Administrative Assistant
4 months ago
**Location**
Tenera is hiring TWO assistants, one for each of the following locations:
1. 10 Plastics Ave., Toronto
2. 130 Queens Quay E, Toronto
**Company Description**
Tenera is a company that combines decades of construction field experience and deep industry knowledge together with top IT skills, to service an unmet need of managing the process of property repairs in a cost-efficient way. We work with Property Managers, as well as commercial, industrial, and government clients, to offer a range of solutions for the properties they manage, including capital planning and reserve fund studies.
Some specific responsibilities of an administrative assistant might include the following.
**Responsibilities**:
- Participate in remote inspections, ensuring data gathered by inspectors is entered correctly while the inspection is in progress.
- Assist with the preparation of reports, presentations, and correspondence.
- Coordinate meetings and conference calls, assisting with agenda preparation.
- Act as a point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
- Support team collaboration by facilitating communication and disseminating information effectively.
- Assist with the onboarding of new employees, including paperwork and orientation logistics.
- Maintain and update databases and records, ensuring accuracy and completeness.
- Handle general office administrative tasks, such as filing, scanning, and ordering supplies.
- Managing inspections schedule.
- Coordinate the production of proposals and generate repair proposals (training will be provided)).
- Support with bookkeeping and invoicing
**Requirements**:
- Minimum of 2 years of relevant experience.
- Strong teamwork and collaboration skills, with the ability to work effectively in a team-oriented environment.
- Professional demeanor and customer service-oriented attitude.
- High level of organization and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Fast and accurate typing skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including Google Suite.
- Basic Excel formulas for calculation and report generation.
- Familiarity with Salesforce or other Customer Relationship Management (CRM) software is desired.
Pay: From $45,000.00 per year
**Benefits**:
- Dental care
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
Expected start date: 2024-09-01
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