University Health Network Full time

    **JOB TITLE **Administrative Assistant III **Job Posting #** 926763 **Union**:Non-Union **Site**:Toronto General Hospital **Department**:Joint Department of Medical Imaging (UHN, Sinai Health and Women’s College Hospital) **Reports to**:Manager **Hours**:37.5 hour week **Wage**:$26.79- $33.49 per hour (Commensurate with experience and consistent...

  • Administrative Assistant Iii

    2 weeks ago

    Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Posting #: 921521 Site: Princess Margaret Hospital Department: Joint Department of Medical Imaging Reports to: Manager Hourly rate: $25.89 - $32.36 per hour Hours: 37.5 hours per week; Day shifts Status: Permanent Full Time Posting Date: June 22, 2023 Closing Date: Until Filled The University Health Network, where _“above...