Volunteer Resources Assistant

6 months ago


Victoria, Canada Beacon Community Services Full time

**Benefits Include**
- Make a difference in people’s lives every day
- Flexible schedule and work location

**Days/Hours of Work**:2 days/week; Monday to Friday 15 hours per week

**Location**: 10030 Resthaven Drive, Sidney, BC or 2723 Quadra Street, Victoria, BC

**Closing Date**:Applications will be accepted until April 24th at noon

***:
Reporting to the Manager of Volunteer Engagement, the Volunteer Resources Assistant is a key contributor to ensuring an excellent volunteer experience. This role assists with various volunteer management processes and provides knowledgeable support and guidance to volunteers and their managers. Our volunteers are essential members of the team in our service delivery and support the mission and values at Beacon Community Services. Setting them up for success and providing a rich and rewarding experience for the valuable time they give us is central to this role.

**DUTIES AND RESPONSIBILITIES**:

- Providing administrative support for all aspects of the Volunteer Management Cycle
- Support volunteer record-keeping by maintaining volunteer files
- Schedule volunteer interviews and/or orientations
- Enter and maintain tracking data, and run reports from our volunteer database
- Communicate and update volunteer opportunities on our website and database
- Assist with the interview process for potential new volunteers
- Assist with volunteer recruitment efforts by attending recruitment fairs and other public events
- Support volunteer orientations
- Prepare volunteer-related resources and materials
- Write and edit content for the volunteer newsletter
- Assist with the planning of volunteer recognition events
- Other duties as required

**EDUCATION AND EXPERIENCE**:

- High school diploma and a minimum of one year of experience in an administrative role
- Experience in a customer service or social service environment
- Experience working with databases is considered an asset

**SKILLS AND ABILITIES**:

- Exceptional verbal and written communication skills
- Strong interpersonal skills
- Strong organizational and planning skills
- Skilled in the use of Microsoft Office 365 (Outlook, Word, Teams, etc.)
- Ability to build strong relationships with volunteers, managers and other external and internal contacts.
- Ability to maintain accurate records and document actions taken
- Ability to function under pressure and meet tight deadlines
- Ability to maintain confidentiality of information and use discretion

**ADDITIONAL INFORMATION**:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.


  • Volunteer Coordinator

    7 months ago


    Victoria, Canada Baptist Housing Full time

    **The Opportunity** At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Volunteer Coordinator, you will assist our Chaplains,...


  • Victoria, Canada Sunrise Senior Living Full time

    Overview **_ "It makes me feel good knowing that we make the residents’ lives better. We laugh with them, cry with them, sing and dance with them - we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!"_** - **_Sunrise Team Member_** At Sunrise, our Activities Assistant is...


  • Victoria, Canada Sunrise Senior Living Full time

    Overview **_ "Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what’s right for the resident. For me, that’s a big breath of fresh air."_** - **_Sunrise Leader_** At Sunrise, our Activities & Volunteer Coordinator is responsible for leading...


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting...


  • Victoria, Canada John Howard Society of Victoria Full time

    **About the Company**: The John Howard Society of Victoria is a dynamic, innovative social service organization that strives to create safe, healthy, and inclusive communities for all. Our goal is to help individuals achieve greater independence by providing support with housing, life skills, education, employment, and community-based services. Join our team...

  • Volunteer Coordinator

    2 months ago


    Victoria, Canada Society of Saint Vincent de Paul Full time

    **Make a Difference with the Society of Saint Vincent de Paul Vancouver Island!** We are looking for a dedicated and enthusiastic Volunteer Coordinator to join our small but dynamic team at the Social Concern Office. In this role you will be at the heart of our operations, recruiting, training, and scheduling volunteers to support our programs, events and...


  • Victoria, Canada WorkLink Employment Society Full time

    _**Are you passionate about making a difference in the community?**_ The HR Assistant will work 35 hours per week, primarily in our Westshore office with the flexibility to work in our Sooke office as well. **This is a 1-year term position until November 2025.** Wage: $29.16 to $30.04/hr. - **About The Society**:_ WorkLink has provided...

