Administrative Assistant
2 months ago
The Administrative Assistant will work with the Sales Support Co-Ordinator to ensure accurate records are maintained to support financial reporting.
**Essential Duties**
- Perform primary reception duties but shared with the Sales Administrator
- Ensure that all project files, inventory and stocked assembly records are stored and retained as directed by the Office Manager
**Inventory and Cost of Goods Tracking**
- Ensuring that a project’s time and materials information is being accurately entered into our electronic systems.
- Collect WOs from production and installation on a daily basis, confirming/entering all applicable data
- Maintaining organized filing system for all project files
- Provide support for COG reviews
- Provide administrative support for scheduled inventory counts
- Provide administrative support for stocked assembly program
- Provide administrative support for shipping and receiving
**Sales Support**
- Collecting sub-contracted trades’ WSIB, COI and related regulatory documents
- Providing customer service to past, present and prospective clients
- Receive completed project files from the sales team; perform the file audit and follow up with project manager to ensure gaps are filled
- Assisting multiple sales and project managers with the preparation of warranty claims, invoice prep
- Capturing and entering new customer / new order information and creating a hard copy folder for the account manager.
**Non-Essential Duties**
- Perform other duties and special projects as approved by the Office Manager or President
- Provide support to the Office Manager for month end and year end reporting
- Perform off-site errands such as purchasing supplies
- Accept cross training for vacation and other time off relief within the Administration Team including Accounts Payable, CASper training and resource, sales support
Pay: $18.00-$23.00 per hour
**Benefits**:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Brantford, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Bookkeeping: 3 years (preferred)
- Administrative experience: 3 years (preferred)
Work Location: In person
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