Executive Office Administrator

1 month ago


Markham, Canada Venture Co Full time

Overview
We are seeking a highly organized and detail-oriented Executive Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting executive-level staff and ensuring the smooth operation of our office. This position requires exceptional clerical skills, strong customer service abilities, and proficiency in various office software applications. The Executive Administrator will be responsible for managing schedules, coordinating meetings, and maintaining efficient office systems.


Responsibilities

  1. Provide administrative support to executives, including managing calendars and scheduling appointments.
  2. Handle incoming calls with professionalism and maintain excellent phone etiquette.
  3. Organize and maintain files, both physical and digital, ensuring easy access to important documents.
  4. Prepare and process sales-related documents using ConnectWise.
  5. Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
  6. Coordinate travel arrangements and itineraries for executives as needed.
  7. Serve as a point of contact for internal and external stakeholders, delivering outstanding customer service.
  8. Support office operations by ordering supplies and maintaining inventory levels.
  9. Collaborate with team members to improve office processes and enhance overall efficiency.

Requirements

  1. Proven experience in an administrative or clerical role, preferably in an executive support capacity.
  2. Strong organizational skills with the ability to manage multiple tasks simultaneously.
  3. Excellent customer service skills with a focus on building positive relationships.
  4. Proficiency in office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint).
  5. Familiarity with ConnectWise for document processing is preferred.
  6. Basic knowledge of QuickBooks or similar accounting software is a plus.
  7. Strong attention to detail and ability to maintain confidentiality.
  8. Effective communication skills, both written and verbal.
  9. Ability to work independently as well as part of a team in a fast-paced environment.

If you are a proactive individual who thrives in an organized setting and possesses the necessary skills to support our executive team effectively, we encourage you to apply for this exciting opportunity.

#J-18808-Ljbffr

  • Markham, Canada Venture Computers of Canada Inc. Full time

    Overview **Responsibilities**: - Provide administrative support to executives, including managing calendars and scheduling appointments. - Handle incoming calls with professionalism and maintain excellent phone etiquette. - Organize and maintain files, both physical and digital, ensuring easy access to important documents. - Prepare and process sales...


  • Markham, Ontario, Canada Greenlife quality cleaners Inc. Full time

    Job DescriptionWe are seeking an experienced Administrative Officer to join our team at Greenlife Quality Cleaners Inc. as an Executive Support specialist.About the RoleThis role is responsible for providing high-level administrative support to senior management and ensuring the smooth operation of the office.Key ResponsibilitiesCo-ordinate and plan office...

  • Executive Assistant

    4 weeks ago


    Markham, Ontario, Canada Superstars Realty Ltd. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Superstars Realty Ltd. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Coordinate and schedule meetings, appointments, and travel arrangementsPrepare...

  • Sales Executive

    2 months ago


    Markham, Canada Waterford Executive Full time

    Our client, a leading distributor/dealership selling advanced, state of the art Photo Copiers and Printers located in Markham,  is currently seeking a professional and experienced Sales Executive to join its Toronto-based team. Reporting to the Sales Manager, this individual will be directly responsible for the development and performance of all sales...


  • Markham, Ontario, Canada YashCan Incorporated Full time

    At YashCan Incorporated, we are seeking an exceptional Executive Administrative Coordinator to join our team. This is a permanent position that offers a competitive salary and benefits package.About the RoleThe ideal candidate will have 7 months to less than 1 year of experience in administration and hold a college/CEGEP diploma. The successful applicant...


  • Markham, Ontario, Canada Hai Di Lao Canada Restaurants Group Ltd Full time

    Hai Di Lao Canada Restaurants Group Ltd Job Description:Job Title: Executive Office CoordinatorAbout Us:Hai Di Lao Canada Restaurants Group Ltd is a leading player in the Canadian dining industry. We pride ourselves on providing exceptional service and quality cuisine to our customers.Job Summary:We are seeking an experienced Executive Office Coordinator to...

