Office Administrator
2 weeks ago
**The Organization**
At The Foray Group, we strive to seek out investments that Enrich Lives and deliver social benefits. The Foray Group works to Enrich Lives through investments with our customers and that create long-term sustainable Impact, and through investment relationships that add value for each and every stakeholder. Our goal is to ensure our investments create Trusted Partnerships that deliver long-term benefits to the communities and individuals Impacted by each one of our enterprises. The Foray Group currently operates businesses, and holds investments, in the childcare and education, food, construction and real estate sectors in Canada and Africa.
**The Role**
As the Office Administrator, you will be the first impression of The Foray Group. The Office Administrator is an integral part of the office administration and a key support to the CEO and Executive Assistant, and must be an ambassador of our brand and organizational culture - this person must radiate friendliness, positivity, and the heart & warmth that our organization thrives on. This position will function as a liaison between the company and external contacts as well as all six of its internal divisions, which will require strong communication skills. The position includes a wide variety of responsibilities and is inclusive of both confidential administrative and secretarial duties.
**Success**
**Schedule**
Full-time Permanent, Monday through Friday, core hours of 8:30am - 5:00pm with some flexibility required.
**Qualifications and Experience**
- Secondary School Diploma or Equivalent
- 2 years’ experience in an office administrative role
- Post-secondary Diploma or Degree in a business related field is considered an asset
- Must have a valid driver's license and a vehicle
**Knowledge, Skills and Abilities**
- Excellent written and verbal communication
- Organized, detail-oriented, conscientious, and ability to work independently
- Effective time management, punctual and reliable
- Results-driven orientation, highly motivated with a high level of energy/high sense of urgency
- Ability to work effectively in a fast-paced working environment
- Outgoing and positive personality
- Friendly, with the ability to work in a professional manner and in a professional environment
- Advanced level skills in Microsoft Word, Excel, Powerpoint and Outlook
- Receptive to learning other software programs such as Metronome, Beautiful, Adobe, Canva
- Demonstrates initiative, effective judgment and decision-making skills
**Competencies**
- **Change Management**:manages change with self and the team, supporting activities that position the business for future success
- **Customer Focus**:proactively cultivates relationships to develop and enhance value-added business activities
- **Decision Making**:employs an appropriate mix of analysis, wisdom and experience to make good decisions
- **Effective Communication**:ability to communicate in a clear and compelling manner with individuals and groups
- **Results Focus**:aligns organizational resources and accountabilities to accomplish ambitious goals
- **Growth and Learning Focus**:promotes and demonstrates the value of life-long learning
- **Priority/Goal Setting**:spends their time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial aside, creates focus
- **Process Management**:is adept at determining the processes necessary to get things done; knows to organize people and activities; knows how to separate and combine tasks into efficient work flow
- **Digital Literacy**:ability to discover, evaluate, and use information and technology effectively through various apps and digital tools
**Duties and Responsibilities**
Administration
- Provide general administrative and clerical support to the CEO and Executive Assistant as needed
- Review office related invoices and reconcile to ensure accuracy
- Complete Visa Reconciliation for the CEO, and review Visa Reconciliations from Business Heads for accuracy and submission to the CEO
- Complete Expense Report for the CEO, and reconcile Expense Reports from Business Heads for submission to the CEO
- Manage bi-annual Iron Mountain storage needs, including record keeping
- Assist with Corporate Calendar management
- Document and Cloud File management
- Answering telephone calls, and directing calls to appropriate parties
- Direct external correspondence and inquiries to the appropriate staff
- A Culture Champion who will support, assist, and participate in culture initiatives
- Running office errands as needed
Office Responsibilities
- Greet guests entering and visiting the organization and ensure they are signed in/out
- Maintain a clean and organized office environment to ensure a professional appearance
- Manage internal meeting room bookings
- Programming and disabling of building entry devices
- Receive/sort/date/distribute incoming mail, faxes and deliveries
- Prepare outgoing mail
- Prepare outg
-
Administration Officer
2 weeks ago
Markham, Canada Joy Custom Homes Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...
-
Office Administrator
3 weeks ago
Markham, Canada Royal LePage Full timeHere are some key responsibilities of an administrator: Office Management: Administrators oversee the daily operations of the brokerage office. They manage schedules, coordinate appointments and meetings, and maintain office supplies and equipment. They ensure that the office runs efficiently and create a productive work environment. Client Communication:...
