Export Documentation Coordinator

4 months ago

Montréal QC, Canada Ray-Mont Logistics Full time

**Position**: Export Documentation Coordinator
**Department**: Documentation

**Job Type**: Full-time, Permanent
**Location**: Hybrid - 1751 Rue Richardson, Montreal, QC H3K 1G6
**About Ray-Mont Logistics**:
Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.
**Work Schedule**: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office)
**Note**: The employee will be required to be present at the office every day during the initial 3-month training period. After training, the employee will be required to attend the office 3 days a week, with additional in-office days as needed.
**Key Responsibilities**:

- Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
- Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
- Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
- Maintain accurate and organized records of all export transactions and documentation.
- Provide customers with shipment updates and resolve any documentation-related inquiries.
- Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
- Prepare reports on export activities and performance metrics for management.

**Qualifications & Skills**:

- Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
- High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
- Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
- Excellent typing and data entry skills.
- Strong verbal and written communication skills in English (French is an asset).
- Strong attention to detail, multitasking ability, and adaptability to different situations.

**Preferred Qualifications**:

- Experience handling ocean export documentation.
- Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
- Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
- Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.

**Work Environment**: Corporate office setting in Montreal, QC.
**What We Offer**:

- Competitive salary with potential increases based on experience and performance.
- Comprehensive group insurance plan, with employer contribution.
- RRSP program with employer contribution.

At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.
- ______________________________________
**Poste**: Coordinateur de la documentation d'exportation
**Département**: Documentation
**Type d'emploi**: Temps plein, Permanent
**Lieu de travail**: Hybride - 1751 Rue Richardson, Montréal, QC H3K 1G6
**À propos de Ray-Mont Logistiques**:
Ray-Mont Logistiques est une organisation dynamique et en pleine croissance qui se consacre à être le maillon essentiel de la chaîne d'approvisionnement logistique des entreprises internationales. Nous offrons une gamme complète de services logistiques, y compris le chargement, le transport et l'entreposage de produits excédentaires.
**Horaire de travail**: Du lundi au vendredi, de 9 h à 17 h, horaire hybride (3 jours au bureau).
**Note**: L'employé devra être présent au bureau tous les jours pendant la période de formation initiale de trois mois. Après la formation, l'employé devra être présent au bureau 3 jours par semaine, avec des jours supplémentaires au bureau selon les besoins.
**Principales responsabilités**:

- Préparer et examiner les documents d'exportation, y compris les connaissements, les certificats d'origine, l'assurance maritime, les listes de colisage et les factures commerciales pour des clients spécifiques.
- Veiller à ce que tous les documents soient conformes aux normes et réglementations commerciales internationales et se tenir informé des modifications apportées aux lois et réglementations en matière d'exportation.
- Assurer la coordination avec les agents logistiques, les compagnies maritimes et les terminaux afin d'organiser les expéditions et de résoudre les problèmes éventuels.
- Tenir des registres précis et organisés de toutes les transactions et de tous les documents d'exportation.
- Fournir aux clients des mises à jour sur les expéditions et répondre à toutes les questions relatives à la documentation.
- Identifi

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