Procurement Coordinator

6 months ago

Edmonton, Canada Government of Alberta Full time

**About Us**

We are recruiting entry level roles in the Corporate Purchasing unit of the Procurement Services Branch. This unit provides centralized services for all GoA ministries. Our team leads competitive procurements and manages supply arrangement contracts so GoA programs can get the supplies they need in a manner that aligns with trade agreements and provincial legislation.

Our Branch is a great place to build your public sector career, with opportunities for future career advancement in a growing, dynamic team.

**Job Information**

Job Requisition ID: 49835
Ministry: Service Alberta & Red Tape Reduction
Location: Edmonton
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular
Scope: Open
Classification: Program Services 2 (022PSA)

**Salary**: $2,345.14 to $3,076.28 bi-weekly ($61,208 - $80,291/year)

**Role Responsibilities**:
At Corporate Purchasing, we love people who love details, because we are procurement geeks. We also value those who value public policy, and we support team members who show up to solve problems. Because that’s also what it means to be a procurement geek.

If you see yourself joining team #procurementgeek, consider this job opportunity.

We are looking for detail oriented, energetic Procurement Coordinators to support supplies procurements for all GoA departments. These positions report to a Procurement Manager in the Corporate Purchasing unit.

As a Procurement Coordinator, you will:

- Support each step of the procurement process by preparing detailed documents, collating information, updating records, and checking quality assurance;
- Use the Supply Chain Management functions of the GoA’s Enterprise Resource Planning system (1GX);
- Create and maintain a database of common questions & answers about procurements, contracts and supply arrangements;
- Keep track of clients and projects to coordinate effective outreach and customer service; and
- Ensure catalogs, databases, templates, and instruction sheets are effectively maintained.

To be successful in this role you must:

- Have excellent attention to detail, with an ability to provide quality assurance even when things are busy
- Have (or be able to develop) user expertise in a complex Enterprise Resource Planning IT system (1GX)
- Be motivated to find answers through careful reading and thoughtful research
- Make sound judgments about how to interpret and respond to client and vendor enquiries
- Look for ways to be a positive influence, even without positional authority
- Have enthusiasm for policy and procurement.

**Qualifications**:
The minimum recruitment standard for the Program Services 2 (PS2) classification is: University graduation in a related field; no experience required.

The following are considered assets:

- Professional purchasing certification (e.g. SCMP or similar)
- Experience using Ariba supply chain management software (or similar)
- Experience navigating GoA’s 1GX technology system
- Experience using GoA’s Action Request Tracking System (ARTS)
- Knowledge of GoA’s policies, organizational structures and machinery of government.

**Equivalencies**:

- A one-year related certificate and 3 years of related experience;
- A two-year diploma and 2 years of related experience

**Notes**:
Ensure your cover letter meets the following criteria:

- Includes a professional salutation;
- Clearly identifies the relevant job opportunity;
- Written concisely, without spelling/grammatical errors; and
- Clearly explains why you are interested in pursuing a career in public sector procurement.

Ensure your resume meets the following criteria:

- Includes starting and ending month & year of each role;
- Provides information about each role, using concise bullet points to clarify its relevance to the requirements of this job;
- Clear, consistent layout that demonstrates your attention to detail; and
- Appropriate, professional grammar, spelling, and style.

Applications without a cover letter and resume that meet all of these criteria will not be considered.

This recruitment will be used to fill current and future vacancies.

Our office is located at Oxbridge Place in downtown Edmonton (9820 106 Street). Hybrid work options may be available (3 days in the office, 2 days working from home).

**Notes Continued**:
Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service
- Pension plans:

- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements
- Research Alberta Public Service Careers tool **APS Competencies**
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity

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