Shelters Administrative Assistant

3 months ago

Vancouver, Canada Salvation Army Full time

Description
The Shelters Administrative Assistant position efficient, accurate, confidential administrative support to the Shelters management team, particularly with payroll, scheduling, documentation, and supply ordering.
**KEY RESPONSIBILITIES**:
Scheduling and Human Relations
In conjunction with the Shelters Operations Manager, creates Shelter staff schedules, authorizes payroll, authorizes vacations, and tracks attendance and absenteeism.
Schedules training for Shelter staff in conjunction with the Harbour Light Human Relations Advisor
Resolves routine employee inquiries about scheduling, vacation, etc., and escalates to Shelter management or HR Advisor as needed
Collaborates with Harbour Light administrative department to ensure staff records are accurate and up-to-date, such as sick notes, seniority, etc.
May provide support to Shelters management during new hire orientations
Record Keeping
Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and/or program files
Under the direction of the Shelters Operations and Programs Managers, compiles monthly occupancy data and prepares monthly reports for BC Housing and/or other funding agencies
In conjunction with Shelters Operations and Programs Managers ensures timely reporting of statistical information for the SAMIS database
Under the direction of the Shelters Operations and Programs Managers, monitors the maintenance of proper records, elogs and reports to ensure the smooth operation of all shelters
Provides additional statistical and evaluative information when required
Administration
Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
Collect and review client feedback forms for follow up
Under the direction of the Shelters Operations and Programs Managers, monitors the ordering and delivery of shelters inventories and supplies, including maintaining adequate office supplies; may arrange for maintenance of office equipment
Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
This position may perform other duties as assigned.
**HOURS**: This position provides temporary backfill for the Shelter team, as needed. When scheduled, the Shelter Admin Assistant works Monday to Friday, 8:00am to 4:00pm. The hours of work will total 37.5 per week. This includes 7.5 paid hours and.5 hours unpaid meal break each day.
**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education/Certifications**:
High School completion or high school equivalency - e.g. B.C. Certificate of Graduation (Dogwood) or B.C. Adult Graduation Diploma (Adult Dogwood)
Current certification in First Aid/CPR (or willing to be trained)
Criminal Record Review Program clearance (or ability to obtain clearance)
**Experience**:
At least one (1) year of administrative experience, preferably in a social service setting
At least one (1) year of administrative experience in a unionized environment would be a considerable asset
**Required Skills/Knowledge**:
Willingness to adhere to the Mission and Values of The Salvation Army and Vancouver Harbour Light
Intermediate to advanced skills in Microsoft Word, Excel, and Outlook
Strong attention to detail and accuracy with high-volume data entry
Exceptional interpersonal and communication skills
Proven organizational, time management, and prioritization skills
Demonstrate a positive attitude towards people experiencing homelessness and individuals with substance abuse and concurrent problems, including mental health concerns
Demonstrated ability to work independently
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
**Please note**: the Administrative Assistant's office is located in a building with accessibility limitations. The Administrative Assistant must be able to travel up to two (2) flights of stairs to access all office areas in the facility.
**PREFERRED SKILLS/CAPABILITIES**:
Experience working with UltiPro or other HRIS is a significant asset
A valid Class 5 (or higher) BC Driver's License and a clean driver's abstract
Criminal Record Review Program clearance
Completion of our online Armatus Abuse Training and required Health and Safety training

  • Shelters Administrative Assistant

    3 months ago

    Vancouver, Canada The Salvation Army Full time

    The Shelters Administrative Assistant position efficient, accurate, confidential administrative support to the Shelters management team, particularly with payroll, scheduling, documentation, and supply ordering. **KEY RESPONSIBILITIES**: - **Scheduling and Human Relations** - In conjunction with the Shelters Operations Manager, creates Shelter staff...

  • Assistant Shelter Manager

    3 months ago

    Vancouver, Canada First United Full time

    FIRST UNITED is a registered charity that has been serving Vancouver’s Downtown Eastside community for nearly 140 years. We offer responsive, low-barrier services to individuals who are low-income, underhoused or homeless. We provide essential services to meet the daily needs of community members and engage in systems change work to reduce homelessness and...

  • Assistant Shelter Manager

    2 months ago

    Vancouver, Canada First United Full time

    FIRST UNITED is a registered charity that has been serving Vancouver’s Downtown Eastside community for nearly 140 years. We offer responsive, low-barrier services to individuals who are low-income, underhoused or homeless. We provide essential services to meet the daily needs of community members and engage in systems change work to reduce homelessness and...

  • Shelter Supervisor

    7 months ago

    Vancouver, Canada WISH Drop-In Centre Society Full time

    **Applications without a cover letter will not be considered** **ABOUT WISH** **JOB SUMMARY** **DUTIES & RESPONSIBILITIES** - Play a leadership role in maintaining a warm, welcoming, respectful, and non-judgmental environment, while ensuring the support and security of staff, volunteers, participants. - Ensure the safe and sustainable operations and...

  • Shelter Administrative Assistant

    7 months ago

    Vancouver, Canada Vancouver Aboriginal Friendship Centre Society Full time

    **PRIMARY RESPONSIBILITIES**: - Complete filing and paperwork - Perform data entry in the Homeless Individuals and Families Information System (HIFIS) for Shelter and other VAFCS programs - Scan and file necessary paperwork for electronic storage - Monitor and order office supplies, equipment, PPE, and cleaning supplies including maintaining supplies...

  • Shelter Medicine Coordinator

    3 months ago

    Vancouver, Canada BC SPCA Full time

    1245 E 7th Ave, Vancouver, BC V5T 1R1, Canada Req #2823 Tuesday, October 8, 2024 If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: **POSITION**: Shelter Medicine...

