Administrative Assistant

3 days ago

Vaughan, Canada Longo's Full time

Longo’s is committed to fostering a diverse and inclusive environment where team members have a place to grow and pursue excellence, have the latitude to take ownership of their careers and the support and encouragement necessary to be the best they can throughout their career. We are a Canadian, family operated food retailer which has grown and prospered since 1956. Our team members are dedicated to exceeding customer expectations by offering the best food experience to every customer, every time. It is through such commitment that Longo’s now operates over 36 stores within the GTA along with Grocery Gateway; our online grocery delivery service, is celebrating 65 years of business and is continuing to grow

Do you want to join a highly collaborative team?

Would you like to continue growing as Senior Management Administrator?

Why not join us?

**Position**:
**Administrative Assistant**

**Job Overview**:
This role includes support for the executive office; screening requests, setting priorities and assuring that needed materials are prepared and available to the Senior Management Team to meet responsibilities. Support may include time/calendar coordination support, travel, administering departmental projects, event coordination and preparing reports, presentations and other documents. The Administrative Assistant manages a variety of special projects and acts as back up to both the Executive Administrative Supervisor and Receptionist.

**Accountabilities***:
**Executive Administrative Support**:

- Compiling, preparing, and distributing reports
- Preparing and updating tables, charts and presentations
- Prepares and distributes communication memo’s utilizing appropriate communication vehicles for correspondence

**Executive Office Management**:
Manage the Senior Management Team’s offices with the following on an as needed basis:

- Records retention (soft copy, hard copy records, publications, books, research materials etc).
- Co-ordinates internal and external meetings, conference calls, video conferences by sending out meeting requests, confirming location, A/V equipment and food and preparing/copying handout materials
- Provide calendar coordination support

**Operations Support**:

- Prepare Sales and Labour reports for Directors and ESC
- Prepare agendas for regional meetings and Store Manager conference calls
- Administrative duties for Director & Senior Directors of Operations including preparing presentations, booking travel & appointments etc.)

**Travel/Conference Coordination**:

- Coordinate and book travel arrangements and industry related conferences for the Senior Leadership Team (e.g. Trade Shows, Share Groups etc.)

**Special Projects**:

- Coordinate and manage special projects assigned by the ESC, SLT on an as needed basis

**Back Up Executive Administrative & Reception Support**:

- Provides back up support in the absence of the Executive Administrative Assistant Supervisor
- Cover Reception during absences, vacation coverage etc. as required

**Knowledge, Skills & Competencies**:

- 5-7 years of increasingly responsible administrative experience required; or equivalent combination of education and experience.
- Post secondary education
- Strong knowledge of office management principles and procedures
- Excellent computer software and database system skills including Word, Power Point, Excel, Visio and is able to retrieve information from the Internet.

**Working Conditions**:

- Work is performed in a standard office environment with participation in meetings
- Ability to manage multiple projects and changing priorities with regular deadlines

Longo’s is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Note: A qualified job applicant with a disability is one who possesses the required skills, education, experience and training and who can, with reasonable accommodation, perform the essential functions of the position applied for.

If you require accommodation, please contact the Human Resources Coordinator at:

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