Office and Administration Manager

6 months ago

Vancouver, Canada LGM Financial Services Inc. Full time

LGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar/Land Rover, Mitsubishi Motors, Polestar and Motorrad.

The Office and Administration Manager is responsible for the smooth and efficient operations of the day-to

day activities of our corporate office. This includes providing administrative support to corporate services

along with managing and coordinating administrative operations such as mail, supplies, vendor

management, corporate travel, facilities management, and event planning.

**Key Responsibilities**

Corporate
- Oversee the guest experience.
- Coordinates mail and courier pick up and drop off including maintaining postage meter and replenishing postage funds.
- Develops and oversees vendor relationships and negotiates contract agreements for office supplies, facilities, and travel.
- Responsible for purchasing office supplies.
- Coordinates corporate travel arrangements, including personal travel for Executive Chair & Founder
- Manages office facilities (workspace layout, kitchen maintenance, security, office maintenance** **and repairs) and liaises with property management
- Provide Human Resources, Marketing, Finance, SLT with administrative assistance and ad hoc projects, as requested.
- Assistance to Legal Team with license tracking, correspondence, updating Corporate Contracts and Service Agreements
- Responsible for planning and coordinating company-wide events (tracking budgets), senior leadership events and sales events.
- Centralized point person for all outside office meetings or training events (including hotel bookings)
- Communicate and ensure the organization is in compliance with safety polices in respect to Earthquake preparedness, Fire safety (acts as Lead Fire Warden), assists First Aid Lead as required.
- Administration (and a member) of the Business Continuity Plan committee.

***

**Core Competencies**:

- Communication - Able to clearly and articulately present information in both spoken and written word.
- Collaboration - Develops positive relationships with others in order to build consensus, morale and commitment to goals and objectives.
- Innovation - Displays the ability to think outside of the box in order to develop creative and new solutions that meets current and future needs.
- Flexibility - Easily adapts to changing environment and resources.
- Productivity - Strives to consistently achieve excellence in all tasks and goals.
- Accountability - Takes personal ownership and responsibility for the quality and timeliness of work commitments and decisions.
- Reliability - Able to meet commitments and preforms all assigned duties/tasks.
- Assertiveness - Is able to comfortably and accurately interact with others regardless of status or position
- Decision Making - Is able, when necessary, to make decisions quickly using experience and available information
- Time Management - Shows excellent initiative in order to get tasks done with mínimal supervision

**Required Skills**:

- Strong knowledge of corporate office practices.
- Able to handle confidential matters discreetly and professionally.
- Keen attention to details
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Strong interpersonal skills and exceptional presentment and commitment to quality service.
- Exceptional communication and writing skills

**Education**:

- Post-secondary education in Business or Office Administration or related discipline.

**Experience**:

- 5+ years’ experience in a corporate office administration capacity.
- Some event planning experience an asset.
- Experience in a legal or regulated environment an asset.

**The Perks**:

- We offer a highly competitive compensation package including comprehensive health benefits plan, Group RRSP, performance bonus, health and wellness benefit, education sponsorship, and four paid days when “giving back” to the community. We also offer your birthday off and a vehicle rebate program.
- This role will be mostly in the office with opportunities to work remotely.

Come join us

  • Office Manager

    6 months ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Office Manager

    2 months ago

    Vancouver, Canada A and B Dental Clinic Full time

    **Job Summary** **Responsibilities**: - Oversee daily office operations for the entire clinic to ensure a positive patient experience. - Supervise administrative staff, providing guidance and support to enhance team performance. - Coordinate human resources functions such as recruitment, onboarding, and employee relations. - Manage budgeting for...

  • Office Administrator

    3 months ago

    Vancouver, Canada Aird and Berlis LLP Full time

    Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over lawyers, business advisors and patent agents, we serve clients across Canada and globally. What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP...

  • Manager of Office Administration

    3 weeks ago

    Vancouver, Canada First Majestic Silver Corp Full time

    **Role Purpose** Reporting to the CEO, the Manager of Office Administration will supervise a team comprising of an Office Administrator and a Receptionist & Administration Assistant, oversee various administrative functions and office operations, in addition to supporting the CEO. This role will consciously create a workplace culture through carefully...

  • Administrative Officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...

  • Office Administrative Assistant

    4 weeks ago

    North Vancouver, Canada Penometal Design and Fabrication Full time

    **Duties**: We are seeking an Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. **Responsibilities**: - Assist in paperwork, schedules, and contracts with ongoing projects - Communicate with suppliers with required inventory -...

  • administrative officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • administrative officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • Office Administrator Manager

    4 weeks ago

    Vancouver, British Columbia, Canada Gurpreet Ghag Law Group Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator Manager to join our team at Gurpreet Ghag Law Group. The ideal candidate will have excellent administrative skills, be proficient in Microsoft Office, and possess strong communication and interpersonal skills.About the RoleThis is a full-time permanent position with a...

  • Warehouse Administrator

    6 months ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Order Administrator

    6 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Front Desk Administrator

    6 days ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    6 months ago

    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...

  • Office Administrator

    6 months ago

    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    6 months ago

    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Office Administrator

    6 months ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Manager

    2 months ago

    Vancouver, Canada Westside Chiropractic and Associates Full time

    Are you a compassionate individual with a passion for holistic health? Westside Chiropractic & Associates, a multidisciplinary clinic, is seeking a dedicated Office Assistant to join our team. Located in the heart of South Granville, we specialize in providing chiropractic care and registered massage therapy services, all while fostering a welcoming...

  • Office Manager

    2 months ago

    Vancouver, Canada AEON STONE AND TILE INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Office Manager and Medical Office Assistant

    6 months ago

    Vancouver, Canada Granville Pediatrics and Family Clinic Full time

    Responsibilities as an MOA: - Perform administrative tasks such as answering phone calls, scheduling appointments, and managing patient records - Greet patients and visitors, ensuring a positive and welcoming experience - Assist with billing claims processing - Coordinate referrals to specialists and other healthcare providers - Manage referrals we recieve...