  • Office Administrator

    6 months ago


    Markham, Canada The Foray Group Full time

    **The Organization** At The Foray Group, we strive to seek out investments that Enrich Lives and deliver social benefits. The Foray Group works to Enrich Lives through investments with our customers and that create long-term sustainable Impact, and through investment relationships that add value for each and every stakeholder. Our goal is to ensure our...

  • Office Administrator

    6 months ago


    Markham, Canada Essential HR Full time

    **Office Administrator - Real Estate** **Company description** Our client is a diversified company equipped to handle the ever-changing real estate industry. Our specialization is in residential resale, platinum pre-construction, and development management, sales and marketing. We work with the latest real estate technology, digital marketing strategy, and...

  • Executive Coordinator

    6 months ago


    Markham, Canada Children Believe Fund Full time

    **Careers That Empower Young Dreamers** When you make a decision to work with Children Believe you’re not just doing something great for your career, you’re helping empower children around the world to access education, pursue their dreams and be a voice for change. We know there are lots of career options for talented, top performers like you, but not...


  • Markham, Canada Executive Maintenance Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and...


  • Markham, Ontario, Canada Shein Canada Full time

    Job DescriptionWe are seeking an exceptional Executive Office Coordinator to join our team at Shein Canada. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office.About the RoleThis is a permanent position working 40 hours per week. You will have the opportunity to work in a fast-paced...

  • Sales Executive

    6 months ago


    Markham, Canada The Office Shop Full time

    **About Us**: - The Office Shop is an independently-owned company that partners with the best furniture suppliers in Canada. With 60+ manufacturers - and as both a proud Group Lacasse and a Global Furniture Group Premium Dealer, we offer a significant range of products. We provide quality products and services for businesses in the Toronto area and...


  • Markham, Ontario, Canada Joy Custom Homes Inc. Full time

    At Joy Custom Homes Inc., we are seeking an experienced Executive Administrative Assistant to join our team.About the RoleThis is a full-time, permanent position offering a competitive salary of $55,000 per annum, flexible 37.5 hour work week, and free parking.The successful candidate will be responsible for implementing new administrative procedures,...


  • Markham, Ontario, Canada Canada Mining Machinery Sales Ltd Full time

    We are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Canada Mining Machinery Sales Ltd. This is a full-time position with an estimated salary of $88,000 - $93,600 per year, based on 40 hours of work per week.About the Role:This role involves providing administrative support to our executives, ensuring seamless...

  • Sales Executive

    6 months ago


    Markham, Canada The Office Shop Full time

    Duties - Conduct market research to identify potential customers and their needs - Develop and implement sales strategies to achieve sales targets - Build and maintain strong relationships with clients through regular communication and follow-ups - Present product demonstrations and proposals to potential customers - Negotiate contracts and close sales...


  • Markham, Ontario, Canada OAPLE FOREST PRODUCTS LTD. Full time

    About OAPLE FOREST PRODUCTS LTD.We are a dynamic and growing company seeking an experienced Administrative Officer to join our team. In this role, you will be responsible for providing administrative support to our operations team, ensuring the smooth execution of daily tasks and projects.


  • Markham, Ontario, Canada Maple Supply Chain Management Inc Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our team as an Office Manager at Maple Supply Chain Management Inc. This is a permanent, 30 hours per week position.The successful candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.ResponsibilitiesEvaluate new...

  • Dental Office Manager

    6 months ago


    Markham, Canada Markham Dental Office Full time

    We are looking for an experienced dental office manager who is passionate about healthcare and enjoys caring for people to join our team. A caring individual who works well in a team setting to enable the smooth flow of patient care. The office manager will help manage the daily operations and protocols for the office. Key responsibilities: - Efficiently...


  • Markham, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    OverviewbeBee Professionals in Markham seeks a highly organized and detail-oriented Executive Administrative Support Specialist to support the daily operations of our office. This role will be responsible for handling various administrative tasks, ensuring seamless day-to-day office functions.Salary & BenefitsWe offer a competitive salary with benefits...


  • Markham, Ontario, Canada Human Resources Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator Coordinator to join our Human Resources team. This role will provide administrative support to the People & Culture department, ensuring seamless execution of HR functions.Key Responsibilities:Provide assistance with HR communications and administration.Support the...