  • Leader, Spiritual Care

    7 months ago


    Victoria, Canada Mount St. Mary Hospital Full time

    Plans, delivers and evaluates spiritual care services at Mount St. Mary Hospital to meet the needs of residents. Provides spiritual support to residents’ family members as required when appropriate community resources cannot be facilitated. Provides spiritual support to staff members as appropriate.Degree in Theology or related discipline, Volunteer...


  • Victoria, Canada YMCA-YWCA of Vancouver Island Full time

    **Y Young Moms Program Volunteer - Gardening Program** **Community Health (Downtown Victoria) **Position**:Gardening Volunteer (2) **Placement**: Immediate **Hours**:2-4 hours a week **Nature and Scope**: The Young Moms Program is a safe, supportive, transitional housing program offering counselling, independent living skills and parenting supports for...


  • Victoria, Canada Pacific Coast Community Resources Full time

    **About the Role** As a Community Inclusion Worker, you will assist a person who requests support to participate in personal, social, vocational, and volunteer opportunities within the community. The services are determined by the person and based on their specific goals and preferences. You’ll encourage and empower the person to be independent and...


  • Victoria, Canada K.E.I McDonald's Restaurants Full time

    The HR Assistant will work 20-25 hours per week, Mondays are a necessity, and other days and times are negotiable making this the perfect opportunity for someone who is looking for flexible working options. We provide office space for tasks and work projects however completion of computer-based work is negotiable. Wage: $24.00 - $28.00/hr depending on...


  • Victoria, Canada Baptist Housing Full time

    Human Resources Administrative Assistant Baptist Housing provides exceptional holistic care as we assist over 2500 seniors to experience life well in supportive communities in British Columbia. We serve through a culture of caring, demonstrating Servant Leadership, collaborating in Teams, building relationships and fun! The Victoria Region Team is looking...


  • Victoria, Canada Pacifica Housing Full time

    **Reports to**: Human Resources Manager **Status**: Permanent Full Time **Schedule**: 8:30am-4:30pm, Monday - Friday (75 hours bi-weekly) **Compensation**: $29.42 - 32.57/hr; commensurate with experience **Organizational Focus**: Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization...


  • Victoria, Canada Camosun College Full time

    **GENERAL STATEMENT** Under the supervision and direction of the Executive Assistant, the Human Resources Office Assistant provides confidential administrative assistance to the Human Resources Management Team members; reception services to employees, students and the general public; and completes or participates in a range of related client services for...


  • Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

    Are you a Human Resources student or a person who is a self-starter, with a passion for working with a growing non-profit organization that supports Indigenous peoples experiencing homelessness? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an **HR Assistant** to support the HR team with various HR administration tasks. **JOB...


  • Victoria, Canada AVI Health and Community Services Full time

    **JOB POSITION DETAILS**: AVI Health & Community Services is looking for a Human Resources Assistant with strong administrative skills and human resource experience, preferably (but not required) in a union environment. **KEY DUTIES AND RESPONSIBILITES** 1. Ensuring the job specifics of each job posting are accurate regarding pay, term, the relevant...

  • Program Assistant

    6 months ago


    Victoria, Canada Local Government Management Association of BC Full time

    **Local Government Management Association**: **Program Assistant**: **JOIN OUR TEAM TO SUPPORT LEADERSHIP EXCELLENCE IN BC LOCAL GOVERNMENT!** Ours is a passionate, tight-knit, service-oriented team. Together we provide leading professional development and member services - all the while brainstorming, high-fiving, laughing a lot, and often sharing meals...


  • Victoria, Canada Regent Christian Online Academy Full time

    **Summary**: RCOA is seeking an administrative assistant to support our Director of Resources in our distribution centre at the downtown Victoria office. This position is ideal for a detail oriented individual seeking a flexible schedule. Time commitment is negotiable, potentially with two to three days from November through February gradually increasing...

  • Activities Assistant

    7 months ago


    Victoria, Canada Baptist Housing Full time

    **The Opportunity** At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Activities Assistant at Marrion Village, you will help...

  • Activities Assistant

    7 months ago


    Victoria, Canada Baptist Housing Full time

    **The Opportunity** At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Activities Assistant at Marrion Village, you will help...