Administrative Assistant

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant

**Department/Unit**
- Anesthesia, Pain Mgmt & Periop Med

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S130-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.08 - $31.81 per hour ($45,639 -$57,886 per annum, 35 hours per week).

**Classification**
- AS2

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Anesthesia, Pain Management and Perioperative Medicine (APMPM) is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the areas of anesthesia, pain management and perioperative medicine. Reporting to the Chief Operating Officer (COO), the Administrative Assistant provides senior administrative support to the Department Head, Associate Head and the COO, as well as overall office management support to the department.

**Key Responsibilities**
- Support the Department Head and COO in maintaining their internal and external professional commitments. Maintain work calendars and manage schedules, and provide the preparatory materials necessary.
- Ensure the proper disposition of correspondence, documentation, electronic distribution lists and address books. Compose correspondence independently and ensure accuracy. Ability for original composition is essential.
- Make travel arrangements as required. Prepare travel claims for Head of the Department, faculty, residents and staff.
- Coordinate and support a high volume of senior level meetings and departmental committees, preparing up-to-date agendas and supporting materials, developing accurate and timely minutes, and proactively actioning follow-ups as required. Coordinate arrangements including accommodation, facilities, catering, audiovisual, teleconferencing, preparation and distribution of pertinent materials.
- Coordinate and monitor faculty and staff-related human resource functions such as processing documentation for new hires, physician credentialing and licensing, and faculty appointments and promotions.

**Note**
Due to operational requirements, the successful applicant is required to primarily work in-person on site, (with some flexibility for occasional remote).
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary. As this position is based within the Nova Scotia Health facilities, the vaccine mandate still applies to this position.
- Occasional evening work is required for meetings and events._

**Required Qualifications**
- Office/Business Administration program, plus a minimum of three to five years’ administrative or relevant experience (or equivalent combination of training and experience)
- Must demonstrate strong organizational, interpersonal and communication skills (verbal and written).
- Accuracy and attention to detail in a deadline driven and fast paced environment.
- Patient privacy and confidentiality are critical.
- Proficiency in Microsoft Office suite.

**Assets**
- Experience working in a large, fast-paced multi-stakeholder environment in a higher education or clinical setting.
- Training and experience in the use of specialized medical terminology.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 03/31/2023

**Close Date**
- 04/14/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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