Administrative Assistant

3 weeks ago

Vaughan, Canada Reena Full time

**DESCRIPTION**

**Job Summary**:
The **Administrative Assistant & Receptionist **is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing them appropriately, notifying staff/residents of visitor arrival, maintaining telecommunications systems, responding to both internal and external inquires, mail and parcel delivery tracking and management, scheduling meetings and appointments and working collaboratively with staff and external visitors while operating in a professional and respectful manner that promotes the mission, mandate and values of Reena.

**JOB RESPONSIBILITIES**:

- Provides reception and greeting for incoming visitors and staff both in person and in electronic forums
- Provides administrative support, including general filing, inputting electronic data/information, preparing and distributing computer documents (public service announcements, memos), letters and other documents as required
- Updates all related forms and data/information
- Develops and monitors clerical related system to increase efficiency of department
- Creates reports as required
- Assists in preparation for compliance audits
- Procures supplies for department as needed
- Coordinates meetings for team
- Records and prepares meeting minutes
- Provides training and mentorship to potential trainees for the role
- Other administrative duties as assigned in relation to departmental needs

**FORMAL EDUCATION AND EXPERIENCE**:

- Minimum of 2-3 years of administrative experience
- Diploma in a related field
- General knowledge of non-profit environments preferred
- Experience with the developmental sector preferred
- Basic knowledge of Judaic customs (an asset)
- Proficient in technological uses, including but not limited to the use of Microsoft Office Suite, spreadsheets, internet research and social media

Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (?AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources.

**ABOUT REENA**

Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.

Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including: residential support, respite programs, counselling, therapy and advocacy.

  • Administrative Assistant

    6 days ago

    Vaughan, Ontario, Canada Adecco Canada Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    4 days ago

    vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    3 days ago

    Vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    3 days ago

    vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ON We are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    3 days ago

    vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    3 days ago

    vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Donya Dental Supply Incorporated Full time

    **Company description** Donya Dental Supply Incorporated operates in the administrative management and general management consulting services industry, the Company operates in the niche market as a provider of business management consultancy specializing in marketing advise and business strategy consulting services, market research, and data analysis to...

  • Administrative Assistant

    6 days ago

    Vaughan, Canada Adecco Canada Full time

    Administrative Assistant job opening in Vaughan, ONWe are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative support functions to a Manager and team. As an Administrative...

  • Administrative Assistant

    2 months ago

    Vaughan, Canada Husky Heating & AC Full time

    Husky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Ware Malcomb Full time

    Ware Malcomb is hiring an Administrative Assistant for our Vaughan office! The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events,...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada York Major Holdings Inc. Full time

    **REPORTS TO**: **Executive Assistant, providing administrative, clerical and office management support for York Major Holdings Inc. and Eagles Nest Golf Club.** **DESCRIPTION**: - Answer and direct all incoming calls distributing to the various departments of the golf club and taking messages when Concierge is unavailable - Ensure tidiness and stocking of...

  • Administrative Assistant

    2 days ago

    vaughan, Canada Adecco Full time

    Administrative Assistant job opening in Vaughan, ON We are currently seeking top talent for a fantastic Administrative Assistant job opening in Vaughan, Ontario (north Vaughan). In this full-time, temp-to-potential permanent role, you will be responsible for providing a variety of administrative su

  • Administrative Assistant

    3 weeks ago

    Vaughan, Canada Husky Heating & AC Full time

    Husky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...

  • Administrative Assistant

    2 months ago

    Vaughan, Canada Husky Heating & AC Full time

    Husky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Robert Half Full time

    You'll love this Administrative Assistant job if you love mail merging, pivot tables, and presentation design! Robert Half is seeking Administrative Assistant candidates who are results-oriented, to perform various administrative and office support duties. This Administrative Assistant job could be just what you're looking for, if you're passionate about...

  • Administrative Assistant

    5 days ago

    Vaughan, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Administrative AssistantCompensation: DOEAre you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have the Administrative Assistant position for you. Located in the Concord area, Robert Half is seeking the assistance of a highly-skilled and motivated Administrative Assistant for a hands on...

  • Administrative Assistant

    4 weeks ago

    Vaughan, Canada SmartCentres REIT Full time

    Job Title: Administrative Assistant, Central Reports To: EVP, Portfolio Leader Department: Central Position Summary Provide administrative support with a high level of accuracy to the Business Units, including the coordination of the department’s administration activities. Responsibilities: Support the EVP of Development, including but not...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada SmartCentres Full time

    **Job Title**: Administrative Assistant, Central **Reports To**: EVP, Portfolio Leader **Department**: Central Position Summary Provide administrative support with a high level of accuracy to the Business Units, including the coordination of the department’s administration activities. **Responsibilities**: - Support the EVP of Development, including...

  • Administrative Assistant

    4 weeks ago

    Vaughan, Canada SmartCentres REIT Full time

    Job Title: Administrative Assistant, CentralReports To:EVP, Portfolio Leader Department:CentralPosition SummaryProvide administrative support with a high level of accuracy to the Business Units, including the coordination of the department’s administration activities.Responsibilities: Support the EVP of Development, including but not limited to calendar...

  • Administrative Assistant

    4 weeks ago

    Vaughan, Canada Vestacon Limited Full time

    **Responsibilities**: - Providing administrative support to the Toronto Office - Procurement of supplies (office & kitchen) as well as organizing catering/lunch for all staff - Managing the day-to-day administration and records management - Organizing and filing department files - Assisting with various vendor accounts (re: phone, internet etc.) -...