Administrative Assistant
1 month ago
The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.
Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.
**The opportunity**:
The Administrative Assistant provides administrative and executive assistance to the Head, Associate Head, chairs of Standing Committees, Director of the Media Lab, academic staff, support staff and students. The Assistant is responsible for all administrative matters related to the operation of the Department. This includes the management of the Departmental budgets, supervision of support staff, administration of collective agreements, management of Departmental space and equipment, and the management of students' academic activities and related proceedings.
**The qualifications and experience we’re looking for**:
- Undergraduate degree in a related discipline required.
- Two year of directly related administrative experience providing senior level support to a dedicated program required, preferably in the University community at the departmental level.
- A minimum of 6 months of supervisory experience required.
- Experience with interpretation of collective agreements required.
- Experience with HRIS, payroll and finance system required.
- Budgeting experience is required with demonstrated accuracy and conscientiousness in all accounting and budgetary matters essential.
- Knowledge of university regulations, programs and procedures as they relate of an academic unit are an asset.
- An acceptable equivalent combination of education and experience may be considered.
- Knowledge of the regulations, policies, procedures, academic programs and/or courses within the University preferred.
- Excellent interpersonal verbal and written communication skills required.
- The abilities to establish and maintain effective working relationships with faculty, support staff, students and the public required.
- Ability to execute tasks within defined timelines while managing multiple priorities is required.
- Excellent planning and organizing skill is required.
- Strong attention to detail required.
- Demonstrated leadership and supervisory abilities is required
- Able to problem solve and make independent decisions required.
- Ability to take initiative trouble shoot administrative challenges required.
- Satisfactory work record, including satisfactory attendance and punctuality is required.
**Why the University of Manitoba?**
Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:
- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.
**Closing Date: April 18, 2023**
The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.
Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.
**Salary**: $50,796.20-$71,598.80 per year
Schedule:
- Monday to Friday
Work Location: In person
Expected start date: 2023-05-22
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