Office Administrator

5 days ago


Georgetown, Canada Alana + Kelly Design Co. Full time

**Job Title**: Office Administrator

**Company**: Alana + Kelly Design Co. Ltd.

**Location**: Georgetown, ON

**Job Type**: Monday
- Thursday 9-3pm (24 hours per week)

**About Us**: Alana + Kelly Design Co. is an innovative firm specializing in architectural and interior design combined. Committed to excellence, creativity, and client satisfaction, we take pride in shaping spaces that inspire. As we continue to expand, we are seeking a proactive and detail-oriented Office Administrator to join our team and contribute to the smooth functioning of our operations.

**Responsibilities**:
1. **Financial Management**:

- Payroll processing and ensure timely and accurate payments.
- Perform bookkeeping and account reconciliation tasks using Design Docs
- Manage client invoicing and follow up on outstanding payments.
- Coordinate with the accountant monthly for financial reviews.
- HST Calculations
- Mileage & project time tracking

2. **Client Relations and Office Coordination**:

- Manage client inquiries, onboarding, and address office-related client needs.
- Manage incoming phone calls
- Coordinate client invoicing and maintain positive client relationships.
- Act as a point of contact for unit rental, service providers, and trade relations.
- Oversee general office maintenance and ensure overall cleanliness.
- Collaborate with HR consultants on general HR tasks.
- Manage/monitor employee contracts, sick days, vacation days.

3. **Workflow and Documentation**:

- Utilize Asana for office workflow management and ensure tasks are tracked and completed.
- Develop and maintain checklists for various office processes.
- Assist in creating contracts, including hourly work contracts and Design/Build contracts.

4. **Project Management Assistance**:

- Utilize and update Asana for project updates
- Ordering, documenting and tracking of client products such as fabrics, furniture, accessories etc
- Assist in installation day coordination

**Qualifications**:

- 3-5 years experience in office management or a similar role.
- Strong financial acumen with experience in payroll, bookkeeping, and invoicing.
- Familiarity with project and client management software (e.g., Asana).
- Excellent organizational and communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Knowledge of contracts and legal documentation.
- Knowledge of Design Docs would be a bonus.

**Note**:

- This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization

**Job Type**: Part-time

**Salary**: $20.00-$25.00 per hour

Expected hours: 24 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Georgetown, ON L7G 4K1 (required)

Ability to Relocate:

- Georgetown, ON L7G 4K1: Relocate before starting work (required)

Work Location: In person



  • Georgetown, Canada PRASO Consulting Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Georgetown, Canada Gino's Pizza Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...


  • Georgetown, Canada ENTACT SOLUTIONS INC. Full time

    **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of operating budget and maintain inventory and budgetary controls - Assemble data and prepare periodic and special...


  • Georgetown, Canada ENTACT SOLUTIONS INC. Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of operating budget and maintain inventory and...

  • Office Administrator

    2 weeks ago


    Georgetown, Canada UNITED LUMBER & BLDG Full time

    **Job Requirements** - University or College degree in Business Administration, or an acceptable combination of education and progressively responsible experience. - 2 years of direct work experience in an Administrative Assistant capacity. - Strong knowledge of general office procedures involving procurement, budget management, reports, etc. - Superior...

  • Operational Officer

    1 week ago


    Georgetown, Canada Mary Brown's Chicken & Taters- Georgetown, ON Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...


  • Georgetown, Canada Silvercreek Commercial Builders Inc. Full time

    We are currently seeking a detail-oriented **Office Administrator / Accounting Assistant**to support our accounting and administrative functions. This role is ideal for someone who thrives in an organized, fast-paced environment and enjoys a variety of responsibilities. **Key Responsibilities**: **Accounting & Payroll Support**: - Accounts payable &...


  • Georgetown, Canada Bergsma's Cleaning Service Full time

    Join our team as an Office Administrator/ HR Coordinator and become an integral player in supporting our operations with a variety of administrative functions. We are looking for a dependable, highly organized individual capable of managing multiple priorities and who can introduce new perspectives. This position is a work from home with in person meetings...


  • Georgetown, Canada Oxytech Industries Full time

    **Job description** **Oxytech Industries**, a well-establish and long-standing steel service provider of high-definition plasma and laser cutting, forming and machining is currently hiring for an experienced **Accounting & Office Administrator, to provide maternity coverage (the range of coverage would be a minimum of 6 months, to a maximum of 12 months)**....


  • Georgetown, Canada Rely Solution Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and organize daily operations - Determine and establish office procedures and routines - Order office supplies and maintain inventory - Set up and maintain manual and computerized...


  • Georgetown, Canada North Shore Logistics Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office...


  • Georgetown, Canada V. Food Group Inc. Full time

    **Specific Skills**: - Type and proofread correspondence, forms and other documents - Schedule and confirm appointments - Determine and establish office procedures and routines - Arrange and co-ordinate seminars, conferences, etc. - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other...

  • Office Manager

    2 weeks ago


    Georgetown, Canada ORGANIC NAIL LOUNGE & SPA LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Work setting**: - Urban area - Relocation costs covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines...

  • Office Assistant

    2 weeks ago


    Georgetown, Canada Aerodrome International Maintenance Inc. Full time

    **JOB OPPORTUNITY**: Office Assistant **COMPANY**:Aerodrome International Maintenance Inc. (AIM) **LOCATION**:Georgetown, Ontario **JOB TYPE**: Part-Time (Flexible Hours) with the potential to transition into Full-Time **PAY**: $20.00/hour **ABOUT US** Aerodrome International Maintenance Inc. (AIM) is a leading provider of aviation snow removal and...


  • Georgetown, Canada Flightex transport Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Train other workers - Determine and establish office procedures and routines - Oversee the classification and rating of occupations - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic...


  • Georgetown, Canada JJ TRONIX INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Relocation costs not covered by employer - Willing to relocate **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and...


  • Georgetown, Canada GBA LLP Full time

    GBA LLP is looking for a positive, detail-oriented Document Administrator to become a part of our tight-knit team! This position provides key support by collating documents and binders, managing and archiving documents and client files, and providing backup to the administrative team as needed. When you join GBA LLP, you will be joining an award-winning...

  • office manager

    4 weeks ago


    Georgetown, Canada Extendicare Canada Inc. Full time

    Job Description RESPONSIBILITIESLead administrative team to deliver seamless and quality services for residents, families, and employees.Process and verify invoices, payments and remittances related to 3rd party providers, including agency staffing and independent contractors. Maintain external vendor relationships.Handle payments from families and all...


  • Georgetown, Canada ORGANIC NAIL LOUNGE & SPA LTD. Full time

    Education: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Work setting**: - Urban area **Tasks**: - Prepare and submit reports - Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality - Delegate work to office support staff - Carry out administrative activities of...

  • Office Manager

    3 weeks ago


    Georgetown, Canada Extendicare Full time

    **Job Description**: RESPONSIBILITIES - Lead administrative team to deliver seamless and quality services for residents, families, and employees. - Process and verify invoices, payments and remittances related to 3rd party providers, including agency staffing and independent contractors. Maintain external vendor relationships. - Handle payments from families...