Office Administrator
7 months ago
**The Organization**
At The Foray Group, we strive to seek out investments that Enrich Lives and deliver social benefits. The Foray Group works to Enrich Lives through investments with our customers and that create long-term sustainable Impact, and through investment relationships that add value for each and every stakeholder. Our goal is to ensure our investments create Trusted Partnerships that deliver long-term benefits to the communities and individuals Impacted by each one of our enterprises. The Foray Group currently operates businesses, and holds investments, in the childcare and education, food, construction and real estate sectors in Canada and Africa.
**The Role**
As the Office Administrator, you will be the first impression of The Foray Group. The Office Administrator is an integral part of the office administration and a key support to the CEO and Executive Assistant, and must be an ambassador of our brand and organizational culture - this person must radiate friendliness, positivity, and the heart & warmth that our organization thrives on. This position will function as a liaison between the company and external contacts as well as all six of its internal divisions, which will require strong communication skills. The position includes a wide variety of responsibilities and is inclusive of both confidential administrative and secretarial duties.
**Success**
**Schedule**
Full-time Permanent, Monday through Friday, core hours of 8:30am - 5:00pm with some flexibility required.
**Qualifications and Experience**
- Secondary School Diploma or Equivalent
- 2 years’ experience in an office administrative role
- Post-secondary Diploma or Degree in a business related field is considered an asset
- Must have a valid driver's license and a vehicle
**Knowledge, Skills and Abilities**
- Excellent written and verbal communication
- Organized, detail-oriented, conscientious, and ability to work independently
- Effective time management, punctual and reliable
- Results-driven orientation, highly motivated with a high level of energy/high sense of urgency
- Ability to work effectively in a fast-paced working environment
- Outgoing and positive personality
- Friendly, with the ability to work in a professional manner and in a professional environment
- Advanced level skills in Microsoft Word, Excel, Powerpoint and Outlook
- Receptive to learning other software programs such as Metronome, Beautiful, Adobe, Canva
- Demonstrates initiative, effective judgment and decision-making skills
**Competencies**
- **Change Management**:manages change with self and the team, supporting activities that position the business for future success
- **Customer Focus**:proactively cultivates relationships to develop and enhance value-added business activities
- **Decision Making**:employs an appropriate mix of analysis, wisdom and experience to make good decisions
- **Effective Communication**:ability to communicate in a clear and compelling manner with individuals and groups
- **Results Focus**:aligns organizational resources and accountabilities to accomplish ambitious goals
- **Growth and Learning Focus**:promotes and demonstrates the value of life-long learning
- **Priority/Goal Setting**:spends their time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial aside, creates focus
- **Process Management**:is adept at determining the processes necessary to get things done; knows to organize people and activities; knows how to separate and combine tasks into efficient work flow
- **Digital Literacy**:ability to discover, evaluate, and use information and technology effectively through various apps and digital tools
**Duties and Responsibilities**
Administration
- Provide general administrative and clerical support to the CEO and Executive Assistant as needed
- Review office related invoices and reconcile to ensure accuracy
- Complete Visa Reconciliation for the CEO, and review Visa Reconciliations from Business Heads for accuracy and submission to the CEO
- Complete Expense Report for the CEO, and reconcile Expense Reports from Business Heads for submission to the CEO
- Manage bi-annual Iron Mountain storage needs, including record keeping
- Assist with Corporate Calendar management
- Document and Cloud File management
- Answering telephone calls, and directing calls to appropriate parties
- Direct external correspondence and inquiries to the appropriate staff
- A Culture Champion who will support, assist, and participate in culture initiatives
- Running office errands as needed
Office Responsibilities
- Greet guests entering and visiting the organization and ensure they are signed in/out
- Maintain a clean and organized office environment to ensure a professional appearance
- Manage internal meeting room bookings
- Programming and disabling of building entry devices
- Receive/sort/date/distribute incoming mail, faxes and deliveries
- Prepare outgoing mail
- Prepare outg
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