  • Shelter Support Worker: New Fountain Shelter

    6 months ago

    Vancouver, Canada PHS Community Services Society Full time

    **PHS Community Services Society (PHS) is looking for Sheltering & Outreach Support Worker to at the New Fountain Shelter, Thursday 7am-4pm and Friday, Saturday, Sunday 7am-3pm.** - **Training for this position will be Tuesday, July 9th to Friday, July 12th from 9AM-5PM.**_ **JOB SUMMARY** Working as a part of a collaborative team, the Sheltering and...

  • Security Coordinator

    6 months ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40792 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Security Supervisor

    6 months ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40790 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Shelter Resource Worker

    7 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **NOTICE: JOB POSTING #1169** **POSITION: Shelter Resource Worker (Grid 21)** **2 Full Time Temporary **- **Commercial Hastings Shelter, Vancouver** **(Position is temporary)** **SALARY: $27.11** (as per the Collective Agreement) **HOURS AND DAYS OF WORK**: - **Tuesday through Saturday** - Shift times will be **11:59 - 07:59 Hours** - Shifts are **7.5...

  • Shelter Resource Worker

    7 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **NOTICE: JOB POSTING #1171** **POSITION: Shelter Resource Worker (Grid 21) 1 Part Time Temporary - Yukon Housing Centre, Vancouver** **(Position is temporary)** **SALARY: $27.11 **(as per the Collective Agreement) **HOURS AND DAYS OF WORK**: - **Friday through Monday** - Shift timeswill be **15:00 - 23:00 Hours (Fri-Sat) and 15:30 to 23:30 Hours...

  • Shelter Resource Worker

    6 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **NOTICE: JOB POSTING #1163** **POSITION: Shelter Resource Worker (Grid 21)** **1 Part Time Temporary **- **Commercial Hastings, Vancouver** **(Position is temporary)** **SALARY: $27.11 **(as per the Collective Agreement) **HOURS AND DAYS OF WORK**: - **Sunday and Monday** - Shift times will be **16:00 - 00:00 Hours** - Shifts are **7.5 **hours in...

  • Shelter Resource Worker

    7 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **NOTICE**: **JOB POSTING #1246** **POSITION**: Shelter Resource Worker (Grid 21)** **1 Part Time Temporary**- **Yukon Housing Centre, Vancouver** **(The position is temporary)** **SALARY**: $27.11 **(as per the Collective Agreement) **HOURS AND DAYS OF WORK**: - **Friday through Monday** - Shift times will be **07:30-15:30 (Friday and Saturday),...

  • Shelter Resource Worker

    3 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **Employment Status** Part Time Temporary **Location** Imperial Shelter, Vancouver **Days and Hours of work** - Friday through Monday - Shift times will be 16:00 - 00:00 Hours - Shifts are 7.5hours in length - Days of rest shall be consecutive. Schedule may change with two weeks’ notice - Probationary/qualifying period will be 488 hours with mid and...

  • Shelter Resource Worker

    1 month ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **Employment Status** Part Time Temporary **Location** Imperial Shelter, Vancouver 15 minute walk from Stadium-Chinatown Skytrain Station **Days and Hours of work** Saturday and Sunday Shift times will be 17:00 - 01:00 Hours Shifts are 7.5 hours in length Days of rest shall be consecutive. Schedule may change with two weeks’...

  • Shelter Resource Worker

    6 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **NOTICE: JOB POSTING #1162** **POSITION: Shelter Resource Worker (Grid 21)** **1 Part Time Temporary **- **Al Mitchell Place, Vancouver** **(Position is temporary until incumbent returns)** **SALARY: $27.11** (as per the Collective Agreement) **HOURS AND DAYS OF WORK**: - **Friday through Monday** - Shift times will be **07:00 - 15:00 Hours (Fri-Sat)...

  • Shelter Support Worker: The Osborn

    6 months ago

    Vancouver, Canada PHS Community Services Society Full time

    **Job description** **PHS Community Services Society (PHS) is looking for Sheltering & Outreach Support Worker to at the Osborn Shelter, Wednesday/Thursday/Friday 7:00PM-7:00AM.** **_**Training for this position will be Tuesday, July 9th to Friday, July 12th from 9AM-5PM.**_ **JOB SUMMARY** Working as a part of a collaborative team, the Sheltering and...

  • Shelter Resource Worker

    4 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **Employment Status** Casual **Location** Powell Street Getaway, Vancouver **Days and Hours of work** - 7 days a week, day, afternoon/evening and overnight shifts, weekdays, weekends and holidays - Shifts are 7.5 hours in length - Days of rest shall be consecutive. Schedule may change with two weeks’ notice - Probationary/qualifying period will be 488...

  • Shelter Resource Worker

    4 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **Employment Status** Full Time Temporary until incumbent returns **Location** Yukon Housing Centre, Vancouver **Days and Hours of work** - Tuesday through Saturday - Shift times will be 15:30 - 23:30 Hours - Shifts are 7.5 hours in length - Days of rest shall be consecutive. Schedule may change with two weeks’ notice - Probationary/qualifying period...

  • Shelter Resource Worker

    4 months ago

    Vancouver, Canada Lookout Housing and Health Society Full time

    **Employment Status** Casual **Location** Al Mitchell Place, Vancouver **Days and Hours of work** - 7 days a week, day, afternoon/evening and overnight shifts, weekdays, weekends and holidays - Shifts are 7.5 hours in length - Days of rest shall be consecutive. Schedule may change with two weeks’ notice - Probationary/qualifying period will be 488...