Execut Assis-ft Quality

3 months ago

Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

**Ref# 24NON083**

**1 ‑ Full Time ‑ Executive Assistant**

**Clinical Services, Quality and Corporate Affairs**

Reporting to the Vice President, Clinical Services, Quality and Corporate Affairs with a matrix to the Senior

Executive Assistant & Office Manager, the Executive Assistant is essential to the success of the Clinical Services,

Quality and Corporate Affairs portfolio. This position offers a dynamic work environment and suits someone who has

excellent attention to detail, is a master of time management, is perceptive and is a collaborative team player.

This position is a great opportunity to share a passion for supporting our Hospital. As a point of contact for staff,

directors, managers, senior leadership, board members and other executives across the North West region, this

individual's energy, pride and professionalism sets the tone and further enhances the employee and client

experience.

In a fast paced environment, where new situations arise in the office daily requiring quick decisions and immediate

action, the Executive Assistant will be expected to stretch their administrative capabilities beyond the job description

to tackle the unexpected. This individual will have to be adaptable in their day in order to manage urgent and timely priorities,

learn how to diffuse difficult situations, and most importantly make people feel valued. They do this by having great listening skills and practicing empathy.

The complexities of the portfolio requires the individual to continuously look for new ways to lend support, or make

improvements to benefit existing processes or tasks and support the success of the organization. They will be

expected to contribute their own ideas that will build and nurture a workplace where employees and teams can thrive.

EMPLOYMENT REQUIREMENTS:
Education/Experience:

- Degree or Diploma in Office Administration or a Business discipline;
- Five years Executive Administrative experience or business experience is desirable;
- Proficient in minute taking;
- Ability to work flexible hours are required, may be required to travel off site.

Skills/Abilities:

- Excellent attention to detail, good oral and written communication skills and a strong sense of professionalism.
- Is expected to think independently and problem solve where challenging situations can unexpectedly arise requiring

quick decisions and immediate action;
- Proficiencies in a wide range of business software including such programs as Microsoft Word, Excel, PowerPoint,

Smartsheet, Visio, Virtuo, Webex and Outlook;
- A positive team member and contributor of ideas and approaches toward building and nurturing a workplace where employees and teams can thrive;
- Has the ability to work in a fast paced environment, prioritize and meet deadlines, and work independently and with

members within the executive support team and portfolio;
- Has interpersonal skills and the ability to interact with individuals from various and diverse backgrounds, both within

and outside of organization;
- Is a self starter, has initiative required to act under mínimal supervision;

Assets:
Experience working in a healthcare environment

Knowledge of corporate governance

Salary Range: $35.674 to 41.970

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets

Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of

full vaccination of all required doses of a COVID‑19 vaccine approved by Health Canada to Occupational Health &

Safety.

The Hospital is committed to delivering healthcare in a manner that is consistent with Patient and Family Centred

Care. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care

philosophy.

imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this

position.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

**Our Mission**: We provide quality Care to Patients and Families, supported and advanced by research, innovation

and education that is responsive to the needs of the peoples of Northwestern Ontario.

**Our Vision**: Exceptional care for every patient, every time.

**Our Values**: Diversity, Compassion, Excellence, Innovation, Accountability

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work

environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible

are available throughout the selection process. Additionally we are identified as an English/French speaking health

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified

i

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