Office Assistant

5 months ago


Ancaster, Canada Associated Combustion Inc. Full time

**General Description**

Responsible for providing front line customer service and handling inquiries from customers and vendors. Organize and perform a range of administrative duties that in accordance with company policies and procedures.

**Representative Duties & Responsibilities**
- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Format, word process, edit, and proofread a variety of documents and materials.
- Monitor and order office supplies.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Assemble copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail.
- Prepare outgoing mail, and courier shipments.
- Prepare and issue invoices and change orders to customers.

**Reporting**

A weekly report is to be generated and provided at our Weekly Production Meetings. The reports will be on the following:

- Office administration, or contract sourcing (i.e. cell phone contracts)
- Quote Registry - which quotes have you produced and what were the results
- Account Receivables - who have you contact and what have the responses been and subsequent follow ups
- Parts delivery/expediting

Pay: $18.65-$21.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Pay: $16.55-$21.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- On-site parking
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person


  • Office Assistant

    1 week ago


    Ancaster, Canada Mikes Towing Hamilton Full time

    This office assistant position supports our towing and impound services. It is a 3-month full time position with the potential to transition into long term. Duties consist of: Performing releases and cashier duties for impounded vehicles Assist customers/tow drivers outside in the tow compound Answering the phones occasionally Update dispatch website...


  • Ancaster, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Assistant to join our team at beBee Professionals in Ancaster, Canada. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key...


  • Ancaster, Canada Ancaster Central Children's clinic Full time

    Overview: **Responsibilities**: - Greet patients and visitors in a professional and courteous manner - Schedule patient appointments and manage the office calendar - Maintain patient records and ensure accuracy of information check height weight and vitals and add them to the EMR Thorough knowledge of the EMR system, we use Accuro/ QHR technologies. -...


  • Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Ancaster. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesManage office correspondence, including emails and phone calls, to maintain a...


  • Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Ancaster. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Executive Assistant

    1 month ago


    Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to provide high-level administrative support to our team at beBee Professionals in Ancaster. As an Executive Assistant, you will be responsible for managing complex administrative tasks, ensuring the smooth operation of our office.Key Responsibilities:Manage office correspondence, including emails and phone...

  • Operations Assistant

    2 months ago


    Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job Summary:We are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and...


  • Ancaster, Canada Golf Links Dental Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Coordinate the flow of information within the team - Direct and control daily operations - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Order office supplies and maintain inventory - Greet people and...


  • Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Ancaster is seeking an Office Operations Coordinator to support our office operations. As an Office Operations Coordinator, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule...


  • Ancaster, Canada VP Tool & Mold company Ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year - or equivalent experience **Work setting**: - Manufacture **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Establish and implement policies and procedures - Plan, develop and implement...


  • Ancaster, Canada Golf Links Dental Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Coordinate the flow of information within the team - Direct and control daily operations - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Order office supplies and maintain inventory - Greet people and...


  • Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Office Operations Coordinator to join our team at beBee Professionals in Ancaster. As an Office Operations Coordinator, you will be responsible for coordinating and managing our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Coordinate and manage our office operations, including scheduling...


  • Ancaster, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in Ancaster is seeking a skilled Office Administrator to manage daily office operations. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Responsibilities:Manage incoming calls, emails, and office correspondence.Schedule...


  • Ancaster, Canada VP Tool & Mold company Ltd. Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Work setting**: - Manufacture **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Establish and implement policies and procedures - Train, direct and motivate staff -...

  • Operations Assistant

    2 months ago


    Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Ancaster. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Executive Assistant

    1 month ago


    Ancaster, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Ancaster. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our office operations,...

  • Office Administrator

    6 months ago


    Ancaster, Canada Knight Archer Insurance Full time

    Brownstone Insurance Managers (BIM) is always looking for amazing people to join the team! Are you always looking for ways to implement innovative organizational tactics? Are you highly regarded for your friendly demeanor and high energy? Are you a recent graduate of an Office Administration program? If you are passionate about delivering an exceptional...

  • Assistant Buyer

    5 months ago


    Ancaster, Canada Sunrise Records Full time

    **Job description** **ROCKIN’ CANADA SINCE 1977** We are Canada’s record store. With stores from coast to coast, Sunrise Records offers the best in music, vinyl, movies, t-shirts, and toys! If you’re a passionate music lover, entertainment buff, or a pop culture aficionado, come rock your career with us! **WHY IT ROCKS TO WORK HERE** ♪ Good vibes...

  • Assistant Buyer

    6 months ago


    Ancaster, Canada Sunrise Records Full time

    **Job description** **ROCKIN’ CANADA SINCE 1977** We are Canada’s record store. With stores from coast to coast, Sunrise Records offers the best in music, vinyl, movies, t-shirts, and toys! If you’re a passionate music lover, entertainment buff, or a pop culture aficionado, come rock your career with us! **WHY IT ROCKS TO WORK HERE** ♪ Good vibes...

  • Dental Assistant

    6 months ago


    Ancaster, Canada Parkview Oral & Maxillofacial Surgery Full time

    Join the team at Parkview Oral & Maxillofacial Surgery! We are looking for a passionate, hard-working Certified Dental Assistant on a full-time basis to support the surgeons and increase the efficiency and quality of care that our patients receive. Parkview OMS is a full scope Oral and Maxillofacial surgery practice with expertise ranging from wisdom teeth...