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Medical Office Administrator
4 months ago
Advanced Laser Skin Clinic uses the world’s top laser technology for acne scars treatments, anti-aging, laser tattoo removal, laser fat reduction, laser scar removal, laser hair removal and more. We provide the best and latest med-spa services such as Botox and Fillers with quality and advice.
Our business is growing and moving fast so our team is looking for a **Medical Office Administrator** for **Advanced Laser Skin Clinic** who can work for us on a **full-time **basis.
**Responsibilities include but are not limited to**:
- Checking in patients (reception/registration) and checking out clients (scheduling follow ups and next treatment appointments)
- Adhere to Advanced Laser Skin Clinic’s Administrative Policy Manual
- Management of all patient appointments appropriately and Technician’s and Nurse’s schedules as per Insight software system
- Completing all daily tasks such as
- Ensuring client consent forms are completed and signed
- Turning on lasers prior to each treatment accordingly
- Monitoring skincare product inventory
- Assist in housekeeping duties; cleaning all treatment rooms and facilities as needed
- Liaising with Medical Laser Technicians and Nurses for appropriate patient documentation
- Handling incoming and outgoing mail, faxes and shipments (site specific)
- Process patients accounts receivable and payable (credit card, debit, cheque & cash payments) when required
- Ordering office and medical supplies, when required
- Complete third-party forms & letters when required
- Coverage for other administrators as required
- Coordinating the flow of patients in the treatment rooms to ensure efficient use of the facility and the Technician’s and Nurse’s schedule
- Ensuring proper documentation (i.e., patient information and forms are accurate in client’s chart) and when necessary, liaising with Medical Laser Technician and/or Nurse for appropriate patient documentation
- Collecting and reviewing client medical history and information
- Preparing treatment rooms with necessary medical supplies
- Downloading client pictures via Insight software and in iCloud
- Perform any tasks and duties as assigned from time to time by management in a timely and accurate manner.
**Requirements preferred, but not limited to**:
- 3-5 years of Medical Office Experience and/or Medical Office Assistant Diploma
- Previous experience as a Medical Assistant (MA) is considered an asset
- Proficient knowledge of Insight software system is considered an asset
- Sound knowledge of medical terminology
- Good interpersonal and customer service skills with the goal of helping patients access services to improve their health
- Ability to multi task and prioritize in a fast-paced environment
- Superior time management skills
- Excellent attention to detail is required
- Good communication skills (both verbal and written)
- Good computer skills (MS Word, Excel, Outlook, etc.)
Pay: $18.00-$23.00 per hour
Expected hours: 40 per week
**Benefits**:
- Company events
- On-site parking
- Paid time off
- Store discount
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Bonus pay
- Overtime pay
Ability to commute/relocate:
- Barrie, ON L4N 9B3: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
**Experience**:
- Office Administration: 3 years (required)
Work Location: In person
Application deadline: 2024-06-08
Expected start date: 2024-06-11
