Executive Office Coordinator
2 days ago
We are seeking an exceptional Executive Office Coordinator to join our team at Shein Canada. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office.
About the RoleThis is a permanent position working 40 hours per week. You will have the opportunity to work in a fast-paced environment with tight deadlines, requiring strong organizational and time management skills.
Key Responsibilities- Compile data to prepare documents and reports for senior management.
- Establish and co-ordinate administrative policies and procedures to ensure efficiency and productivity.
- Supervise staff members and provide guidance on administrative tasks.
- Analyze incoming and outgoing memoranda, submissions, and reports to identify areas for improvement.
- Prepare and co-ordinate the production and submission of summary briefs and reports to stakeholders.
- Plan, organize, direct, control, and evaluate daily operations to achieve business objectives.
- Manage events, meetings, and conferences to facilitate communication and collaboration among team members.
- Administer policies and procedures related to record management, ensuring compliance with government regulations.
- Review and evaluate new administrative procedures to identify best practices and opportunities for improvement.
- Establish work priorities and ensure procedures are followed, deadlines are met, and quality standards are maintained.
- Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
To be successful in this role, you must possess:
- Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Bachelor's degree in Business Administration or related field.
- 2 years of experience in an administrative role, preferably in a fast-paced environment.
We offer a comprehensive benefits package, including:
- Dental plan.
- Disability benefits.
- Health care plan.
- Vision care benefits.
The estimated salary range for this position is $65,000 - $80,000 per year, based on industry standards and market conditions.
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