Campus Administrator

2 weeks ago

Scarborough, Canada CIMT College Scarborough Campus Full time

**About usAbout CIMT College**

CIMT College is registered as a Private Career College under the Private Career Colleges Act, 2005 and is a member of Career Colleges Ontario and National Association of Career Colleges. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an opportunity for professional growth and development across the areas of technology, healthcare, business and management.

CIMT College -Scarborough Campus is currently seeking for a Campus Administrator/Career Services Coordinator who will be the first point of contact for the campus and will provide administrative support across the College. You will handle the flow of visitors/staff through the campus and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Responsibilties
- The role includes working as a Receptionists, to greet people coming into Campus and other establishments, direct them to the appropriate contacts or services, providing general information in person and by phone,
- Maintain front desk security and security access lists.
- Answer telephone and electronic inquiries and relay telephone calls and messages
- Open and close the Campus as required
- Ensure all course material is ready when a new class is starting
- Give books, course material, and stationery on the first day of a new class
- Collect the tuition fee from students, issue the receipt and give to the Director/Manager
- Ensure the feedback form is filled on the last class
- Ensure instructors' hours,mark-sheet, and student attendance is collected on the last class
- Assist in smooth functioning of the Campus in the evenings and over weekends
- Any additional task assigned by Manager and/or the Director
- Input data into computerized databases, spreadsheets or other templates
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments for meeting with leads, on behalf of Admission Advisors
- Order office supplies and maintain inventory
- Determine and establish office procedures
- Record and prepare minutes of meetings
- May compile data, statistics, and other information to support Campus Administrator
- Perform the administrative tasks related to job search for students as assigned by the Career Services Manager at CIMT College. Reaching out to former placement and employer contacts, as well as seeking out new placement and employer partners, and actively researching potential job opportunities for CIMT College students.

**Experience /Skills**
- Keyboarding skills 40wpm with attention to accuracy
- Have a proven track record in administration, multitasking and organization, and relationship building
- Excellent written and oral communication skills with attention to detail
- Excellent English skills both verbal and in writing
- Involvement working independently and in an administrative team
- Flexible - ability to adapt to changes
- Prospecting and closing skills
- Must be self-motivated and able to meet a predetermined quota of students being placed and/or hired

**Computer Skills**
- Microsoft Word, Outlook, and Excel and/or Google Sheets, Google Docs, and Gmail
- Experience with Microsoft Access or other CRM database knowledge

**Relationships**
- Works with: Campus Staff, third-party agents, funders, local businesses, and students
- Reports to Career Services Manager
- Supervises: None
- Outside Contacts: Hosts, employers, education funders, and employment services business

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Commission pay
- Signing bonus
- Tips

Ability to commute/relocate:

- Scarborough, ON M1S 3L1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Application deadline: 2023-06-23
Expected start date: 2023-06-28

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