-
Administrative Officer
5 hours ago
Markham, Canada STORM WISE ACCOUNTING & TAXATION INC. Full timeEducation: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and...
-
Administrative Officer
1 day ago
Markham, Canada Fidelitech Canada Inc. Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as...
-
Office Administrator
6 hours ago
Markham, Canada Northvale International Full timeWe are small company in Markham, Ontario looking for an Office Administrator to guide day to day office functions and support the sales team to ensure timely and efficient delivery of office administrative functions. This role will suit a reliable, confident, friendly, experienced office administrator who can efficiently deliver on a high volume of work in a...
-
Administration Officer
2 weeks ago
Markham, Canada Yansun Development Inc. Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...
-
Administration Officer
9 hours ago
Markham, Canada YashCan Incorporated Full timeEducation: - Expérience: **Education**: - College/CEGEP **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...
-
Administration Officer
3 weeks ago
Markham, Canada Accusonic Corporation Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...
-
Office Administrator
3 weeks ago
Markham, Canada Digital Fire & Security Services Inc. Full time**Who are we?** **Values**: The Office Administrator must be: - **Client focused**, advocate and communicate a positive image of the company, both internally and externally. - Able to take **accountability** for decisions made and conduct oneself in a **respectful** and ethical manner in representing the company’s interests. - Able to demonstrate...
-
Office Administrator
2 weeks ago
Markham, Canada Enpure Home Comfort Ltd. Full time**Overview**: Enpure Home Comfort, a leading provider of HVAC services including water heater rentals, is seeking a highly organized and efficient Office Administrator to join our team. This role will be essential in managing the daily administrative operations of our office, providing support to our technicians, and ensuring smooth communication with...
-
Administrative Officer
2 weeks ago
Markham, Canada OAPLE FOREST PRODUCTS LTD. Full timeEducation: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Work setting**: - Private sector - Willing to relocate - Relocation costs not covered by employer **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures -...
-
Administration Officer
2 weeks ago
Markham, Canada Accusonic Corporation Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...
-
Office Administrator
3 weeks ago
Markham, Canada OR Computer Solutions Inc. Full timeOR Computer Solutions is currently seeking an Office Administrator to support all areas of the organization. Reporting into the VP, the Administrator will bring professionalism, organization and efficiency to the organization. **Responsibilities**: - Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports...
-
Administrative Officer
1 day ago
Markham, Canada REMAX EXCEL REALTY LTD. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Real estate **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Office Administrator
3 weeks ago
Markham, Canada Desa Contracting Full timeThe Administrator is responsible for handling the administrative functions with all projects and programs, working closely with Project Managers, Project Coordinators and Construction Supervisors. Key Responsibilities: - Preparation and organization of files ensuring Project Managers, Project Coordinators and Construction Supervisors and team members have...
-
Office Administrator
3 weeks ago
Markham, Canada WatchNET INC Full time**Responsibilities**: 1) 2 years of experience in office administration 2) Minimum knowledge of insurance, human resources related activities & payroll 3) Provide administrative support to all staff & management 4) Provide an operation role assisting in material management, receipt, and periodic inventory 5) Familiar with MS Office suite including MS...
-
Office Administrator
4 weeks ago
Markham, Canada KING LENDING MANAGEMENT INC Full time**Overview of Position**: Working directly with senior management and key staff members. The incumbent is responsible for preparing and coordinating the timely flow of all operation procedures, this includes working in conjunction with external and internal associates; preparation of documentation and subsequent follow-up to meet deadlines and...
-
Office Administrator
24 hours ago
Markham, Canada KING LENDING MANAGEMENT INC Full time**Overview of Position**: Working directly with senior management and key staff members. The incumbent is responsible for preparing and coordinating the timely flow of all operation procedures, this includes working in conjunction with external and internal associates; preparation of documentation and subsequent follow-up to meet deadlines and...
-
Office Administrator
2 weeks ago
Markham, Canada Top Medical Transportation Full timeAt Top Medical Transportation we provide comfortable and caring non-urgent medical transportation for individuals who need a stretcher or wheelchair service. We are always looking for caring, dedicated people to join our team. We are currently seeking an Office Administrator to join our company. **Description**: Office Administrator duties are to complete...
-
Administrative Officer
2 weeks ago
Markham, Canada KN Computers and Networking Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...