Executive Administrator

5 months ago

Mission, Canada SARA For Women Full time

Reporting to the Executive Director and Manager, Human Resources, the Executive Administrator & Human Resources assistant builds collaborative relationships and inspires trust as they work closely with the Board of Directors, Board Chair, Committee Chairs, Executive Director, and the Human Resources Manager. The position ensures the smooth and efficient execution of the organization’s administrative activities by acting as the primary point of contact on matters pertaining to the Office of the Executive Director and Human Resources. The Executive Administrator & Human Resources Assistant builds and maintains strong relationships with internal and community partners, including the Board, employees, volunteers, funders and donors, with a commitment to support outcomes that are inclusive and mission driven.

**Organizational Status**

SARA for Women is a feminist, non-profit society providing safe refuge and community-based resources for women in the Fraser Valley. SARA operates transitional, short and long-term housing facilities, as well as, counselling and outreach services. SARA has approximately 100 employees, including 30+ casuals. SARA is a member of CSSEA with both unionized employees, as members of BCGEU, and excluded employees.

**Responsibilities and Duties**

**Board Relations**:

- Prepare and send reports to the Board, such as briefing notes or updates from the Executive Director, to support policy development and governance
- Maintain an awareness of issues under discussion and use discretion in receiving and handling incoming calls or correspondence by responding directly or referring to others
- Attend and participate in broader governance functions, including the Annual General Meeting, Board retreats, and strategic planning sessions
- Maintain terms of office records and assist with the recruitment of new Board members
- Perform other related duties as required

**Executive Support**:

- Complete a broad variety of administrative tasks for the Executive Director, including: composing and preparing correspondence that is sometimes confidential
- Coordinate the agendas for senior leadership team meetings and all-staff meetings
- Compose, compile, and prepare correspondence and documentation for internal and external meetings and records
- Communicate directly, and on behalf of the Executive Director, with the Board, sponsors, and others as requested
- Coordinate smooth communication between the Executive Director and internal departments. Demonstrate leadership to maintain credibility, trust, and support with the senior leadership team
- Ensure files and information recording systems are maintained to produce current and accurate statistics and reports
- Adhere to all of the organization’s policies and procedures
- Perform other related duties as required

**Human Resources Assistant**:

- Support all internal and external HR-related inquiries or requests.
- Maintain digital and electronic records of employees.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the Admin department.
- Assist with performance management procedures.
- Schedule meetings, interviews, HR events and maintain agendas.
- Assist with the disciplinary processes for internal employees
- Assist with interviewing and onboarding volunteers and practicum students
- Keep up-to-date with the latest HR trends and best practices.

**Qualifications & Skills**
- Post-secondary diploma in a relevant field such as Business, Office Administration, Human Resources, etc.
- 3 to 5 years of recent related experience providing executive assistance, including working with staff and a Board of Directors
- Experience working in the non-profit sector is an asset
- Willingness to work flexible hours is required
- Valid BC driver’s license and access to a reliable vehicle is required
- Satisfactory completion of a criminal records check with vulnerable populations is required
- An equivalent combination of education, training and experience will be considered
- **will commensurate with experience**_

SARA promotes the principles of anti-oppression, diversity and inclusion. We strive to represent the diverse communities that we serve. Individuals from First Nations, diverse ethnocultural origins, religions, abilities and sexual orientations are encouraged to apply. This position is open to all _women*_.
- Woman*_ signifies anyone who self-identifies as female, femme and/or woman. This includes transwomen, cisgender women, non-binary people who identify as femme or female presenting.

**Salary**: $30.00 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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