Executive Administrative Assistant Needed Immediately

2 weeks ago

Medicine Hat AB, Canada City of Medicine Ha Full time

Join Our Team as an Executive Assistant
Permanent, Full Time
We are excited to offer an opportunity for a seasoned Executive Assistant to join our Executive Services Team in a permanent role. As a key member of the team, you will play a pivotal part in supporting our corporation by ensuring the smooth and efficient execution of all business processes.
As the first point of contact, you will interact with a diverse range of stakeholders, including senior administration, elected officials, external agencies, internal staff, and the public. Excellent communication and interpersonal skills will be essential in fostering strong working relationships and facilitating seamless collaboration.
In this dynamic role, you will take on a variety of responsibilities that require adaptive knowledge and the practical application of City policies and procedures. You will handle complex scheduling, coordinate meetings and events, prepare reports, and assist with budget management. The ability to anticipate needs and proactively address issues will be crucial in maintaining an efficient and productive work environment.
Your contributions will be integral to the success and efficiency of the Executive Services team, as you support various projects and initiatives aimed at enhancing our community.
Your Key Responsibilities:
Oversees all aspects of the Managing Director's office, including internal and external communication, scheduling and ensuring the office runs efficiently in a fast-paced environment.
Manage, attend, and facilitate City Council Standing Committee meetings, as well as other key meetings, retreats, and off-site sessions. Prepare agendas, minutes, presentation materials, and handle meeting logistics and follow-up actions.
Compile, edit, and process detailed briefing materials, reports, letters, and other documentation for the Managing Director, elected officials, and other parties as needed.
Ensure timely follow-up on internal and external matters within the division, including responding to public inquiries.
Oversee and monitor the Managing Director's annual operating budget, providing insight on budget trends and ensuring alignment with financial goals.
Process and manage financial documents, transactions and addressing any discrepancies. This includes handling weekly attendance reports, monthly purchasing card reconciliations, monthly budget reconciliations, travel arrangements, and expense claims.
Acts as a trusted advisor on administrative policies and procedures within the City of Medicine Hat, developing division-specific guidelines, forms, reports, and training for divisional support staff to ensure compliance.
Actively participate in the Executive Services Team, sharing information and assisting with team coverage as needed.
Maintain an up-to-date electronic filing system for easy document retrieval, adhering to the City's Records Management Policy.
What You Bring:
Strong interpersonal skills for effective collaboration across various teams and departments.
Leadership qualities to mentor and guide administrative support staff within the division.
Exceptional written and verbal communication skills with meticulous attention to detail.
Proven organizational abilities with the capacity to handle multiple tasks within tight deadlines.
Confidence in making independent decisions and problem-solving with minimal supervision.
Proficiency in Microsoft Office Suite and other productivity software, as well as knowledge of ERP systems.
Commitment to health, safety, and environmental standards.
Understanding of municipal government and the City's organizational structure, goals, values, and policies is considered an asset.
Qualifications:
Completion of a two (2) year diploma in Business Administration or Administrative Office Management from a recognized post-secondary institution.
At least five (5) years of experience in a senior administrative role, demonstrating expertise in coordinating complex administrative processes, providing top-notch customer service, and utilizing standard office technology.
A minimum of two (2) years' experience supervising or leading other administrative support staff.
An equivalent combination of management approved training and education may be considered.
Why join us?
Make a difference: Contribute to the growth and development of our employees, fostering a culture of continuous learning and professional advancement.
Collaborative environment: Work alongside passionate professionals dedicated to achieving excellence and driving positive change within the organization.
Career growth opportunities: Access to ongoing training, development programs and advancement opportunities to support your professional growth and career aspirations.
Competitive benefits package: Enjoy a comprehensive benefits package including competitive base salary, health, dental, retirement plans and more.
Relocation available for those looking to relocate to Medicine Hat.
We thank all applicants; however only those selected for an interview will be contacted.
#LI-JR1#bright ideas
#J-18808-Ljbffr

  • Executive Administrative Assistant Needed Immediately

    6 days ago

    Medicine Hat, AB, Canada Camacam Full time

    The City of Medicine Hat Executive Assistant Permanent, Full time Location: Medicine Hat, AB (on-site) We are excited to offer an opportunity for a seasoned Executive Assistant to join our Executive Services Team in a permanent role. As a key member of the team, you will play a pivotal part in supporting our corporation by ensuring the smooth...

  • Executive Assistant

    2 weeks ago

    Medicine Hat, AB, Canada City of Medicine Ha Full time

    Join Our Team as an Executive Assistant Permanent, Full Time We are excited to offer an opportunity for a seasoned Executive Assistant to join our Executive Services Team in a permanent role. As a key member of the team, you will play a pivotal part in supporting our corporation by ensuring the smooth and efficient execution of all business processes. ...

  • Executive Assistant

    1 week ago

    Medicine Hat, AB, Canada City of Medicine Hat Full time

    The City of Medicine Hat Executive Assistant Permanent, Full time Location: Medicine Hat, AB (on-site) We are excited to offer an opportunity for a seasoned Executive Assistant to join our Executive Services Team in a permanent role. As a key member of the team, you will play a pivotal part in supporting our corporation by ensuring the smooth and...

  • Executive Assistant

    2 weeks ago

    Medicine Hat, Canada City of Medicine Hat Full time

    Join Our Team as an Executive AssistantPermanent, Full TimeWe are excited to offer an opportunity for a seasoned Executive Assistant to join our Executive Services Team in a permanent role. As a key member of the team, you will play a pivotal part in supporting our corporation by ensuring the smooth and efficient execution of all business processes.As the...

