Document Management Lead

5 months ago

Montréal, Canada Pomerleau Full time

**We are Pomerleau. And you could be too.**

At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.

To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.

**What YOU Will Do**

Under the responsibility of the Quality Director, the position holder develops and maintains the computer tools for document management (ACONEX, SharePoint, Project Wise, etc.) to facilitate the implementation of the document coding, circulation, validation, and archiving process, with or without headers. The position holder reports malfunctions and difficulties to the Quality Director.

**Responsibilities**:
**General Coordination**
- Draft and update the general procedure for document management, "Management of Coded Documents."
- Draft and update the general management procedure, "Graphic Charter."
- Draft and update the general procedure, "Correspondence Management."
- Ensure that the above procedures are distributed to the entire project, subcontractors, and contractors at each revision.
- Draft and update the document "User Guide for Document Management."
- Ensure that documents produced by the JV, its subcontractors, and contractors comply with the coded document management procedure, adhere to the graphic charter, and undergo internal control before recording in the Document Management System (DMS).
- Ensure distribution via the DMS of documents with headers, both internally and to the Client and stakeholders.
- Establish and maintain the document distribution matrix.
- Assist users, particularly in defining document coding.
- Ensure secure access and develop user access rights.
- Train and support new users on the DMS during training sessions. Maintain a register of trained personnel.
- Evaluate the effectiveness of training provided to participants.
- Implement different validation circuits (Workflow).

**Continuous Improvement**
- Lead the "document control" process within the framework of ISO 9001-2015 certification.
- Draft, for proposal to the hierarchy, non-conformity reports regarding deviations in document management, along with associated corrective actions.
- Propose the implementation of continuous improvement actions concerning the DMS, its functionalities, and user assimilation.
- Prepare "Quality Notes" to raise awareness across the project on DMS functionalities, best practices, and new features.
- Ensure the proper dissemination or display of these notes.

Client
- Ensure the proper transmission to the Client and external parties, such as IDC, of documents intended for their review or information.
- Communicate with counterparts at the Client to define and/or adapt the document distribution matrix.
- Provide statistical reports on documents circulating in the DMS to Client management upon request.

**Site Relations**
- Ensure the proper distribution of controlled paper versions to the Client or construction teams on the site.
- Generate and distribute a shuttle status report of the latest document indices at a set frequency.

**Archiving**
- Develop strategies for electronic backup and archiving based on the document lifecycle.
- Ensure the update of a paper filing system for documents that require it to the latest applicable index.
- Develop the general procedure, "As-Built Documentation File."

**What YOU Will Bring**
- 5 years of experience in document management for large projects in Canada or internationally;
- Familiarity with ACONEX, SharePoint, and Project Wise;
- Strong ability to communicate effectively in public and to train the team;
- Bilingual in French and English.

**Why Choose Pomerleau**
- Competitive salary
- 4 weeks’ vacation
- Group insurance (including a health spending account)
- Group RRSP
- Employer paid monthly public transit pass
- Fitness Membership or Activity Reimbursement
- Employee assistance program
- Exciting training opportunities
- Dynamic culture
- Exciting career opportunities
- Summer hours all year long
- Access to telemedicine platform Dialogue for free
- Hybrid work policy

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.

  • Document Management Lead

    5 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Document Management Lead

    5 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Document Management Technician

    5 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Document Management Technician

    5 months ago

    Montréal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Technician - Document management working in the building team at Pomerleau Construction, you will manage documentation, procedures and standards within the framework of a construction project and in compliance with contractual requirements. Contributing on various large-scale projects - ranging...

  • Process and Document Systems Lead

    3 weeks ago

    Montréal, QC, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Documentation Management Supervisor

    5 months ago

    Montréal, Canada Lockheed Martin Corporation Full time

    Administration - Montreal, QC - 15327BR **About the role** - Responsible for personnel management activities of the Technical Records Department such as: scheduling, personnel actions (hiring, training and development) and supervising all the activities to technical library and technical archives - Conduct internal self-verification in the Technical Records...

  • Technicien en Documentation

    5 months ago

    Montréal, Canada English Montreal School Board Full time

    **English version below** **Nature du travail** Le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à réaliser des travaux techniques ayant trait à l'organisation et au fonctionnement d’un ou de centres de documentation tels qu’une bibliothèque ou un centre de gestion de documents. Dans son travail, la...

