Office Administrator

3 weeks ago

Greater Sudbury, Canada WSP Full time

**WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for our Sudbury office.

As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

**Why WSP?**
- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding **career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people **who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAreWSP
**Key responsibilities (but not limited to)**:

- Welcome and direct clients and visitors in a cordial and professional manner.
- Answer phone calls through the MS Teams Platform and respond to maintenance, security requests **_. _**:

- Maintain, reserve and help clean clients’ conference rooms, supporting client catering requests.
- Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.
- Distribution of security cards to staff ensuring that the cardholder’s agreement is completed and signed. This includes arrival and departures of employees.
- Support Facility team with service request management of all offices.
- Maintain a clean, tidy, safe and functional reception area.
- Manage distribution and collection of mail and packages, as well as invoices and cheques.
- Maintain floor plans for employees. Use of Flowscape in certain offices.
- Provide general administrative support, as time permits or as requested by the Regional Facility Manager.
- Coffee station management.
- Support the user experience of visitors, that is; WiFi, monitors, connections.
- Management of office supplies, including ordering and distribution.
- Enter the service register of walk-in complaints. Other assigned tasks;

**Key experiences, skills, and qualifications**:

- More than 1 year of experience in reception/or standard.
- Excellent communication and interpersonal skills, and a professional way of making calls.
- Ability to be proactive and provide courteous and prompt service to our clients.
- Able to handle sensitive and confidential information.
- Be flexible and able to multitask in a team environment.
- Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. The ability to speak French would be an asset.

**Key Personal Attributes**:Is organized, accessible and can recognize priorities. Lives the vision and values of the company. Presents the professional image. Require mínimal supervision, adopts the "Best for WSP" approach in day-to-day activities.

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