Document Controller, Na

7 months ago

Montréal, Canada Vantage Data Centers Full time

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Construction Department

The Construction team is responsible for the entire process flow of delivering the physical data centers from shovel ready state through commissioning, working with Sales, Operations, and management along the way. Construction implements and executes upon the work product developed by the Development & Engineering (D&E) team. The team also manages Vantage’s build partners to success through technical feedback and review, and actively participating in review of schedule and budget. Many times, a role like this at other companies is purely oversight. One thing that distinguishes Vantage is that our construction teams are given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can ensure the key stakeholders are engaged in the decision-making process to align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high
- impact decisions and even more impactful results.

Position Description

Vantage is looking for an ambitious and self-starting Construction Administration and Document Manager to drive core project coordination efforts across a wide spectrum of ongoing construction projects. Daily tasks include change order management, meeting coordination, administration of project observation reports, project financials, and transition of close-out documentation to operations. Regular collaboration and coordination is required with internal resources and design-build contractors.

Essential Job Functions- Drive the management of the Project Authorization, Contracts, and PO processing for vendors engaged on various projects- Manage the vendor onboarding and set up so that it is completed in a timely matter- Facilitate weekly project reporting- Ensure vendors and contractors are paid in a timely manner- Review budgets weekly and manage change order requests- Create and manage templates- Manage Microsoft team’s page- Audit Procore for organization of documents- Liaison between accounting and legal- Ensure project compliance with Vantage document controls and file specifications- Additional duties as assigned from time to time by Management

Job Requirements- Bachelor’s in construction management, or similar field, or equivalent experience is preferred- 3+ years of experience as a Project Coordinator in assisting or supervising construction projects of increasing complexity required- Data Center experience is a preferred- Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a strong preference- Contract preparation experience is preferred- Expected travel is less than 5%, but may grow and evolve over time- Bilingualism (French and English) is desired for this position due to the nature of the role requiring interactions with vis-à-vis from the same department and stakeholders in the US

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage Data Centers is an Equal Opportunity Employer

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