Administrative Assistant Iii

2 months ago

Toronto, Canada University Health Network Full time

JOB POSTING #916964

Position: Administrative Assistant III

Site: Toronto Western Hospital

Department: TWH Executive Team

Reports To: Clinical Director

**Salary**: $50,485 - 63,102 per annum

Hours: 37.5 hours per week

Status: Permanent Full-time

The Opportunity

The Toronto Western Hospital Management Office is looking for an Administrative Assistant III to join the team on a permanent full time basis.

The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

QUALIFICATIONS:

- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical office or business administration program at the diploma level
- Four (4) years related secretarial support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
- Previous supervisory experience preferred
- Experience working in a health care environment an asset
- Excellent organizational and time management skills
- Very good interpersonal and customer service skills
- Very good verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology an asset
- Preparing reports and presentation
- Ensuring invoice payment and office account management
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: March 30, 2023 CLOSING DATE: April 13, 2023

For current UHN employees, only those who have successfully completed their probationary period, have maintained satisfactory attendance in accordance with UHN's attendance management program and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however for non-UHN employees, only those selected for an interview will be contacted. UHN has a diverse workforce and is an equal opportunity employer.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.

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