Administrative Assistant

2 weeks ago


Medicine Hat, Canada P.H. McNally Associates Ltd. Full time

To provide clerical and administrative support to members of our engineering and technical team in a well-organized and timely manner. Basic understanding of the engineering and construction industry would be an asset. Acting as a point of contact between engineers, technical staff and clients. The office space is shared and there will be some overlap with duties.

**Responsibilities & Duties**:
Oversee all administrative activities in support of engineers & technical staff as they work on construction and other projects.
- handling incoming calls and other communications
- greeting clients and visitors as needed
- managing information flow to staff and clients
- sending/receiving electronic and paper information
- coordinating/maintaining project/client files, managing clients
- handling petty cash, collecting receivables
- organize and maintain office common areas
- planning and scheduling meetings, organize and update calendars
- preparing correspondence, reports, quotes, spreadsheets and other docs
- assist with quotations and bids for construction projects
- assist with other duties as required by management

**Qualifications**:

- proven experience in an administrative position (5 years min)
- proficient in Microsoft Office Suite with advanced computer literacy skills
- intermediate to advanced knowledge of PCs, tablets and smartphones
- strong customer service ethic, ability to multi-task
- strong clerical and organizational skills
- driver's license and ability to drive
- excellent oral and written communication skills
- criminal record check will be completed

**Salary**: From $20.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: In person

Application deadline: 2023-03-17



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