Administrative Assistant to Manager, Mha

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:158820
**Department/Program**:Mental Health And Addictions, Mental Health & Addictions Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)

**Start Date**: June 2023
**Union Status**: Management, Management/Non Union Bargaining Unit
**Compensation**: $21.5819**:

- **$26.9775 /hour
**Closing Date**: June 14, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
**Hours of Work**:
Monday - Friday; 37.5 hours per week; 8:30am -16:30pm. Flexibility required, evening hours may be required. Hybrid work schedule.

**Your Qualifications**:

- Minimum High School Diploma or GED required.
- Graduate of a recognized Secretarial or Office Administration Diploma Program required.
- Minimum three (3) years related administrative/secretarial experience required.
- Demonstrated ability to set up telehealth and A/V equipment including laptops and projectors.
- Excellent judgment and discretion in handling confidential and/or sensitive information.
- Proven time management and problem-solving skills required.
- Demonstrated excellent organizational skills, strong communication (verbal and written) and interpersonal skills required.
- Demonstrated initiative, self-motivation and ability to work independently with mínimal supervision required
- Demonstrated high regard for quality, accuracy and attention to details required.
- Demonstrated ability to function effectively in a stressful environment with multiple deadlines and concurrent activities required.
- Previous experience in a health care or research environment an asset.
- Experience with Meditech, Sharepoint, WebCT, DSS and internet searches an asset.
- Experience with SAP and MSS/ESS (including financial and HCM reporting) an asset.
- Competencies in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_

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