  • Document Control Officer

    5 months ago

    Montréal, Canada BBA Full time

    **Type of position**: Regular **With us, you’ll get the opportunity to...** - Monitor document quality and ensure engineering documents are processed and saved properly. - Save client and vendor documents in the computer system. - Ensure document control procedures are applied. - Validate transmission slip consistency. - Advise and support project team...

  • Vérificateur de la documentation – pharmaceutique

    4 days ago

    Montréal-Est, Canada Quantum Management Services Ltd. Full time

    Poste : vérificateur de la documentationLieu de travail : Montréal-Est – sur placeSalaire : jusqu'à 70 000 $ (selon l'expérience)Vous avez une solide expérience en matière de documentation et de vérification de la conformité dans l'industrie pharmaceutique ou alimentaire ? Vous êtes passionné par l'application de normes rigoureuses et le maintien...

  • Document Management Specialist

    2 months ago

    Montréal, QC, Canada Via HFR Full time

    At VIA HFR, we are re-imagining passenger rail service on behalf of the Government of Canada! Our goal is to create a new sustainable train network that that will run faster, more often and will be more reliable between Toronto and Québec City. The HFR project is Canada's largest infrastructure project in generations. Are you ready to take on a stimulating...

  • Documentation Technician

    5 months ago

    Montréal, Canada LCI Education Full time

    LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more. LCI Education harmonizes its...

  • Supervisor Manufacturing, Documentation

    5 months ago

    Montréal, Canada Centre de production de produits biologiques Inc Full time

    **Supervisor Manufacturing, Documentation** The Biologics Manufacturing Center (BMC) inc. is a new bio-manufacturing facility whose construction was completed in June 2021. As a not-for-profit organization having a public interest mandate, BMC is a key player in Canada's ability to respond rapidly to future national and global health emergencies. In...

  • Documentation Technician

    5 months ago

    Montréal, Canada LCI Education Full time

    LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more. LCI Education harmonizes its...

  • Documentation Analyst

    5 months ago

    Montréal, Canada BMO Financial Group Full time

    105-119-129 rue St-Jacques O Montreal Quebec,H2Y 1L6 Supports all sales forces in the opening, maintenance and closing of accounts and services. Directly impacts the bank’s ability to meet manage risk and regulatory requirements through the timely preparation, review and analysis of treasury management agreements and deposit account documentation. Ensures...

  • Documentation Coordinator

    5 months ago

    Montréal, Canada CAE Full time

    **Role and Responsibilities** **SUMMARY**: **ESSENTIAL DUTIES AND RESPONSIBILITIES**: - Manage assigned projects - Attend Kick-off and Power-off meetings - Interface with multiple players - Project Management, Software and Hardware engineering, ILS, and test site to ensure all documents are released prior to preparation of delivery - Extract company data...

  • Documentation Technician

    5 months ago

    Montréal, Canada LCI Education Full time

    As documentation technician performs technical tasks related to the acquisition, processing, operation and control of information resources. It applies and collaborates in updating the policies, regulations and procedures in force, and enforces the regulations of the Documentation Centre. It participates in the reception of users, in the various operations...

  • Supply Management, Lead

    5 months ago

    Montréal, Canada ALDO Group Full time

    **Job Title**: Supply Management, Lead **Department**:Supply Chain Looking to unbox your full potential? STEP UP with the ALDO GROUP. **WE'RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING** The ALDO Group has been on this journey for over 50 years. We believe that our passionate associates are at the heart of our success, and that with...

  • Supply Management, Lead

    5 months ago

    Montréal, Canada ALDO Group Full time

    **Job Title**: Supply Management, Lead **Department**:Supply Chain Looking to unbox your full potential? STEP UP with the ALDO GROUP. **WE'RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING** The ALDO Group has been on this journey for over 50 years. We believe that our passionate associates are at the heart of our success, and that with...

  • Contrôleur de la documentation – thérapeutique

    4 days ago

    Montréal-Est, Quebec, Canada Quantum Management Services Ltd. Full time

    Résumé du posteUne entreprise de premier plan dans le domaine de la fabrication et de l'emballage de produits pharmaceutiques est à la recherche d'un contrôleur de la documentation qui deviendra un membre essentiel de son équipe dans l'est de Montréal.Description du rôleVous serez chargé(e) de vérifier et d'examiner la documentation...

  • Technicien en Documentation

    2 months ago

    Montréal, QC, Canada English Montreal School Board Full time

    **English version below** **Nature du travail** Le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à réaliser des travaux techniques ayant trait à l'organisation et au fonctionnement d’un ou de centres de documentation tels qu’une bibliothèque ou un centre de gestion de documents. Dans son travail, la...