  • Executive Administrative Assistant

    4 weeks ago

    Medicine Hat, Canada Medicine Hat YMCA Full time

    **Salary**: $43,680.00 per year **Benefits**: - Dental care - Employee assistance program - Extended health care - On-site gym - Paid time off Schedule: - Monday to Friday Work Location: One location

  • Executive Assistant

    1 week ago

    Calgary, AB, Canada ROSC Solutions Group Full time

    Executive Assistant Bowline Health We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices. We are seeking a dynamic and proactive Executive Assistant...

  • Executive Assistant

    1 day ago

    Edmonton, AB, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do!INNOVATIVE. Think ahead to stay ahead.DRIVER. Stay hungry and act with urgency.OWNERSHIP. No excuses. 100% accountability.CARING. For employees, partners and community.INDIVIDUAL. We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Community Impact Centre Assistant

    4 days ago

    Medicine Hat, Canada The Mustard Seed Society Full time

    Do you have strong administrative skills and a heart for those experiencing homelessness_? _Join our Community Impact Centre Team in Medicine Hat!_ The Community Impact Centre Assistant is often the first point of contact for clients and visitors to The Mustard Seed Community Impact Centre. The Community Impact Centre Assistant by provides a high level of...

  • Administrative Assistant

    1 day ago

    Lloydminster, AB, Canada Express Employment Red Deer Full time

    We have an immediate need for an Administrative Assistant in Lloydminster for a 2 month term (With possibility of extension) This position is the first point of contact for public and clients. This requires a positive, cheerful and enthusiastic individual. This role requires the successful candidate to provide effective support to the team and other clerical...

  • Executive Assistant

    3 weeks ago

    Edmonton, AB, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    1 week ago

    Calgary, AB, Canada 10 Percent Recruiting Ltd Full time

    Position Title: Executive Assistant Location: On-Site - Calgary Type: Permanent All applicants must be legally entitled to work in Canada. Our client is seeking a strategic and forward thinking Executive Assistant to support the CEO of a publicly traded company. If you are can predict executive needs, have strong organizational skills, and are...

  • Landscaping and Maintenance Assistant

    3 weeks ago

    Medicine Hat, Canada Medicine Hat College Full time

    Description J&J is a locally owned and managed small business here in Medicine Hat. We specialize in summer yard maintenance, special landscaping and construction projects, and winter snow removal. Qualifications - Able to lift 50 pounds - Able to work in hot conditions - Punctuality - Strong attention to detail - Bring a positive, uplifting...

  • Executive Assistant to COO

    4 weeks ago

    Edmonton, AB, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! Innovative. Think ahead to stay ahead. Driver. Stay hungry and act with urgency. Ownership. No excuses. 100% accountability. Caring. F or employees, partners and community. Individual. We work with great people and expect a lot from them. We are one of Western Canada’s largest window and...

  • Assistant du CEO

    6 days ago

    Calgary, AB, Canada United Way of Calgary and Area Full time

    18 months, Fixed-term Contract We’re strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forward. We’re currently looking for an Executive Assistant to the President and CEO to join our dynamic team. Reporting to the President and CEO, the Executive...

  • Administrative Assistants-Temp-Legal

    6 days ago

    Lloydminster, AB, Canada Express Employment Red Deer Full time

    We have an immediate need for an Administrative Assistant in Lloydminster for a 2 month term (With possibility of extension) This position is the first point of contact for public and clients. This role requires the successful candidate to provide effective support to the team and other clerical staff. Developed ability and skill in utilizing common...

  • Administrative Assistants-Temp-Legal

    1 day ago

    Lloydminster, AB, Canada Express Employment Red Deer Full time

    We have an immediate need for an Administrative Assistant in Lloydminster for a 2 month term (With possibility of extension) This position is the first point of contact for public and clients. This role requires the successful candidate to provide effective support to the team and other clerical staff.Developed ability and skill in utilizing common business...

  • Administrative Assistant

    6 days ago

    Lloydminster, AB, Canada Express Employment Red Deer Full time

    We have an immediate need for an Administrative Assistant in Lloydminster for a 2 month term (With possibility of extension) This position is the first point of contact for public and clients. This requires a positive, cheerful and enthusiastic individual. This role requires the successful candidate to provide effective support to the team and other...

  • Executive Assistant

    3 weeks ago

    Edmonton, AB, T5H 1N6, Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do!INNOVATIVE. Think ahead to stay ahead.DRIVER. Stay hungry and act with urgency.OWNERSHIP. No excuses. 100% accountability.CARING. For employees, partners and community.INDIVIDUAL. We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Executive Chef-Immediate Hire

    2 weeks ago

    Edmonton, AB, Canada Thrivity HR Consulting & Coaching Inc. Full time

    Our client, a top-notch employer at a luxury resort located in Edmonton, Alberta is seeking an experienced and multi-faceted Resort Executive Chef to oversee the culinary and kitchen operations for banquets, restaurants and their small outlets. Our client is adding on additional guest rooms, expanded convention space and an additional restaurant. is NOT a...

  • OMNI Assistant Manager

    7 days ago

    Medicine Hat, AB, Canada Walmart Canada Corp Full time

    Position Summary... To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales. What you'll do... 1.As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and...