Executive Administrative Coordinator

2 weeks ago


Vancouver, British Columbia, Canada Rennie Financial Ltd. Full time

Rennie Financial Ltd., a boutique tax accounting firm in downtown Vancouver, seeks a detail-oriented and proactive individual to fill the role of Executive Administrative Coordinator.

The position offers flexibility with a standard minimum commitment of 20 hours per week, with potential for increased hours during high-demand periods. As the first point of contact, you will provide comprehensive administrative support to the Managing Director and operational assistance to the broader team.

Your primary responsibilities include greeting clients, answering phones, overseeing daily office procedures, document filing, managing couriers, composing letters, and managing client billings.

You will utilize your superior people skills to uphold the firm's high standards of professionalism while maintaining a collaborative approach and ability to take initiative.

Strong problem-solving and active listening abilities, combined with an open and respectful communication style, are essential for fostering positive relationships and effective teamwork.

You possess strong technical abilities, a proven capacity to learn and adapt to new systems, including various billing systems, and strong organizational skills that enable you to manage your time efficiently and handle multiple tasks without losing sight of priorities.

We require a minimum of two years of experience as an Administrative Assistant, preferably in an accounting setting, post-secondary education, strong organizational and time-management skills, excellent written and verbal communication skills, proficiency in document management, record-keeping, and client billing, and ability to work both independently and collaboratively in a team environment.

We estimate a salary of $45,000 - $55,000 per year based on the location and job requirements.



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