Executive Office Administrator
1 month ago
Overview
**Responsibilities**:
- Provide administrative support to executives, including managing calendars and scheduling appointments.
- Handle incoming calls with professionalism and maintain excellent phone etiquette.
- Organize and maintain files, both physical and digital, ensuring easy access to important documents.
- Prepare and process sales related documents using ConnectWise
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Coordinate travel arrangements and itineraries for executives as needed.
- Serve as a point of contact for internal and external stakeholders, delivering outstanding customer service.
- Support office operations by ordering supplies and maintaining inventory levels.
- Collaborate with team members to improve office processes and enhance overall efficiency.
**Requirements**:
- Proven experience in an administrative or clerical role, preferably in an executive support capacity.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent customer service skills with a focus on building positive relationships.
- Familiarity with ConnectWise for document is preferred.
- Basic knowledge of QuickBooks or similar accounting software is a plus.
- Strong attention to detail and ability to maintain confidentiality.
- Effective communication skills, both written and verbal.
- Ability to work independently as well as part of a team in a fast-paced environment.
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