Manager, Finance, HR

3 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Manager, Finance, HR & Operations

Department

Administrative Leadership | Department of Mining Engineering | Faculty of Applied Science

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 26, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position advises and provides information to the Department Head, faculty, staff, and students on human resources, research grant and finance administration, and administrative issues ensuring compliance with University policies and practices. Responsible for facilities management, major construction initiatives, space planning, workplace safety initiatives which support all units within the department.

Organizational Status
Reports to the Head. Works in collaboration with the Safety & Research Facilities. This role has accountability to the APSC Director, Finance and Associate Director Finance and the APSC Director HR and HR Manager to ensure department finance and HR processes and practice align with the Faculty and University. Liaises with faculty members and researchers, providing an interpretation of policies and procedures and guidance on administrative matters. Supervises office and technical staff.

Work Performed

Budget & Finance
- Oversees the financial management of the Department of Mining Engineering budget through control of the GPOF, endowment, special purpose and research accounts. Monitors operating accounts, on an individual and rollup basis; produces variance analyses of revenues and expenditures or other key financial indicators; develops and produces regular and customized financial reports as a basis for decisions on management resource allocations. Analyzes relationships between budget and actual financial data and determines reasons for variances; develop techniques to improve forecasts.
- Participates in the Department s strategic budget and financial planning process; works with the Head to develop budget policy and priorities and to address budget problems (cost overruns, additional allocations) consistent with the Department s strategic objectives.
- Authorizes all financial transactions/transfers, which include reimbursement, acquisitions and payroll for all department staff and students
- Holds signing authority for all departmental GPO and research accounts, staff, student, faculty appointments, key and building accounts.
- Performs complex budgetary analysis and provides financial reports and forecasts to the Head for use in strategic and forward planning.
- Reconciles funds external to the general-purpose operating budget (non-core), including, but not limited to: equipment, special purpose, and endowment funds, and research accounts.
- Provides financial and administrative advice to staff and faculty members in the management of research grant and contract accounts, including governing regulations and the appointment of research personnel.

Human Resources
- Recruits, hires, trains, supervises, evaluates, disciplines, and terminates support staff and management staff in the Department of Mining Engineering.
- Negotiates salaries with new Management & Professional staff.
- In consultation with the Head and Manager of Safety & Research Facilities evaluates staff performance through annual performance reviews.
- Ensures compliance with collective agreements and employment law
- Determines staffing needs, and writes position descriptions.
- Oversees the management of staff hired by faculty members.
- Assists Head with the administrative process of the Appointment, Reappointment, Promotion, and Tenure of tenure-track and tenured faculty members
- Advises and interprets collective agreements and other relevant agreements and employment guidelines for faculty, staff, and students. Ensuring HR practices and advice are aligned with collective agreements. Consults with APSC HR regarding all complex collective agreement interpretations, performance management issues, terminations, grievances and investigations. May represent the Department in investigations

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