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Coordinator, Documentation

4 months ago

Montréal, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**MONTREAL OR QUEBEC CITY**:
***The Opportunity**:
The Coordinator Health, Safety, and Environment (HSE) Documentation & Learning is responsible for providing support in the creation & rewriting of HSE documentation (management system’s processes as well as risk-specific prevention programs, procedures, work instructions, alerts, lessons learnt, etc.), and associated training material.

Working closely with the Specialist HSE Documentation & Learning, the Coordinator play a key role in the “modernization” of existing documentation & training material, with the goal that both the documentation & training must be clear, concise, evocative, and meaningful for its different type of readers

**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our **Hybrid Work Policy**:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:

- Participate in writing new and rewriting existing documentation using lean writing tools and principles
- Edit documentation drafted by SMEs and colleagues
- Review material for correctness and make sure all documents are up to date and easily available to the proper personnel.
- Manage and coordinate the document control process for the HSE Management System
- Maintain the documentation and information architecture
- Manage and organize all digital and physical documentation (SharePoint and Document Management System tool)
- Follow document change requests and periodically evaluate ongoing documentation and training material to ensure that they reflect any changes
- Notify personnel of updated document versions and how to access them
- Distribute documents as necessary
- Ensure all technical documents are collected and registered in system, when applicable
- HSE Training:

- Collaborate to the organisation of the training offer, assist in the development of training modules and act as the HSE LMS support
- Act as the key contact in HSE for all related LMS requests.
- Monitor learning experiences and their quality results
- Development and editing of HSE materials (presentations, programs, forms etc.)
- Support/assist the other coordinators in the team as required.

**PLACEMENT IN THE ORGANIZATION**

The Coordinator, HSE Documentation and Learning will report to the Senior Manager, Continuous Improvement of the HSE System and Performance, with direct supervision from the Specialist, HSE Technical Document Writing and Learning.

**What you'll bring to WSP...**:

- Experience with document control process, and coordination of training
- Certified in professional writ